Add Outlook to Share Menu (Extensions), for Mac
Have Outlook added to the 'share' menu (under Extensions) in System Preferences. It's time-consuming, and annoying to constantly have to drag files to Outlook — as opposed to being able to sending them via Outlook under the 'share' option. This is a must for businesses, that email a lot of attachments. Thanks.
HKinton
shared this idea
76 comments
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Anonymous
commented
Add Outlook to the finder in the upper toolbar that will stay there and one of the benefits is that you can also start Outlook (or any other you put there) from the Finder top menu bar.
Now select the files that you want to add as email attachment in Finder and drag them over the Outlook icon in the top menu bar in Finder.
Voila! Done
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Anonymous
commented
This is great but it still doesn't add outlook to the "share menu extension". Is there a workaround for that?
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TK
commented
NOper, I added as default, Outlook and still can't use share, then Outlook email...not even Mac mail for that matter.
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Neo
commented
This worked beautifully. Thanks
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Klas
commented
You can also add 'Send in Outlook' as an option in the print menu, which I find super useful:
1. In MAC Application Automator create a new Print Plugin
2. From the left Action menu, search for Run Applescript and drag that to the window on the right. (it is under Utilities in MAC Catalina OS)
4. For the script, replace the purple text by copying and replacing it with the following:
on run {input, parameters}
set SelectedItems to input
tell application "Microsoft Outlook"
set newMessage to make new outgoing message
tell newMessage
repeat with aFile in SelectedItems
make new attachment with properties {file:aFile}
end repeat
end tell
open newMessage
get newMessage
activate
end tell
return input
end run5. Then save (File->Save). The name of the file will be the name under 'PDF' in the print view! (I used: ‘Send in Outlook’)
6. Done.
When you want to email a dokument or the contents web page or whateverl you simple type 'command+P', then click PDF, then 'Send in Outlook'.
When you go to Finder, select one or more files, and then right-click. Go to "Services" and should see ‘Attach to Outlook e-mail’ within that sub-menu. -
Anonymous
commented
This problem is SO annoying. Please get it fixed, MS / Mac!
Just re-iterating David Ellis's workaround. This works (at time of writing).
1. In MAC Application Automator create a new Quick Action
2. At the top right, make sure you select that the "Workflow receives current" is set to selected ‘Files or folders’ in ‘Finder’.
3. From the left Action menu, search for Run Applescript and drag that to the window on the right. (it is under Utilities in MAC Catalina OS)
4. For the script, replace the purple text by copying and replacing it with the following:
on run {input, parameters}
set SelectedItems to input
tell application "Microsoft Outlook"
set newMessage to make new outgoing message
tell newMessage
repeat with aFile in SelectedItems
make new attachment with properties {file:aFile}
end repeat
end tell
open newMessage
get newMessage
activate
end tell
return input
end run5. Then save (File->Save). The name of the file will be the name in the Finder right-click menu! (I used: ‘Attach to Outlook Automator workflow’)
6. Done.
When you go to Finder, select one or more files, and then right-click. Go to "Services" and should see ‘Attach to Outlook e-mail’ within that sub-menu.
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Derek
commented
worked perfectly! TY David Ellis and thanks Daniel for bumping the solution
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Suk M
commented
Hello, I tried the script below, however when I run this I get a syntax error - The variable input is not defined, any help would be gratefully received
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Anonymous
commented
why not to update the version and make it easy even for people that are not programmers
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[Deleted User]
commented
David Ellis, you sir are a star !!
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Daniel Cordoba
commented
HEY GUYS, I used the recommendation from by David Ellis (10/10/2019 19:37). Thank You David. It works brilliant.
Credit to David Ellis
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In MAC application Automator:
1. create a new: Service (File->new->Service) or select
Quick Action (File->new->Quick Action) (depends on what Mac OS version you have)
2. At the top right, make sure you select that the "Services/Workflow receives current" is set to selected ‘Files or folders’ in ‘Finder’.
3. From the left Action menu, search for Run Applescript and drag that to the window on the right. (it is under Utilities in MAC Catalina OS)
4. For the script insert (copy & paste):
on run {input, parameters}
set SelectedItems to input
tell application "Microsoft Outlook"
set newMessage to make new outgoing message
tell newMessage
repeat with aFile in SelectedItems
make new attachment with properties {file:aFile}
end repeat
end tell
open newMessage
get newMessage
activate
end tell
return input
end run
5. Then save the service (File->Save). The name of the file will be the name in the Finder right-click menu! (I used: ‘Attach to Outlook e-mail.workflow’)
6. Done.
When you go to Finder, select one or more files, and then right-click. Go to "Services" and should see ‘Attach to Outlook e-mail’ within that sub-menu. -
Simon
commented
Another thank you to David Ellis - this has also been bugging me for a while.
Might anyone be able to suggest a tweak to David's Apple Script that would take the filename of the file being shared and use it as the 'Subject' of the resulting Outlook email?
Like it works in Windows :)
Thanks
S
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Omkar
commented
I used the work flow provided by David Ellis (10/10/2019 19:37). Thank You David. It works brilliant
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Francisco Parrilla
commented
I have created the workflow from David Ellis comment (10/10/2019 19:37) and it works fine for me on Catalina, thank you David!!
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Neil
commented
David Ellis you are Brilliant! Thanks for the fix to this. Other folks listed that setting Outlook as the Default in Mac Mail fixes this however IT DOES NOT! My Mac Mail clearly showed Outlook as the default but it still refused to show up in the Share Menu. David Ellis's Automator Fix works great!
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Peter Harris
commented
definitely, its available on iOS,so why not Mac!!
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Mike
commented
I agree. Please add the function to Share via Outlook!!!
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Anonymous
commented
Please. Isn't there someone out there who can fix this? Seemingly Apple or Microsoft can't / won't! Someone, anyone? Surely, there must be at least one tech nerd out there.....
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Volker
commented
would like to see this feature, it costs every day time not to be able to use the share menu
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Gareth D
commented
All you have to do is change the default email application. But, you need to have an account in Mac Mail to do it. I just added my gmail account and told it to sync notes only.
Once you've done that, load Mac Mail, click Mail>>Preferences and set the default to Outlook.
It fixes it immediately. If you bothered, you can then remove your account from MacMail.
Nothing else technical is needed.
