In calendar appointments, include leading and trailing buffer to allow for physically going to a meeting room
Colleagues might squeeze a 30 minute appointment in between 2 other meetings which are 30 minutes apart. You then have 3 adjacent appointments, which IN THEORY look fine. But IN PRACTICE:
- Your first meeting might run out for 2 minutes
- Your last meeting might require you to physically go to a meeting room in another building, taking you 6 minutes.
Currently I need to create additional 3minute-something appointments to insert some leeway, which I’d usually not take the time to do.
It would be very useful if Outlook would allow for a "lead time" and "trail time" buffer of a selected amount of minutes. This time would be blocked in your calendar and would be visible as a slightly darker prefix/suffix to your appointment box. It would only be blocked in YOUR calendar; NOT in calendars of your colleagues. Your colleagues (and you) should be able to define this lead/trail time buffer for each individual appointment in their calendar + they might define a default lead/trail time:
- Per predefined location and/or
- Per predefined category
Bill Crane commented
When scheduling a meeting, have an option to add buffer time before, after or both. This would allow travel time or prep time between meetings, show you as non available to others but keep that meeting at the desired length.
This is very similar to another request which is high up the list (currently 988 votes)