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Outlook for Windows (Desktop application)

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  1. Better Meeting Update Options Before Hitting Send Update

    Ocassionally the meeting update prompt to send to only those impacted (recipients being removed or added) does not show up or prompt. This results in all attendees getting email blasts with updates to the meeting. I'd like to see better options to select who to send the update to before hitting the Send Update button and committing to whatever behavior Outlook takes.

    Note: The prior changes in this area were documented here for reference, https://support.microsoft.com/en-us/office/outlook-unexpectedly-stops-prompting-and-automatically-sends-meeting-updates-to-all-attendees-18506249-a20a-40c1-941d-95d9206b93ec.

    23 votes

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    0 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  2. Bulk-modify only future events of a recurring calendar event (i.e. "archive"/"freeze" past events).

    It is helpful to have a record of past events/meeting as they happened.
    Currently, modifying a recurring event (e.g. moving a team meeting from Tuesdays to Thursdays) will change all occurrences, past and future, which means the record of previous events is lost/not accurate.
    When modifying a recurring event, users usually want to implement a change "from now on", so at the very least they should be given the option to modify (a) single event, (b) future occurrences, (c) all occurrences.
    See Google calendar for implementation.

    616 votes

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    49 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  3. Add Snooze in the desktop version of Outlook, not only in the Web/browser version

    The ability of snoozing an email is available in Outlook for the web/browser version.
    There are third parties that allow you to snooze emails in the desktop client but no native implementation.
    Thanks
    Carlo

    162 votes

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    5 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  4. One folder for unread emails from multiple email accounts on outlook.

    Basically have one inbox/folder for all unread email from multiple email accounts on outlook.

    81 votes

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    4 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  5. Clear Suggested Contacts because some of them are DEAD!

    When creating an email, typing an address in the "To" field brings up recent contacts and suggestions. The suggestions cannot be deleted, yet this is my personal info. These suggestions come from recent emails, but also from emails I sent 5-10 years ago. Literally, some of these contacts died a few years ago, but you still show them as "Suggested". Holy ****, this is my personal info, yet you won't let me delete it. This info is store in your cloud somewhere, which tells me you care nothing about people's privacy. I cannot clear "Suggested". Yet some of these people…

    51 votes

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    3 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  6. Can you please enable to view timezones of different individuals in scheduling assistant as well?

    I am unable to schedule meeting and check their calendar availability with respective to participants time zone.

    For instance, I have to schedule an appointment with other country. I can add timezones in my calendar but I can't see what is their time in scheduling assistant. It shows only my timezone details.

    57 votes

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    1 comment  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  7. When saving an email, allow saving to PDF

    When saving an email, allow saving to PDF

    67 votes

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    2 comments  ·  User Interface  ·  Flag idea as inappropriate…  ·  Admin →
  8. Column for notes regarding message

    It would be nice to have a column in which an additional note may be made.

    19 votes

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    0 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  9. Schedule meetings in under 30 min increments (like 5, 10, 15...)

    Scheduling meetings outside of 30-minute increments is a pain. I would like the option to schedule meetings in 5-minute increments. Example. A drop down list of 5, 10, 15. 20, 25, 35... Then the meeting scheduling process would be to first add people, then pick the needed time and then move to figuring out when this time would fit in the group's schedule. Manually entering the time is not a smooth process and the defaults fight against manual entry.
    The primary driver for this is to save time as life does not land in 30 minute increments.. Now that we…

    45 votes

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    0 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  10. Out of Office

    The option for Out of Office for multiple dates should be available/ to set up an automatic Out of Office message if calendar dates are booked as Holiday. Most people have to book holiday early in the year and therefore already know their holiday dates. They do not, however, always remember to set Out of Office before they go.

    207 votes

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    9 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  11. Option to leave a reoccurring meeting, without deleting the meeting from my calendar.

    The option to leave a reoccurring meeting, without deleting the meeting from my calendar is one I would find very beneficial. I have found many times, that I'm take part in a reoccurring meeting for a period of time, then leave before the main team is done with that reoccurring meeting, which continues on. The only way I've found to clear my future calendar is to decline the meeting, which deletes ALL occurrence of the meeting, not just future meeting dates. I'd like the ability to leave a meeting, and have all the past meetings remain on my calendar for…

    24 votes

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    2 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  12. Add option "Add to existing Outlook contact"

    In the drop down menu when clicking on an email address in an opened outlook message there should be an option: "Add to existing Outlook contact" in addition to "Add to Outlook Contacts"

    16 votes

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    0 comments  ·  Contacts  ·  Flag idea as inappropriate…  ·  Admin →
  13. Enhance the SEARCH options to include OPERATORS such as AND, OR, BEGINS, CONTAINS, NEAR, etc.

    Need the ability to use OPERATORS to help search. For example:

    SEARCH: golf AND tennis
    SEARCH: golf OR tennis
    SEARCH: (golf AND tennis) OR swimming
    SEARCH: BEGINS smith (finds smith, smithfield, smithers, etd)
    SEARCH: CONTAINS oil (finds oilcloth, uncoiled, tinfoils, panbroil, etc)
    SEARCH: aword NEAR/3 bword (finds all occurances where "aword" is within 5 words of "bwork"

    91 votes

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    1 comment  ·  Search  ·  Flag idea as inappropriate…  ·  Admin →
  14. emoji response to email

    Enable emoji response to email, just like we can in Teams - many emails could be simply and quickly responded to with the 6 emojis available for Teams responses. It would be great if we could just give a thumbs up or a smiley face as a quick response to the sender.

    57 votes

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    2 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  15. Undo Send (10 second delay before sending) like Office 365 version

    The online version of office 365 allows you to set a rule/setting that will allow you to undo a send for up to 10 seconds after hitting send. Please give that feature to the full version of Outlook.

    429 votes

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    9 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  16. Enable an option to display declined meetings

    Enable an option to display declined meetings in teh calendar (in settings). Often initially one is not available for a meeting, but then due to changes of schedule might be able to join, but since that meeting is not displayed in calendar, simply forgets about that. I found that option very helpful in Google mail that we used up to now in the company.

    7,320 votes

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    479 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →

    Hello all,

    While this request is being reviewed for future consideration please try this workaround solution:

    • Click on the Deleted Items Folder
    • Click on View tab on the command bar
    • Choose “Change View – Manage View” command on the command bar
    • Click “New” in the right to create a new
    • Name the view “Calendar”
    • Pick the Day/Week/Month “type of view”
    • Click OK. Now you should get dialog that lets you customize the view.
    • Now click on Columns –
    Change the select available fields in bottom-left to All Appointments Fields
    Select the “Start” field on the left and Click Start → on the right.
    Select the “End” field on the left and Click End → on the right.
    Click OK
    • Click on Filter…
    Click on the “Advanced Tab”
    Click on the Field Drop Down – All Mails Field – “Message Class”
    You…

  17. Follow-up meeting button

    Create an option for quickly generating follow-up meetings that let a facilitator schedule a new meeting in the future with the same information as the old meeting. It could prompt for a location, time, and date update while retaining the previous meeting's content like an email thread.
    Thanks for considering!

    160 votes

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    2 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  18. Add a "notes" icon to tasks

    Tasks have a paperclip icon to indicate there is an attachment. It would be good to have a "notes" icon as well for tasks, so you can tell at a glance whether additional notes are sitting in the task instead of having to open up the task to see whether notes exist.

    34 votes

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    0 comments  ·  Tasks  ·  Flag idea as inappropriate…  ·  Admin →
  19. Wrap long subjects in the reading Pane

    Wrap long subjects in the reading Pane

    The subject shown in the reading pane is shown only on one line, when it is longer, the last part of the subject is lost and one must open the email to see the full subject.

    The Subject should should wrap to the next line to allow full view of the subject in the reading pane.

    39 votes

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    1 comment  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  20. Make a "Bcc" option on zoom invites

    Make a "Bcc" option on zoom invites

    42 votes

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    0 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
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Outlook for Windows (Desktop application)

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