I prefer the meeting scheduler in the calendar from the old version (vertical schedules for each person's schedule). Like most everything el
My most common action in Outlook Calendar is to view others' calendars and schedule a meeting that all can attend. I would imagine that this is pretty common. The new UI doesn't accommodate this well at all, so I'm still using the old one. Some features I think would be extremely helpful:
- Simple search by name to add a calendar, preferably with one click (in the old UI you have to right-click 'Other Calendars', and select 'Open Calendar' and choose the calendar for every. single. person. (The modal closes each time, and you have to re-open it the same way.) In the new UI you can't even do that, you have to scroll through a list with no filtering or search, which is totally impractical.
- I commonly need to meet with the same people over and over based on unique projects. I'd like to see custom grouping (not based on a DL email) so that I can create individual teams based on projects I'm working on, and view all of their calendars without adding each person individually. Today you have to configure an email group to do this, which requires IT and isn't easily remove-able. Groups I create should only be visible/editable by me, and shouldn't have any bearing on email distribution lists.
- Finally, if I'm looking at six people's calendars and I schedule a meeting, the meeting should default to inviting those six people. Why else would I be looking at their calendars? Today you have to add all those calendars (in a cumbersome process), find a time, schedule, then re-add all those people to the event. Seems silly.
Hope this helps!
Agreed- this new format is absolutely not helpful. You also cannot make the window any wider. When trying to move meetings around when I have 15-20 people on my invite makes it impossible.
This is a hard pass for me to switch back to the old version. Can't do my job as a project manager this way. Please fix!
Me too. I get the idea that blocking them all together helps to find the slots where EVERYONE is available - however, I know, in a way the calendar can't, who I can schedule as optional or who it's ok to invite and they may show up late, etc. So this overlap makes it really hard to find the BEST time when there is not a slot with all attendees open. The side by side allowed me to look for a time when the most important attendees were most available.
Can't use it without the old scheduling assistant grid. Bring it back!!!
Yes - agree with all the comments here. I am an executive assistant and 20% of my job is scheduling multiple hard-to-schedule meetings. This is the main reason I use the web version. You've gotta go back to the old version on this. It's a huge headache and I suddenly become way less efficient with this new calendar. Huge dealbreaker
Commenting again to add to what another comment on this thread said: The scheduling assistant is the express reason I USE the web version at all.
Agreed, it's nice in the new calendar to have the OPTION for the calendar to show spots where all attendees you have selected appear to be available. But sometimes that's not everything I need to know, I might have a couple attendees who can make it a few minutes late, or who are less important to have in attendance and the overlap of appointments (in lieu of the side-by-side) makes it harder for me to visually scan for spots that could work even if all attendees are not free the full time.
Completely agreed with the previous two comments. My company makes certain that all employees leave their calendars public for just this reason---I need to know if I'm scheduling over a 1:1 or a big team meeting.
The new scheduling assistant is a deal-breaker. For people with full calendars I need to see more detail then just if they are free or busy. I need to be able to read the meeting details that they have to know what I can schedule over.
This feature brought me to the web client again and again over the Mac 2016 client. I am opting out of the beta now and sincerely hope that the old scheduling assistant is brought forward to the beta before I am invited to participate again.
Agreed, the new system makes it exceptionally difficult to find which day of the week at 4pm suits the most amount of people. I go through this usecase every day working in a multinational with an 8 hour time difference. The new calendar is as bad as the Mac App, I use the Web App because the Mac apps approach doesn't work.
Rajasri A commented
No option to set meeting invite. Able to see only new message option not calendar invite