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Outlook for Mac - Business

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  1. End appointments and meetings early (25-minute meetings)

    Allow Office for Mac users to set the default meeting duration to end early, i.e. 25 min for 30 minute meetings and 10 minutes less for 1+ hour meetings.

    This feature is already supported on Windows client and on GSuite.

    188 votes
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    0 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  2. search top

    Move search bar within Outlook back to its old location. The new location of the search bar is inconvenient and not intuitive, the search field should be closer to the emails themselves instead of excommunicated to the blue bar at the top of the netherworld. Not sure why anyone thought that would be a good idea or that anyone would have asked for that. Please move it back within the body of Outlook so it is closer to the email content that needs to be searched.

    61 votes
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    1 comment  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  3. Encryption Robustness

    We use encryption regularly. Outlook regularly crashes when trying to open an attachment in an encrypted email. Sometimes I will have to try to open the attachment 3 or 4 times before I'm successful (with Outlook crashing each unsuccessful attempt). If I have any draft emails that have not been sent when Outlook crashes, they are often not autosaved. Please make Outlook more robust with encrypted email.

    9 votes
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    0 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  4. option to disable automatic Alt Text for images

    whenever I add an (inline) image to a message, outlook automatically generates Alt Text to helpfully describe this graphic. please provide a way to disable this. I share design visuals many times a day, and this description is almost never even close: eg a recent effort was tagged as being 'A parrot'. which it really wasnt

    20 votes
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    2 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  5. Show Unread Message count next to Smart Folders

    Show Unread Message count next to Smart Folders, the same way it shows up for all other folders. The use case here is that I've created smart folders for mail in my Inbox that is from key people (one smart folder per person) that I need to prioritize. When new mail arrives from one of those people, I need a visual queue that a new message has arrived from that person.

    14 votes
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    0 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  6. End the terrible experience of pushing Outlook to the foreground when you dismiss a reminder. This is an AWFUL experience.

    Click "dismiss" and continue working in the same application I was using before Outlook took over. If I do this, then I have been reminded. Unlike today, where I dismiss a reminder, Outlook moves to the foreground (for some unknown reason), and I must move it to get back to my work.

    5 votes
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    0 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  7. Have the address book show all address lists from Exchange

    Currently the Address Book in Outlook for the Mac is not able to show all Address Lists on the Exchange server or in Exchange Online.
    If you create a custom address list in Exchange it does not show up in Outlook for Mac.
    In Outlook for Windows or even in Outlook on the Web you can see custom Address Lists or even more default Address List on the Exchange Server.

    Using Outlook under different operating systems is cumbersome as there is no feature parity among the different clients.

    3 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  8. Use escape to close a message

    There is a feature in the outlook for windows application (when you press esc it closes the message that is on the screen), but this functionality is not in outlook for macOS. It would be more practical if you had this option in Mac outlook

    3 votes
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    0 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  9. Make it easy to block junk

    Spammers change the user name and keep sending junk from the same same domain. To stop spam one needs to block the entire domain. Currently, the process is:


    1. copy the email address

    2. go to settings

    3. go to view more

    4. go to block sender

    Step one is difficult.

    The easy solution is to:

    From the Junk dropdown menu replace "Block" with:
    Block user
    Block domain

    24 votes
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    1 comment  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  10. Let me cancel a date and keep it crossed or greyed out in my Calendar

    It would help me to keep track with my postponed dates if I would be able to rightclick them as "Canceled" or similar.
    Or to be allowed to drag them (e.g. while hitting a button) and therby to copy them to a new time, keeping the original one as "Postponed"

    6 votes
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    0 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  11. Please implement the bulk edit of categories for all classe (appointments, contacts, mails, notes)

    Pleas implement the bulk edit of categories for all objects (contacts, notes, appointments, mails, etc.)

    I need to change categories in my contacts database and can do it only for single entries, that's a nightmare because I have a huge contact database.

    1 vote
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    0 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  12. Hide messages from other folders in Conversation View

    In the new version of Outlook for Mac, the conversation view is too hard to follow when multiple "active" emails are in my inbox. The mix of archived emails, sent emails and more makes the email chain crazy to follow. Please add the option to hide emails not in the current folder (i.e. when I'm in the Inbox View, I see all items in the conversation that are also in the inbox). Then like in the old version of Outlook, you can have the button to show all.

    3 votes
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    0 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  13. Serious bug in Outlook Mac version 16.39 (200061000)

    After the installation of the new beta release, outlook gives an error regarding unsopported email accounts. These happen to be all IMAP accounts. Gmail and Office365 are working good. Just the IMAP accounts are deleted in the new version. So had toawitch back to the old version…. COncernc outlook for mac. release 16.39 (20060705)

    Prior release functioned normal

    This is the error message i get:

    We're sorry, the following accounts and items aren't supported and won't be available here. Please switch back to the standard Outlook if you'd like to use these accounts.

    This happens to be all IMAP accounts

    3 votes
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    0 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  14. Creat a keyboard shortcut for muting/unmuting mic in Teams meetings

    It seems like a pretty good idea during a global pandemic when everyone is online chatting in meetings all-day. Instead of finding where my cursor is on my screen, maneuvering it to the tiny mic icon to unmute myself, I could simply use a hotkey combo to do it for me, like Slack and Zoom. Microsoft is so frustrating.

    3 votes
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    0 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  15. Pop-up window for inbox emails

    I used to have the excellent option to double-click an email and open it in a pop-up window. This helps to keep an email open while browsing throuhgh inbox for information that I could cut/paste into the new email. I am not able to do this currently on 365 for Mac because I completely LOSE the inbox-view when in a new message is open. I am sure this is a simple fix that would help me and my research community who have recently migrated to 365 and who have noticed this crucial oversight.

    1 vote
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  16. Change the way autodiscovery works first try autodiscover.domain.com

    Enterprise macs who uses office365 mostly uses autodiscover.domain.com as the way to setup things. However MS Outlook for mac goes first to try domain.com then autodiscovery.domain.com. This way it creates unwanted traffic on your company's website. If you have quite many macs you get much unwanted traffic.

    1 vote
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    0 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  17. Can also move sent mails to archive

    Outlook has the function "Archive".

    Unfortunately, this is only possible for mails you receive. (Inbox)
    Why isn't this for sent mail? (Outbox) I don't understand!
    What does that make sense just to archive the receipt and not send mails.
    Only half of it is archived!
    Is then again to search/find in two different places

    Archiving should also be available for sent mails!

    3 votes
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    0 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  18. AI to combine repeated ideas

    Run an AI to combine or suggest the user of uservoice.com to combine while trying to write an existing suggested idea, to not let the users keep on repeating the same.

    1 vote
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  19. Tasks Conversation View

    Make the full conversation viewable in tasks, even the emails sent and received after creating the task, will greatly help on tracking it.

    1 vote
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    0 comments  ·  Tasks  ·  Flag idea as inappropriate…  ·  Admin →
  20. Outlook for mac not working

    My Outlook for Mac Office 2011 has stopped working, please help as not received emails since 5th May 2020?

    1 vote
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