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Outlook for Mac - Business

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  1. End appointments and meetings early (25-minute meetings)

    Allow Office for Mac users to set the default meeting duration to end early, i.e. 25 min for 30 minute meetings and 10 minutes less for 1+ hour meetings.

    This feature is already supported on Windows client and on GSuite.

    275 votes
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    0 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  2. search top

    Move search bar within Outlook back to its old location. The new location of the search bar is inconvenient and not intuitive, the search field should be closer to the emails themselves instead of excommunicated to the blue bar at the top of the netherworld. Not sure why anyone thought that would be a good idea or that anyone would have asked for that. Please move it back within the body of Outlook so it is closer to the email content that needs to be searched.

    64 votes
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    1 comment  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  3. option to disable automatic Alt Text for images

    whenever I add an (inline) image to a message, outlook automatically generates Alt Text to helpfully describe this graphic. please provide a way to disable this. I share design visuals many times a day, and this description is almost never even close: eg a recent effort was tagged as being 'A parrot'. which it really wasnt

    24 votes
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    3 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  4. Encryption Robustness

    We use encryption regularly. Outlook regularly crashes when trying to open an attachment in an encrypted email. Sometimes I will have to try to open the attachment 3 or 4 times before I'm successful (with Outlook crashing each unsuccessful attempt). If I have any draft emails that have not been sent when Outlook crashes, they are often not autosaved. Please make Outlook more robust with encrypted email.

    9 votes
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    0 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  5. Alert user with a popup when a message is stuck in outbox & not sent

    It should be extremely obvious to the user when a message was not sent for some reason (attachment size, etc)–not just by the number of messages indicated in "Outbox". This directly impacts the reliability of the service and my reputation as a business owner.

    2 votes
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    0 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  6. Signature Export

    Ability to export signatures or have the signatures centrally stored in 365 cloud. This is really quite necessary for migrating users between machines. @LukeHamburg has summed it up perfectly here:
    https://answers.microsoft.com/en-us/msoffice/forum/msofficeoutlook-msomac-mso_o365b/outlook-2016-mac-signatures-how-to-export-import/1bfa4b27-4ea4-46c1-8263-c92ae557b277

    1 vote
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    1 comment  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  7. Hide messages from other folders in Conversation View

    In the new version of Outlook for Mac, the conversation view is too hard to follow when multiple "active" emails are in my inbox. The mix of archived emails, sent emails and more makes the email chain crazy to follow. Please add the option to hide emails not in the current folder (i.e. when I'm in the Inbox View, I see all items in the conversation that are also in the inbox). Then like in the old version of Outlook, you can have the button to show all.

    4 votes
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    0 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  8. Show Unread Message count next to Smart Folders

    Show Unread Message count next to Smart Folders, the same way it shows up for all other folders. The use case here is that I've created smart folders for mail in my Inbox that is from key people (one smart folder per person) that I need to prioritize. When new mail arrives from one of those people, I need a visual queue that a new message has arrived from that person.

    16 votes
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    0 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  9. I suggest you add an automatic colour change as a feature

    Hi, I just encountered a problem in the new Outlook Calendar design (black). If one wish to insert an appointment with yellow background, the text in it remains white. It is hardly to read. It would be much more convenient, if it changed automatically to black or any darker colour.

    1 vote
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    0 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  10. Support your customers

    Microsoft tech support should not send the user to users groups for answers. Microsoft ought to support its own software!

    1 vote
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  11. End the terrible experience of pushing Outlook to the foreground when you dismiss a reminder. This is an AWFUL experience.

    Click "dismiss" and continue working in the same application I was using before Outlook took over. If I do this, then I have been reminded. Unlike today, where I dismiss a reminder, Outlook moves to the foreground (for some unknown reason), and I must move it to get back to my work.

    5 votes
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    0 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  12. Make it easy to block junk

    Spammers change the user name and keep sending junk from the same same domain. To stop spam one needs to block the entire domain. Currently, the process is:


    1. copy the email address

    2. go to settings

    3. go to view more

    4. go to block sender

    Step one is difficult.

    The easy solution is to:

    From the Junk dropdown menu replace "Block" with:
    Block user
    Block domain

    26 votes
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    1 comment  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  13. Turn off name popup when typing @name or @location

    Give me an option to disable the contact names popup when I type @something. I don't want to insert an email address, I want an at-sign (@) in front of a word. For example, @somewhere.

    3 votes
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    0 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  14. Separate address books so you don't accidentally send an email from the wrong domain

    I have two companies I’m working for and often when I’m writing a new email, it is being sent from the wrong domain and i accidentally send emails meant for coworkers at one domain from the domain of a different company. It’s dangerous. I'd like to separate address books so when I’m writing an email from domain X, it doesn’t pull up the addresses associated with domain Y. In a hurry I'll make the mistake and the damage is done.

    3 votes
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    0 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  15. Have the address book show all address lists from Exchange

    Currently the Address Book in Outlook for the Mac is not able to show all Address Lists on the Exchange server or in Exchange Online.
    If you create a custom address list in Exchange it does not show up in Outlook for Mac.
    In Outlook for Windows or even in Outlook on the Web you can see custom Address Lists or even more default Address List on the Exchange Server.

    Using Outlook under different operating systems is cumbersome as there is no feature parity among the different clients.

    3 votes
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  16. Use escape to close a message

    There is a feature in the outlook for windows application (when you press esc it closes the message that is on the screen), but this functionality is not in outlook for macOS. It would be more practical if you had this option in Mac outlook

    3 votes
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  17. Let me cancel a date and keep it crossed or greyed out in my Calendar

    It would help me to keep track with my postponed dates if I would be able to rightclick them as "Canceled" or similar.
    Or to be allowed to drag them (e.g. while hitting a button) and therby to copy them to a new time, keeping the original one as "Postponed"

    6 votes
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    0 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  18. Please implement the bulk edit of categories for all classe (appointments, contacts, mails, notes)

    Pleas implement the bulk edit of categories for all objects (contacts, notes, appointments, mails, etc.)

    I need to change categories in my contacts database and can do it only for single entries, that's a nightmare because I have a huge contact database.

    1 vote
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    0 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  19. Serious bug in Outlook Mac version 16.39 (200061000)

    After the installation of the new beta release, outlook gives an error regarding unsopported email accounts. These happen to be all IMAP accounts. Gmail and Office365 are working good. Just the IMAP accounts are deleted in the new version. So had toawitch back to the old version…. COncernc outlook for mac. release 16.39 (20060705)

    Prior release functioned normal

    This is the error message i get:

    We're sorry, the following accounts and items aren't supported and won't be available here. Please switch back to the standard Outlook if you'd like to use these accounts.

    This happens to be all IMAP accounts

    3 votes
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  20. Creat a keyboard shortcut for muting/unmuting mic in Teams meetings

    It seems like a pretty good idea during a global pandemic when everyone is online chatting in meetings all-day. Instead of finding where my cursor is on my screen, maneuvering it to the tiny mic icon to unmute myself, I could simply use a hotkey combo to do it for me, like Slack and Zoom. Microsoft is so frustrating.

    3 votes
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