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Outlook for Mac - Business

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  1. search top

    Move search bar within Outlook back to its old location. The new location of the search bar is inconvenient and not intuitive, the search field should be closer to the emails themselves instead of excommunicated to the blue bar at the top of the netherworld. Not sure why anyone thought that would be a good idea or that anyone would have asked for that. Please move it back within the body of Outlook so it is closer to the email content that needs to be searched.

    29 votes
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    1 comment  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  2. Make it easy to block junk

    Spammers change the user name and keep sending junk from the same same domain. To stop spam one needs to block the entire domain. Currently, the process is:


    1. copy the email address

    2. go to settings

    3. go to view more

    4. go to block sender

    Step one is difficult.

    The easy solution is to:

    From the Junk dropdown menu replace "Block" with:
    Block user
    Block domain

    15 votes
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    1 comment  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  3. Prevent duplication notifications when using both To Do and Outlook

    I use Microsoft Outlook (version 16.31) for Mac and Microsoft To Do. When I set a reminder in To Do, I get a desktop notification from both apps. This is annoying. I'd like a way to prevent these duplicate notifications.

    This happens because I use my work account for both Outlook and To Do. This thread mentioned it's expected behavior right now https://answers.microsoft.com/en-us/msoffice/forum/all/disable-outlook-tasks-notification/89be8699-9fbe-4323-a8d1-8c47d547746a?auth=1 but I'd like that to change. Currently I would have to completely disable meeting notifications on my desktop, and that would be very difficult since I rely on both meeting and task notifications.

    Since I use To…

    7 votes
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    0 comments  ·  Tasks  ·  Flag idea as inappropriate…  ·  Admin →
  4. Calendar and task-list in main-screen of outlook

    At the moment calendar and task-list just can be used in separate screens. It would be very useful to implement both features (calendar & task-list) in the main screen of outlook, where mail view and folder structure is located. Windows-version of outlook already delivers this function by a so called "popup"-function, so please make it possible for mac-users, too. thanks.

    281 votes
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    6 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  5. Include the folder names in the reading pane

    With mails showed as conversation or when I have the result of a search, I would like to see in which folder each message is stored directly in the reading pane.
    I know that it is possible to see the folder name in the window title when the message is opened in a window, but this is not so practical.
    Also, the functionality is available opening Outlook on the web, so why not to include it in Outlook for Mac? Thanks

    2 votes
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    1 comment  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  6. Fix direct entry of appointments in calendars

    It used to be possible to drag a time range in a calendar, and then type in the title of the appointment right there. Now, after dragging the time range, it just says 'New Appointment', and I have to double-click to open the entry and add a title.

    5 votes
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    0 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  7. Mail Vault - a Hardened Folder with Enhanced Privacy, Security and Encryption

    Feature: Vault Folder

    I want a "vault" folder with hardened encryption, access and authentication.

    Imagine similar features to [OneDrive's Personal Vault](https://www.microsoft.com/en-us/microsoft-365/blog/2019/06/25/onedrive-personal-vault-added-security-onedrive-additional-storage/). Essentially I want similar features in Outlook.

    Core Business Requirements

    The core concepts of this suggested folder feature:


    • Hardened encryption at rest

    • Effective privacy enhancements

    • Lockable, auto-lock and timeout

    • Additional authentication

    • Secure multi-factor authentication options

    Nice to See

    I would rather see some Vault-like feature than none.
    To see this implemented "right" in my own view would need


    • Recovery Key Management

    • Strong Open Cryptography

    • Strong MFA

    • Inhibited Access

    • Exfiltration Protection

    • Access Restrictions

    • Privacy by Default

    • Secure Development
    3 votes
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    0 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  8. allow opening multiple Outlook instances (e.g. one screen with Calendar, second with mailbox)

    Back on Windows I always had two Outlook Windows open - one with mailbox, the second with calendar. Was really practical to be able to scroll through the calendar when writing an email and looking for possible slots to suggest a meeting/phone call/ etc. On Mac this does not seem possible.

    8 votes
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    1 comment  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  9. SMIME is broken in the "new outlook" for MacOS (also the advanced account option is gone")

    Reinstate the advanced account options to be able to configure and use S/MIME

    1 vote
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    0 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  10. Give the ability to designate a default _sender_ address not just a default _reply-from_ address

    Give the ability to designate a default sender address not just a default reply-from addr. I have both personal and work e-mail on my office computer which is acceptable use in my company. However, Outlook chooses the sender depending on what message I have currently selected. There is no way to specify that mail should always be sent from my work address. This has resulted in me accidently sending potentially sensitive company information through my Google mail. In addition to the potential security problem this represents, having the wrong sender confuses people from my company. Please help me stop getting…

    3 votes
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    0 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  11. Prevent dark mode from changing colors in email messages.

    I had sent a test email from Mailchimp that displayed colors that upon viewing in dark mode had changed from what I had originally selected in my browser. Outlook 16.27 on OS X 10.14.5

    8 votes
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    3 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  12. Show Unread Message count next to Smart Folders

    Show Unread Message count next to Smart Folders, the same way it shows up for all other folders. The use case here is that I've created smart folders for mail in my Inbox that is from key people (one smart folder per person) that I need to prioritize. When new mail arrives from one of those people, I need a visual queue that a new message has arrived from that person.

    2 votes
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    0 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  13. option to disable automatic Alt Text for images

    whenever I add an (inline) image to a message, outlook automatically generates Alt Text to helpfully describe this graphic. please provide a way to disable this. I share design visuals many times a day, and this description is almost never even close: eg a recent effort was tagged as being 'A parrot'. which it really wasnt

    3 votes
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    0 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  14. Add BCC when creating a mail merge from Word. Currently there is no way to add BCC field when creating a mail merge on a Mac vs PC

    Similar to a PC running windows, really need the ability to add the BCC field when creating a mail merge. Cannot do this on a MAC.

    1 vote
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    0 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  15. sync categories across platforms and users

    1) If user is on Office 365 and using Mac Outlook client, should be able to have ONE consistent set of Categories, using same names and colors. Not separate categories for each platform (i.e. local categories on Outlook Mac, network categories on Office 365 client).
    2) Should be able to establish "system wide" categories for multiple (Office 365) users, so that different users can organize mail, calendar, to do items in agreed-upon categories.

    1 vote
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    0 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  16. 3 votes
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    0 comments  ·  People  ·  Flag idea as inappropriate…  ·  Admin →
  17. Email templates

    Make it easier to create Outlook messages from prebuilt and responsive email templates. Like Mailchimp but inside of Outlook.

    3 votes
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    0 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  18. Add Outlook to Share Menu (Extensions), for Mac

    Have Outlook added to the 'share' menu (under Extensions) in System Preferences. It's time-consuming, and annoying to constantly have to drag files to Outlook — as opposed to being able to sending them via Outlook under the 'share' option. This is a must for businesses, that email a lot of attachments. Thanks.

    784 votes
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    56 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  19. Enable Drag and Drop for Outlook Mac Groups, as its pretty useless without, especially as your tech support staff tell me you're removing su

    Enable Drag and Drop for Outlook Mac Groups, as its pretty useless without, especially as your tech support staff tell me you're removing support for Public Folders in the future

    4 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  20. Allow Cmd + C and Cmd + V for mail attachments

    attaching emails within the mails is very troublesome in Outlook Mac, there is no short cuts. I have to use drag and drop. Same applies for some file types too (e.g. pdf, jpg, pptx. .etc).

    Just like Windows Ctrl + C and Ctrl + V for mail attachments, Request you to include similar feature Cmd + C and Cmd + V.

    Appreciate for prioritizations.

    1 vote
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
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