Unify To-Do List items and Tasks
I think many of us business users get our work actions from e-mails, and it is quite easy and efficient to flag an e-mail for follow up.
However, flagging e-mails in this fashion doesn't actually turn them into Tasks, but merely a To-Do List item with limited functionality. For example, To-Do List items cannot be assigned to someone else, which is highly inconvenient if you want to pass on some work to a colleague. You also cannot keep track of work assigned to someone else, even if they have shared their Task list, because To-Do items don't appear there.
On the other hand, if you drag and drop an e-mail to the Tasks icon, a real Task will be automatically created, but this also has its downsides. For instance, creating a Task in this fashion doesn't carry over any attachment in the original e-mail, so they have to be included manually. Also, when a Task is created in this manner, the "Find Related..." option in the right-click menu is not available (it is present for To-Do items though), which is inconvenient to keep track of additional information in active e-mail conversations.
My suggestion is to merge To-Do List items and Tasks in a single, unified object that preserves the features and functionalities of both. This would dramatically improve efficiency and negate almost entirely the need to rely on third-party task tracking software.
Kristena Tunstall commented
This is a fantastic idea. It would help with overall productivity and time magement.
I JUST SPENT 1/2 HOUR TRYING TO DO THIS VERY THING - ONLY TO FIND OUT I CAN'T -SO FRUSTRATING
Consie English commented
I found this great app online called Priority Matrix. Is this a Microsoft Product or it just integrates with MS Office 365? https://appfluence.com/
Mara Moreno commented
Love this idea, it would make my life much easier.
Philipp Hennes commented
Fully agree! In the next step integrate planner.
Personal tasks in todo
Team tasks and some personal tasks in planner
Emails with flag in Outlook
Additionalley some tasks in Outlook
And I would love a real transformation of an email in to a task
Fully agree! My team and I have exactly the same problem.
I couldn't agree more with this suggestion!