Bulk-modify only future events of a recurring calendar event (i.e. "archive"/"freeze" past events).
It is helpful to have a record of past events/meeting as they happened.
Currently, modifying a recurring event (e.g. moving a team meeting from Tuesdays to Thursdays) will change all occurrences, past and future, which means the record of previous events is lost/not accurate.
When modifying a recurring event, users usually want to implement a change "from now on", so at the very least they should be given the option to modify (a) single event, (b) future occurrences, (c) all occurrences.
See Google calendar for implementation.
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36 comments
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Anonymous
commented
Please add this absolutely standard functionality - change / delete only future events - keep the past untouched!
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Anonymous
commented
do not affect past events please
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Britelle
commented
No idea why this isn't already a feature when literally every other email provider does this. HUGE GAP - time to step into the 21st century Microsoft and catch up. This issue has been raised many times in the past - don't understand why it isn't already a feature. Add these votes to the almost 2000 received previously - surly this is a high priority??
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K
commented
Also, being able to move a reoccurring event with your mouse over a day or two days in the future.(try and even that reoccurs every three days) In Google calendar asks if you want to move the future series or just single event and you just hit yes and it moves without having to open the series. See google.
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Vk
commented
To be honest... Outlook si already late on this.. :(
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Chris
commented
Very similar issue with 1900 votes already...
https://outlook.uservoice.com/forums/322590-outlook-for-windows-desktop-application/suggestions/20398333-recurring-meetings-option-to-end-recurrence-and -
Anonymous
commented
I add my support
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C
commented
Adding my support to this very necessary function!
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Anonymous
commented
I want to be able to change ONE meeting of a recurring event, not all! After the update this has been changed! Please bring it back as it was before!
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Cristina Bermejo
commented
I work with complex calendars.
I use recurrences to settle up meetings but sometimes there is a recurrence that has to be changed.
Sometimes, the need arises to end up these recurrences earlier than the date that was programmed originally. And here comes the problem: “If you changed specific appointments in the series, your changes will be cancelled and those appointments will match the series again”.
This is not applicable to a manager’s calendar because an executive’s calendar is the reflection of their work. And if you accept this statement, you change the agenda. The agenda is a document of great importance and cannot be modified in the past. A calendar appointment, for example, can be used to support an expense report’s audit or a conversation with a customer. I don’t want to bore anybody with more examples or specific situations but I can assure you that it is important not to modify calendars in the past. There used to be a feature that allowed to erase all meeting in the future without modifying the past ones and it would be very useful to restore it. -
JH
commented
It isn’t acceptable that in 2020, Microsoft still doesn’t have the ability to edit/delete only future instances of a recurring event/meeting series, without affecting any past instances that have taken place but had to be adjusted and don’t fit within only the recurring series framework. Those meetings are in the past and my calendar should be able to preserve the actual meeting times and details added into individual meetings when I want to change what is going to happen in the future. Google has had this functionality for over 5 years, where if I attempt to make a change to an event in a series, it prompts me to specify if I am requesting to make a change to:
- This event
- This and all following events
- All events in the series
This is something that really needs to be addressed as a simple fix to your calendar software without someone having to try and find a workaround or lose historical data. -
Susan White
commented
Nothing new to add to previous comments other than to support the suggestions. Clearly adding the option of 'modify only future appointments' would be very helpful. Seems almost critical if calendar is to be used in business environment.
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Diogo
commented
Allow user to update/delete only future instances of a recurrent meeting as oppose to update/delete all series. Maintaining the history on the calendar is essential. This would also resolve the problem when the user set up a meeting recurrence with no end date. I am confident many users will cancel the meeting at one point from that day forward but would like to keep the past entries on the calendar.
Hey - google calendar already has that feature for decades? Just need something simple implemented, like an option "update this and upcoming meeting in the series", in addition to the existing "update this only" and "update all series" options. -
Diogo
commented
Allow user to update/delete only future instances of a recurrent meeting as oppose to update/delete all series. Maintaining the history on the calendar is essential. This would also resolve the problem when the user set up a meeting recurrence with no end date. I am confident many users will cancel the meeting at one point from that day forward but would like to keep the past entries on the calendar.
Hey - google calendar already has that feature for decades? Just need something simple implemented, like an option "update this and upcoming meeting in the series", in addition to the existing "update this only" and "update all series" options. -
Lorraine
commented
I agree. It seems like I did nothing prior to lockdown as all recurring meetings were cancelled /moved to other time-slots. If I was in charge, ,I could still use the recurring option and end the meeting at a specific date, but now someone else managed the meetings. SO I either have a bunch of "cancelled meetings" in my calendar, or no record at all of having had these meetings.
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Katie
commented
It is insane that to make a change to a recurring meeting all past meetings are also changed/impacted. You lose reschedules, you lose agendas, you lose attachments. It's not ok. You need to be able to make a change to a recurring meeting and be ale to opt for "apply to all future meetings" while preserving all history of the series.
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Roger Millichamp
commented
If I create a series of recurring tasks and then need to change the start date of the entire series Outlook assumes I only want to change the date of the next occurrence of the task and leaves the rest of the series with the original start date. Some people may regard this as a bug
To take an example, I create a task with a start date of Sunday and an end date of Wednesday which occurs weekly. I then need to change the start date to Monday on the entire series and so edit the recurring task. After I make the change Outlook creates two tasks: (i) a single independent task with the start date changed to Monday, (ii) a recurring task starting the following week with the start date still set to Sunday. This means all the tasks except the first still have a start date of Sunday whereas they all need to be Monday. If you don’t follow this try implementing the example above and see what happens. It would be better if Outlook offered the choice to either change the next occurrence of the task or the entire series as it does when a recurring series of tasks is deleted.
This problem may also occur with recurring calendar entries, I haven’t checked.
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John Gillispie
commented
Yes. This would be an awesome feature!
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what for
commented
In calendar, when some of the series of an appointment are cancelled, all of them are cancelled instead of just the active ones.
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Anonymous
commented
The lack of this feature may cause me to move my calendar back to google. I hate to do this, because I really hate the fact that google mines all of my personal information to sell to their corporate clients. Which is why I moved to outlook.com. When I moved, I expected a bit of a learning curve, and that there would be features that were different. However, I still expected a functional application, with all of the basic calendar capabilities. This is a critical one, and it blows me away that it is missing.
