OutlookUservoice_icon_outlook Outlook Feedback by UserVoice

Outlook for Mac - Business

We have partnered with UserVoice, a third-party service, to collect feedback from you and other Outlook users. Your use of the portal and your submission is subject to the UserVoice Terms of Service & Privacy Policy, including the license terms. Please do not send any novel or patentable ideas, copyrighted materials, samples or demos for which you do not want to grant a license to Microsoft.

Do you use Outlook for work? Got a suggestion for how to improve Outlook for business use? Share it here. Or vote to tell us what you think of other people’s ideas.

Need technical support? Please visit Microsoft Answers.

NOTE: If you are using an email address from a personal domain (e.g. outlook.com, gmail.com), even if it is for business purposes, please vote on our consumer forum: https://outlook.uservoice.com/forums/293343-outlook-for-mac

Outlook for Mac - Business

You've used all your votes and won't be able to post a new idea, but you can still search and comment on existing ideas.

There are two ways to get more votes:

  • When an admin closes an idea you've voted on, you'll get your votes back from that idea.
  • You can remove your votes from an open idea you support.
  • To see ideas you have already voted on, select the "My feedback" filter and select "My open ideas".
(thinking…)

Enter your idea and we'll search to see if someone has already suggested it.

If a similar idea already exists, you can support and comment on it.

If it doesn't exist, you can post your idea so others can support it.

Enter your idea and we'll search to see if someone has already suggested it.

  1. timezone

    Display multiple timezones on the calendar view, this feature is supported for Outlook for Windows and I really miss it. Having teams split between GMT and PST its a really handy way to schedule joint sessions.

    18 votes
    Vote
    Sign in
    Check!
    (thinking…)
    Reset
    or sign in with
    • sso
    • facebook
    • google
      Password icon
      Signed in as (Sign out)
      You have left! (?) (thinking…)
      0 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
    • Highlight emails based on internal or external addresses. Green for internal and red for external.

      When sending emails its important to verify if the email is going to the correct recipient. While it's nice to view the names as FN LN in the TO: fields I have thousands of contacts and when sending sensitive information I end up viewing the properties of each to verify the email is going to the correct john smith and also verifying they are all internal recipients. It would be nice to have all internal recipients be highlighted in green and all external highlighted in red. perhaps other lists/categories can also be created to easily view recipients of different mail…

      18 votes
      Vote
      Sign in
      Check!
      (thinking…)
      Reset
      or sign in with
      • sso
      • facebook
      • google
        Password icon
        Signed in as (Sign out)
        You have left! (?) (thinking…)
        0 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
      • Show Sender's Address In Preview Pane

        In the inbox, show the sender's email address if the sender is not in Contacts. So much mail is unsolicited from sales people. With Entourage, you can see the sender's address. This allows the recipient to see the part after the @ such as abcxyz.com, then check out that company before opening unsolicited mail. Otherwise, the recipient must open unsolicited mail to find out what it's about. At that point, a pixel is sent back to the sender, telling them they have a live, possibly interested fish on the line, which results in a continuous flow of mail from that…

        18 votes
        Vote
        Sign in
        Check!
        (thinking…)
        Reset
        or sign in with
        • sso
        • facebook
        • google
          Password icon
          Signed in as (Sign out)
          You have left! (?) (thinking…)
          0 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
        • Default font formating for emails

          Enable the user to set defaults for the font type, paragraph, color, etc for outgoing new, and replied to emails.

          17 votes
          Vote
          Sign in
          Check!
          (thinking…)
          Reset
          or sign in with
          • sso
          • facebook
          • google
            Password icon
            Signed in as (Sign out)
            You have left! (?) (thinking…)
            0 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
          • Managing folders in Google Mail accounts

            Unlike when using IMAP to access Google for Work mail accounts, when using the new native Google support, there are no options for creating, removing or renaming folders. I'd like to see full folder management - creating folders at any level, removing folders, renaming folders and moving folders around using drag-and-drop.

            17 votes
            Vote
            Sign in
            Check!
            (thinking…)
            Reset
            or sign in with
            • sso
            • facebook
            • google
              Password icon
              Signed in as (Sign out)
              You have left! (?) (thinking…)
              1 comment  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
            • find common available time slot when scheduling a meeting

              When scheduling a meeting with 2 or more persons, please provide a way to find the next available common time slot

              17 votes
              Vote
              Sign in
              Check!
              (thinking…)
              Reset
              or sign in with
              • sso
              • facebook
              • google
                Password icon
                Signed in as (Sign out)
                You have left! (?) (thinking…)
                2 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
              • more color options preferably darker colors

                the color options in outlook calendars are hard to distinguish
                would prefer darker blues and greens

                17 votes
                Vote
                Sign in
                Check!
                (thinking…)
                Reset
                or sign in with
                • sso
                • facebook
                • google
                  Password icon
                  Signed in as (Sign out)
                  You have left! (?) (thinking…)
                  0 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
                • One-click unread toggle

                  On the Windows version, a blue bar on the left in the message list shows the (un)read status of the email. With one click there, you can toggle between the states. There should also be a one-click toggle on the Mac version of the email list.

                  17 votes
                  Vote
                  Sign in
                  Check!
                  (thinking…)
                  Reset
                  or sign in with
                  • sso
                  • facebook
                  • google
                    Password icon
                    Signed in as (Sign out)
                    You have left! (?) (thinking…)
                    0 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
                  • Integrate with Time Machine

                    Please add integration for Time Machine Backups. Having the ability to restore mails by just clicking on Time Machine would be a major win. Standard Apple Mail provides the ability to navigate through the mails and restore lost or deleted mails within program window, but unfortunately Outlook does not have this feature at the moment.

                    16 votes
                    Vote
                    Sign in
                    Check!
                    (thinking…)
                    Reset
                    or sign in with
                    • sso
                    • facebook
                    • google
                      Password icon
                      Signed in as (Sign out)
                      You have left! (?) (thinking…)
                      0 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
                    • Automatically add "Delegate" mailboxes

                      In Outlook for PC, if I am added as a delegate in Office 365 to someone's account, that mailbox and calendar AUTOMATICALLY populates into my outlook. On mac, not only do i have to manually add them, but if the user is a PAST employee that i am managing the account for a period of time, I have to leave them visible in the GAL in order to add them as a delegate. On outlook for PC, past employees can be shared and hidden from the GAL but still appear in outlook.

                      16 votes
                      Vote
                      Sign in
                      Check!
                      (thinking…)
                      Reset
                      or sign in with
                      • sso
                      • facebook
                      • google
                        Password icon
                        Signed in as (Sign out)
                        You have left! (?) (thinking…)
                        0 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
                      • Allow deleting messages from O365 Groups

                        The Windows client as well as OWA allow O365 group "owners" to right click and Delete messages. This is important to keep the group clean & organized.

                        The Mac client does NOT allow messages to be deleted. Please add this critical feature.

                        16 votes
                        Vote
                        Sign in
                        Check!
                        (thinking…)
                        Reset
                        or sign in with
                        • sso
                        • facebook
                        • google
                          Password icon
                          Signed in as (Sign out)
                          You have left! (?) (thinking…)
                          1 comment  ·  Flag idea as inappropriate…  ·  Admin →
                        • Make the message list clearer

                          All the messages on the list look the same; new emails should be in bold and emails should be colored by category as they were in 2011. As it is now, different messages are not easily visually differentiated.

                          16 votes
                          Vote
                          Sign in
                          Check!
                          (thinking…)
                          Reset
                          or sign in with
                          • sso
                          • facebook
                          • google
                            Password icon
                            Signed in as (Sign out)
                            You have left! (?) (thinking…)
                            0 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
                          • I want to make Skype calls directly from Outlook; currently that is a 5 step process.

                            I use Outlook (Mac 2016) and Skype all day. I want to make Skype calls directly from Outlook; currently it is a 5 step process. Am I missing something?

                            16 votes
                            Vote
                            Sign in
                            Check!
                            (thinking…)
                            Reset
                            or sign in with
                            • sso
                            • facebook
                            • google
                              Password icon
                              Signed in as (Sign out)
                              You have left! (?) (thinking…)
                              0 comments  ·  People  ·  Flag idea as inappropriate…  ·  Admin →
                            • Creation of Appointments from Email

                              In Outlook on Windows I can create an appointment directly from an email. On Mac there's no way to do this, only a meeting, where I am forced to invite someone to it.

                              In the meeting dialog there's even what appears to be a button in the ribbon to convert to an appointment, but it doesn't do anything.

                              On Windows there's a button in the ribbon for this, or I can drag the email down to the 'calendar' button at the bottom left.

                              Every other email client is miles ahead on this, e.g. automatically detecting that an email is about…

                              16 votes
                              Vote
                              Sign in
                              Check!
                              (thinking…)
                              Reset
                              or sign in with
                              • sso
                              • facebook
                              • google
                                Password icon
                                Signed in as (Sign out)
                                You have left! (?) (thinking…)
                                1 comment  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
                              • make all calendars show when previewing a meeting slot

                                currently only default calendar is shown - would be good to be able to select other calendars as well so to be able to see if a meeting conflicts with both personal and business meetings.

                                16 votes
                                Vote
                                Sign in
                                Check!
                                (thinking…)
                                Reset
                                or sign in with
                                • sso
                                • facebook
                                • google
                                  Password icon
                                  Signed in as (Sign out)
                                  You have left! (?) (thinking…)
                                  1 comment  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
                                • free/busy

                                  See free/busy info in Calendar view without creating an invitation or being granted Reviewer permission. O365 on an Exchange Server.

                                  16 votes
                                  Vote
                                  Sign in
                                  Check!
                                  (thinking…)
                                  Reset
                                  or sign in with
                                  • sso
                                  • facebook
                                  • google
                                    Password icon
                                    Signed in as (Sign out)
                                    You have left! (?) (thinking…)
                                    1 comment  ·  Flag idea as inappropriate…  ·  Admin →
                                  • Allow HTML Signatures

                                    Please add the ability to install HTML email signatures, even if just by making it possible to place .htm files in the Signatures folder.

                                    I can install an HTML email signature in Outlook on Windows, but right now I have to recreate it from scratch to install it on Outlook for Mac, and signatures will not match across my team since it cannot be formatted exactly the same.

                                    15 votes
                                    Vote
                                    Sign in
                                    Check!
                                    (thinking…)
                                    Reset
                                    or sign in with
                                    • sso
                                    • facebook
                                    • google
                                      Password icon
                                      Signed in as (Sign out)
                                      You have left! (?) (thinking…)
                                      0 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
                                    • Add Outlook to Share Menu (Extensions), for Mac

                                      Have Outlook added to the 'share' menu (under Extensions) in System Preferences. It's time-consuming, and annoying to constantly have to drag files to Outlook — as opposed to being able to sending them via Outlook under the 'share' option. This is a must for businesses, that email a lot of attachments. Thanks.

                                      15 votes
                                      Vote
                                      Sign in
                                      Check!
                                      (thinking…)
                                      Reset
                                      or sign in with
                                      • sso
                                      • facebook
                                      • google
                                        Password icon
                                        Signed in as (Sign out)
                                        You have left! (?) (thinking…)
                                        1 comment  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
                                      • enable export from outlook for Mac in anything other than .OLM, which is incompatible with anything other than Mac. How about CSV?

                                        Unless you are in a Mac-only shop, it is impossible to transfer email archives, contacts, etc from one computer to another unless you have an Exchange server - which we do not all have.

                                        15 votes
                                        Vote
                                        Sign in
                                        Check!
                                        (thinking…)
                                        Reset
                                        or sign in with
                                        • sso
                                        • facebook
                                        • google
                                          Password icon
                                          Signed in as (Sign out)
                                          You have left! (?) (thinking…)
                                          1 comment  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
                                        • Please make Outlook search ALL contact groups by default

                                          Please make Outlook for Mac search ALL contact groups by default. The default has flip-flopped between doing this, and only searching a default Exchange directory, throughout development. We have a read-only Exchange contacts list, so many of our contacts are also in our local address books, so it would be MUCH more convenient to have all contact sources searched at once when we need to.

                                          15 votes
                                          Vote
                                          Sign in
                                          Check!
                                          (thinking…)
                                          Reset
                                          or sign in with
                                          • sso
                                          • facebook
                                          • google
                                            Password icon
                                            Signed in as (Sign out)
                                            You have left! (?) (thinking…)
                                            0 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
                                          • Don't see your idea?

                                          Outlook for Mac - Business

                                          Feedback and Knowledge Base