FYI acceptance to meeting requests.
Rather than declining a meeting so it disappears from the calendar or tentatively accepting (so attendees think there is a chance you might attend) you should be able to accept with FYI only so the meeting organizer knows you are not attending but you want to keep the meeting in the diary as an FYI.
This should be an easy update, no? Functionality like this has existed in email applications from the 90s (i.e. IBM LotusNotes). This functionality is very intuitive, needed by many, and implementable in such a way that is not intrusive to the majority users of Outlook.
Anne Kruger commented
An FYI would also be very helpful as a reminder in the case where a priority meeting was scheduled and accepted at the same time but the meeting gets cancelled and now I have availability to accept a new meeting.
David Markovitz commented
When scheduling a meeting, the current options for attendees are "Required" and "Optional"*.
I am in a great need for an additional status - "FYI" which mean I want the person to be aware of the meeting (including possible schedule and personnel changes in the future) but he is not expected to attend the meeting.
Would rather to develop an FYI filed to add such emails for them such as for an IT department to arrange the meeting room before the meeting and they are not required to attend. to have it at the earliest is the best.
Bernd Oberbeck commented
In any case, in appointment invitations, there should be the possibility of recognizing a participant for him! "Just for info." It is a very common business case for people to be informed of appointments without the appearance that their participation is required (invitation only for info). In Lotus Notes, this has been a standard feature for years.
Completely agree, it's important to keep senior managers informed of certain events such as workshops etc. They need to know but not be invited even as 'Optional'. A 'Notification only' function would be ideal.
I second (nth) this proposal:
I need to include my manager on some calendar items (holiday requests, personal appointments etc) but my manager doesn't need to attend these as an appointment.
Please can we have a way of sending an 'Information Only' calendar item which sits in the recipient's calendar but doesn't send the reminder or mark the recipient as 'busy' on receipt?
I realise this can be done by the recipient changing the availability and reminder settings, but this shouldn't be required.
This is a feature that many people are asking for/about
An FYI field is needed on meeting invitations for the organizer to be able to inform a person that the meeting/event is being held/organized. This is different from "optional", which informs a person that the meeting is taking place and invites them to attend if they have the time. This is an important function in large organizations/companies where many colleagues may be involved in a project at differing levels.
I was going to describe this slightly differently, but the principle is the same. I need a way to know that meetings are happening, but I will not be attending. Currently I must leave the meeting unacknowledged which kind of works but can be misleading to others. I like my Outlook calendar to represent what my work commitments are.
This is also very helpful when you need to notify a required participants Manager for scheduling needs. I don't want the Manager to think they need to attend the meeting or call if I put them on as Optional.