Unify To-Do List items and Tasks
I think many of us business users get our work actions from e-mails, and it is quite easy and efficient to flag an e-mail for follow up.
However, flagging e-mails in this fashion doesn't actually turn them into Tasks, but merely a To-Do List item with limited functionality. For example, To-Do List items cannot be assigned to someone else, which is highly inconvenient if you want to pass on some work to a colleague. You also cannot keep track of work assigned to someone else, even if they have shared their Task list, because To-Do items don't appear there.
On the other hand, if you drag and drop an e-mail to the Tasks icon, a real Task will be automatically created, but this also has its downsides. For instance, creating a Task in this fashion doesn't carry over any attachment in the original e-mail, so they have to be included manually. Also, when a Task is created in this manner, the "Find Related..." option in the right-click menu is not available (it is present for To-Do items though), which is inconvenient to keep track of additional information in active e-mail conversations.
My suggestion is to merge To-Do List items and Tasks in a single, unified object that preserves the features and functionalities of both. This would dramatically improve efficiency and negate almost entirely the need to rely on third-party task tracking software.
So, Outlook Team, can you please consider what these users are asking for? Also, Outlook already has this type of capability, but you need to refine it and improve usability. Users don't understand how they can use the Task Subject field (not the Subject field) to record comments that don't impact the integrity of the field. They also don't realize that with customized views in Tasks they could see everything. I do what many of these users need even now in Outlook. Through Flagging, Categorizing, and use of the Task Subject field, creating filters on Today's task vs. Future tasks, etc., I have been to create incredible clarity. However, your average user in Outlook cannot figure this out because in really is a bit complex to do this. Thus, it is on you guys on the Outlook Team to refine the incredible capabilities of Outlook.
You know, the To-Do app that has been developed outside of Outlook over the last couple of years does not hold a candle to the "To-Do" capabilities that Outlook has today. That "To-Do" capability already inside Outlook today needs to be refined by Microsoft. Also, Microsoft, when you do develop something inside of Outlook, it sure would be nice if you put some marketing dollars behind getting users to learn it and adopt it. Sometimes you guys develop some incredible capabilities inside your programs, but the average user cannot understand how to utilize it. You guys developed it, you guys have to demonstrate why it is awesome. Why don't you guys seek out users that have exploited some of these capabilities of Views in Outlook and assess what really works and refine upon those findings? I know that most will gloss over my comments, which I understand. But my comments are really for you guys on the Outlook team. Thanks for listening.
I would LOVE to be able to "add to-do" list versus having to manually enter a task in to-do.
You recently added "To Do" in the Android Outlook app which is really great - please add it to the desktop version as well!
Suzanne Abdullah commented
Fantastic idea - wish outlook integrated this
Kristena Tunstall commented
This is a fantastic idea. It would help with overall productivity and time magement.
I JUST SPENT 1/2 HOUR TRYING TO DO THIS VERY THING - ONLY TO FIND OUT I CAN'T -SO FRUSTRATING
Consie English commented
I found this great app online called Priority Matrix. Is this a Microsoft Product or it just integrates with MS Office 365? https://appfluence.com/
Mara Moreno commented
Love this idea, it would make my life much easier.
Philipp Hennes commented
Fully agree! In the next step integrate planner.
Personal tasks in todo
Team tasks and some personal tasks in planner
Emails with flag in Outlook
Additionalley some tasks in Outlook
And I would love a real transformation of an email in to a task
Fully agree! My team and I have exactly the same problem.
I couldn't agree more with this suggestion!