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How can we improve your Desktop Outlook 2016 experience?

← Outlook for Windows (Desktop application)

Bulk-modify only future events of a recurring calendar event (i.e. "archive"/"freeze" past events).

It is helpful to have a record of past events/meeting as they happened.
Currently, modifying a recurring event (e.g. moving a team meeting from Tuesdays to Thursdays) will change all occurrences, past and future, which means the record of previous events is lost/not accurate.
When modifying a recurring event, users usually want to implement a change "from now on", so at the very least they should be given the option to modify (a) single event, (b) future occurrences, (c) all occurrences.
See Google calendar for implementation.

558 votes

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48 comments

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  • Ingo Josten commented  ·   ·  Flag as inappropriate

    Fully agree with this feature! Just raised the same demand in German Language.

  • Julie Davis commented  ·   ·  Flag as inappropriate

    Yes, this absolutely makes sense. Drives me nuts that the past meetings disappear from my calendar if it's just the future occurrences being deleted. Hard to "prove" you were at that meeting if it's gone from everyone's calendars!

  • Anonymous commented  ·   ·  Flag as inappropriate

    The ability to update future events without affecting previous events of a calendar series is frequently required for diary management. Please add this function to Outlook calendar. We are in year 2021 already, and hope Microsoft can have this sorted soon.

  • Michele Linch commented  ·   ·  Flag as inappropriate

    Can't really add anything new here - as I read down the list of comments - the ask is very clear and the issue it resolves is very clear - the past cannot change, the future does change. A "change only future events" seems to be the best fix here.

  • Dave commented  ·   ·  Flag as inappropriate

    If this feature wasn't available in Outlook for the Web I wouldn't use O365 at all. But it is very inconvenient and quite irritating that, having paid the extra for the desktop apps, I'm saddled with this archaic lack of functionality. Please respect your users Microsoft, and sort this out.

  • fastauntie commented  ·   ·  Flag as inappropriate

    Second the need for this.

    I'm really commenting to second what another recent commenter said: "I wonder if google calendar is used internally at Microsoft." I have suspected for many years that Microsoft staff do not use Outlook, because nobody who has the power to change it would put up with some of the idiocies they force customers to endure.

  • Anonymous commented  ·   ·  Flag as inappropriate

    How is this feature available on outlook 365 web app? I can't seem to find where to cancel or amend the recurrence there.

  • Lawrence Cuneaz commented  ·   ·  Flag as inappropriate

    We all need this implemented by now. It was requested back in 2018, now it is 2021 and the workaround of changing the reoccurrence in the IOS calendar no longer works. To not mess up all past instants of the event that have been updated separately when you need to make a change to the reoccurrence going forward seems like a core feature that all customers and employees of Microsoft need. I wonder if google calendar is used internally at Microsoft.

    https://answers.microsoft.com/en-us/msoffice/forum/msoffice_outlook-mso_other-mso_2016/how-do-we-delete-or-modify-only-future-events-with/540cf6d8-7d1e-475a-8a62-64ecd23c60ee

  • Anonymous commented  ·   ·  Flag as inappropriate

    We need and our clients need the option to adjust future occurrences while leaving the past occurrences as is. The option to modify a single event, future occurrences or all occurrences is definitely needed!

  • Anonymous commented  ·   ·  Flag as inappropriate

    I concur with all the suggestions, need to be able to adjust future occurrences and keep past the same. I look online every year to see if there is a solution, but alas ...

  • Anonymous commented  ·   ·  Flag as inappropriate

    Please add this absolutely standard functionality - change / delete only future events - keep the past untouched!

  • Britelle commented  ·   ·  Flag as inappropriate

    No idea why this isn't already a feature when literally every other email provider does this. HUGE GAP - time to step into the 21st century Microsoft and catch up. This issue has been raised many times in the past - don't understand why it isn't already a feature. Add these votes to the almost 2000 received previously - surly this is a high priority??

  • K commented  ·   ·  Flag as inappropriate

    Also, being able to move a reoccurring event with your mouse over a day or two days in the future.(try and even that reoccurs every three days) In Google calendar asks if you want to move the future series or just single event and you just hit yes and it moves without having to open the series. See google.

  • Vk commented  ·   ·  Flag as inappropriate

    To be honest... Outlook si already late on this.. :(

  • C commented  ·   ·  Flag as inappropriate

    Adding my support to this very necessary function!

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