Enable an option to display declined meetings
Enable an option to display declined meetings in teh calendar (in settings). Often initially one is not available for a meeting, but then due to changes of schedule might be able to join, but since that meeting is not displayed in calendar, simply forgets about that. I found that option very helpful in Google mail that we used up to now in the company.
While this request is being reviewed for future consideration please try this workaround solution:
• Click on the Deleted Items Folder
• Click on View tab on the command bar
• Choose “Change View – Manage View” command on the command bar
• Click “New” in the right to create a new
• Name the view “Calendar”
• Pick the Day/Week/Month “type of view”
• Click OK. Now you should get dialog that lets you customize the view.
• Now click on Columns –
Change the select available fields in bottom-left to All Appointments Fields
Select the “Start” field on the left and Click Start → on the right.
Select the “End” field on the left and Click End → on the right.
• Click on Filter…
Click on the “Advanced Tab”
Click on the Field Drop Down – All Mails Field – “Message Class”
You should have condition as “Contains” .. in Value field type … “IPM.Appointment”
Click to Add to List (below value)
• Click OK on dialog containing Columns & Filter button
• Make sure “Calendar” view you created is selected and click on “Apply View”
• By the way, you can use “Change View” to “Compact” to get back to normal look of the Deleted Items folder
This feature should be available from the very beginning. If I want to delete the event from the calendar, I will do it manually. Do you work on it at all? This is the first idea to improve the calendar with over 7000 votes and still not solved (last time I checked it half year ago). Proposed by you solution with over 20 steps is valid only for the desktop app, what with online version?
Ability to decline a meeting so the organizer is not expecting you but still keep it on your calendar as an FYI that it is happening in case things change or it gets moved to a different day/time that you are able to make.
Laszlo Gal commented
The reason behind this absolutely awful and non-industry standard "lack of feature" is that it looks Outlook does not use dedicated persistent storage for calendar items, it rather handles everything in email messages as persistent data and uses Calendar as a view on the top of the mail invites. Not 100% sure but looks like it. I have doubts that such a fundamental architectural problem will be ever changed as it it is the heart of the product philosophy. The problem is that this cannot be resolved by changing a client as it is a server side behaviour.
A 20 step solution to the problem? Please add a checkbox or button to the next iteration to display decline meetings.
Tomas Ottosson commented
Just to add. It should be possible to not move declined meetings to the deleted folder as well.
I have always done the work around through deleted folder. It's rubbish, it's long winded and nonsense, don't even recommend it fix it. If you have a feedback section please listen to Users, they are the ones writing the requirements for you and testing at the same time. Huge sums of money paid for licence and as well as home computers time you provided a 21st century product.
Giovanni A. commented
the only workaround is to never use decline, but only tentative....
Kait Scott commented
Nearly 7k votes on a user request that's been open since 2016. Does the Product Management team at Microsoft feel any shame?
Pim Laheij commented
Company just moved from GSuite to O365 and I hate every little bit of it, but this might well be the worst. Disgrace
I can't believe this feature is still missing, even after getting so many votes. It is almost like user voice is useless.
It is unbelievable that this is not available. This request has been posted for almost 3 years. Microsoft, send us an ETA, this is urgent and you are the only calendar provider that doesn't do this. Unacceptable.
A 20 step workaround isn't realistic or helpful for the vast majority of people trying to manage a very basic way of working. And you wonder why people prefer Gsuite applications for work...
I sometimes want to decline meetings but keep them on my calendar to remind me to follow up later. Now with Teams, I want to catch up on chat and notes for meetings I've missed.
Please move ability to keep declined meetings on calendar. The time should not be blocked (meaning time should appear available to others trying to schedule a meeting with you. BUT it would be enormously helpful to have a way to decline a meeting but still know the meeting occurred
Tangir Ahamed commented
You decline meeting for communication purpose so that the organizer knows that you declined. The meeting is deleted from your calendar. If your availability changes meanwhile, you have no visibility that there was a meeting I was expected to join. You don't want to go through the deleted items to find which meeting I declined but now I have time. Therefore, please add an option: "decline, but keep the meeting in my calendar".
Carl Gaudion commented
This was standard functionality in GMAIL years ago and so handy when meetings move and you are suddenly free for a previously declined meeting.
Just get on with it!
declined meetings on calendar is long overdue.
How many votes does Microsoft need to change this???? 6698 votes since 2016 should be enough.
that would be a rather onerous way of dealing with the 10 or so meetings that I cannot attend but if a meeting finished early would jump into another one