automatically categorize message based on sender
I want to easily categorize all future emails from a specific sender (or domain of the sender). Right now I have to go to Outlook.com and edit my rules and add the sender address or domain to the existing rule. This is at least 10 clicks per sender or sender domain.
It would be nice if I could right click the sender and select something such as "Categorize all future mail from this sender" and then select the category. Rule is updated.
You can add and edit rules in Outlook 2016 on the Home ribbon >> Move group >> Rules. You can also right-click on an email in a list, choose Rules and add a new rule or add to an existing rule.
Some suggestions for what it's worth:
When I start a new rule, I may have a number of emails I want to add to the list up front. In that case, I go through my email, copy the addresses I want to add in a list, and copy/paste that list into a rule. Thereafter, I may maintain a list with items to add to each rule, accumulate them and periodically update each rule with the new items.
For several folders I have 3 rules, one for specific "From" email addresses, one for partial "From" email addresses such as domain (i.e. "@xyzorp.com"), and one for "Subject contains" (e.g., "ABC Corp Blog").
After following this process for a while, I seldom have new updates.