Automatically block of 15 minutes before and after each meeting
It is my manual task to always block some time before and after meetings, lot's of extra clicking in Outlook. I would love to see a feature or someone explain to me how I can tell Outlook, to by default make my meetings appear to start 15 minutes earlier and stop 15 minutes later, than they actually do, so no one can book back to back through my entire schedule.
A lot of what is being requested in uservoice is a feature in the add-in 'UnTEdious' by opusflow. this is one of those features.
Jacques Detroyat commented
From a user experience perspective, it would definitely be nice to have in the appointment creation dialog header two additional checkboxes (close to "All day" amd "Time Zones" checkboxes :
- Add slack before
- Add slack after
Once ticked a default time (e.g. 5 minutes) would display and could be adjusted +/- to cover for various cases (travel time, prep time, closure/wrapup time...).
This "slack time" would obviously not be part of the "appointment time" so the grey stripey area or a larger rectangle line exposing this additional duration is a nice idea.
Phil Cochetti commented
I like this idea and potentially instead it might be an option to add a "buffer" so that there is a grey stripey area that indicates "this meeting might run long or is far away so don't count on me for these 15 minutes"
E.C. Ponzo commented
I agree with Ali; the meeting is separate from the travel time.
make it flexible, sometimes I need 5 min and sometimes I need 20 to run between buildings ...good idea!
Great idea, I'm also in favour.
In case you don't want to wait, I've found this option: http://www.vboffice.net/en/developers/add-appointment-travel-times-to-calendar/
Darauf warte ich auch! Wäre super produktivitätssteigernd -> „flexible Eingabe von freibleibender Zeit vor und nach einem Meeting“
WD Plattner commented
I face the problem that meetings, calls etc are scheduled with invitations one of the other without break (with no time to move to other rooms, make short preparations for the next appointment or a short time-out). I would need a function which blocks automatically a short period before and after the scheduled slot - for example if I have a meeting from 2:00 to 3:00 it should show in my scheduler as blocked from 1:45 to 3:15
Ali Shojaei commented
Some meetings require travelling before and after the meeting. So there is a need to block the calendar before and after those meetings for some configurable time. Note that you don't want to extend the actual meeting time, since this is shared with the others. I would suggest an individual setting for every meeting/appointment, which would extend the Busy/Out of office status beyond the actual meeting time.