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Outlook for Windows (Desktop application)

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  1. Enable an option to display declined meetings

    Enable an option to display declined meetings in teh calendar (in settings). Often initially one is not available for a meeting, but then due to changes of schedule might be able to join, but since that meeting is not displayed in calendar, simply forgets about that. I found that option very helpful in Google mail that we used up to now in the company.

    7,040 votes
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    470 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →

    Hello all,

    While this request is being reviewed for future consideration please try this workaround solution:

    • Click on the Deleted Items Folder
    • Click on View tab on the command bar
    • Choose “Change View – Manage View” command on the command bar
    • Click “New” in the right to create a new
    • Name the view “Calendar”
    • Pick the Day/Week/Month “type of view”
    • Click OK. Now you should get dialog that lets you customize the view.
    • Now click on Columns –
    Change the select available fields in bottom-left to All Appointments Fields
    Select the “Start” field on the left and Click Start → on the right.
    Select the “End” field on the left and Click End → on the right.
    Click OK
    • Click on Filter…
    Click on the “Advanced Tab”
    Click on the Field Drop Down – All Mails Field – “Message Class”
    You…

  2. One folder for unread emails from multiple email accounts on outlook.

    Basically have one inbox/folder for all unread email from multiple email accounts on outlook.

    47 votes
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    2 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  3. Color Code Events in Calendar

    Like in Google Calendar, you can color-code all of your events. Why not do it for Outlook as well? This would be a nice feature to have.

    41 votes
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    8 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  4. Please restore direct opening of Contacts in Microsoft 365

    It is no longer possible to directly open a contact, e.g. from a list of search results. Instead one must choose "Edit contact" from a menu on a Contact Card. This has a serious negative impact on productivity. The earlier registry settings to "TurnOnLegacyGALDialog" are no longer applicable.
    This change in functionality has engendered many complaints online, e.g.
    https://answers.microsoft.com/en-us/msoffice/forum/msofficeoutlook-msowin10-mso_2019/outlook-2019-not-opening-full-contact-card-after/58fc3cb8-43e1-45ad-afad-ca5c0f88e518
    Please provide a simple option (not a registry tweak) to disable Contact Cards and open Contacts directly.

    12 votes
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    0 comments  ·  Contacts  ·  Flag idea as inappropriate…  ·  Admin →
  5. Undo Send (10 second delay before sending) like Office 365 version

    The online version of office 365 allows you to set a rule/setting that will allow you to undo a send for up to 10 seconds after hitting send. Please give that feature to the full version of Outlook.

    339 votes
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    9 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  6. When saving an email, allow saving to PDF

    When saving an email, allow saving to PDF

    34 votes
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    2 comments  ·  User Interface  ·  Flag idea as inappropriate…  ·  Admin →
  7. Clear Suggested Contacts because some of them are DEAD!

    When creating an email, typing an address in the "To" field brings up recent contacts and suggestions. The suggestions cannot be deleted, yet this is my personal info. These suggestions come from recent emails, but also from emails I sent 5-10 years ago. Literally, some of these contacts died a few years ago, but you still show them as "Suggested". Holy ****, this is my personal info, yet you won't let me delete it. This info is store in your cloud somewhere, which tells me you care nothing about people's privacy. I cannot clear "Suggested". Yet some of these people…

    24 votes
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    2 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  8. The ability to have an email reminder for a calendar event

    Be able to set an email reminder for an event in your calendar

    256 votes
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    11 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  9. Enhance the SEARCH options to include OPERATORS such as AND, OR, BEGINS, CONTAINS, NEAR, etc.

    Need the ability to use OPERATORS to help search. For example:

    SEARCH: golf AND tennis
    SEARCH: golf OR tennis
    SEARCH: (golf AND tennis) OR swimming
    SEARCH: BEGINS smith (finds smith, smithfield, smithers, etd)
    SEARCH: CONTAINS oil (finds oilcloth, uncoiled, tinfoils, panbroil, etc)
    SEARCH: aword NEAR/3 bword (finds all occurances where "aword" is within 5 words of "bwork"

    52 votes
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    0 comments  ·  Search  ·  Flag idea as inappropriate…  ·  Admin →
  10. Make a "Bcc" option on zoom invites

    Make a "Bcc" option on zoom invites

    30 votes
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    0 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  11. Why did the Instant Search Bar dissapeared?

    Since the last update I can't find how to view the Instant Search again.
    Before it was on top of the folder email's list but now it's not, and I can't find a way to reactivate it.
    (I had to include it in my direct access in the window title bar)

    92 votes
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    30 comments  ·  Flag idea as inappropriate…  ·  Admin →
  12. Follow-up meeting button

    Create an option for quickly generating follow-up meetings that let a facilitator schedule a new meeting in the future with the same information as the old meeting. It could prompt for a location, time, and date update while retaining the previous meeting's content like an email thread.
    Thanks for considering!

    102 votes
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    2 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  13. Scheduled Automatic Replies

    Connect the Automatic Reply function to Calendar. Currently they are separate features. Users should be able to schedule automatic replies to occur during a scheduled time that aligns with calendar appointments. If I make a doctor's appointment 3 months in the future, or I schedule PTO in the future, I will block my schedule with an appointment and set the status to "Out of Office". I should have the option to schedule automatic email replies at the same time, so that when that day comes my schedule shows out of office and my automatic replies are enabled. Currently it has…

    37 votes
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    3 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  14. Option to cancel some meetings in a recurring invite

    Whenever we cancel a recurring meeting , each time it as "only this meeting " or whole series.

    It would be good to have an option where it allows us to select some number of meeting invites.

    For Example: If a recurring meeting is sent for 3 weeks. and if user want to cancel the meeting for 1 week , the popup should have option to select from and to dates and to cancel all 5 days meeting invite at once.

    73 votes
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    1 comment  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  15. Better spam blocking

    Be able to block by entering key words in the subject. More effective that trying to block just the senders email address

    126 votes
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    14 comments  ·  Flag idea as inappropriate…  ·  Admin →
  16. Schedule meetings in under 30 min increments (like 5, 10, 15...)

    Scheduling meetings outside of 30-minute increments is a pain. I would like the option to schedule meetings in 5-minute increments. Example. A drop down list of 5, 10, 15. 20, 25, 35... Then the meeting scheduling process would be to first add people, then pick the needed time and then move to figuring out when this time would fit in the group's schedule. Manually entering the time is not a smooth process and the defaults fight against manual entry.
    The primary driver for this is to save time as life does not land in 30 minute increments.. Now that we…

    17 votes
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    0 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  17. Please provide a function to allow for the unlinking of contacts

    Please provide a function to allow for the unlinking of contacts

    18 votes
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    1 comment  ·  Contacts  ·  Flag idea as inappropriate…  ·  Admin →
  18. Add BCC, CC as well as FYI field to meeting requests in Outlook 2016 and enhance the functionality by including it in Teams Meeting.

    I would like the option to send meetings requests with BCC, CC so all information about all invitees is not shared with everyone that is invited

    Also, Outlook calendar entries need BCC, CC – without showing these and need to extend them to Skype as well as Microsoft Teams Meetings.

    6,128 votes
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    652 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  19. To include end time slots for meetings of 15 minutes

    In order to drive productivity and avoid meetings being back to back it would be good to be able to schedule 45 minute meeetings. Right now the default end time slot comes in 30 minutes blocks. I suggest to make it 15 minute blocks to make it easier to schedule shorter meeting times.

    16 votes
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    0 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  20. Add a "notes" icon to tasks

    Tasks have a paperclip icon to indicate there is an attachment. It would be good to have a "notes" icon as well for tasks, so you can tell at a glance whether additional notes are sitting in the task instead of having to open up the task to see whether notes exist.

    16 votes
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    0 comments  ·  Tasks  ·  Flag idea as inappropriate…  ·  Admin →
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Outlook for Windows (Desktop application)

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