Integrate Tasks into calendar entries - not just at calendar base or moved/copied
Integrate Tasks into Calendar entries - without losing them in Tasks by having to move to Calendar OR creating an extra entry by having to copy them into the Calendar.
To integrate the Tasks directly into the Calendar instead of only showing as a Tasks Box at the bottom of the screen in Calendar view (to show like a meeting/appointment entry)
I am using outlook for more than 10 years. I always wanted to create apointments through an excisting task. More than that it would be great if your able to see the history of your associated aponitments from the task that were created as a history for the specific task job.
When a task is created I would like to have the option to reserve time on my calendar for working on that task in the form of an appointment.
From the calendar - we should be able to open the Task and vise versa.
The calendar will automatically request confirmation of task completion on the "time due" and propose new time if not based on other appointments and duration of the task. Task is updated automatically.
Show Task completed when confirm on outlook that is complete.
Can we synchronize the tasks in outlook to the calendar? It would be easier for us to get access to the latest update with our phones, etc.
7) Meetings/appointments needed to complete tasks should be displayed in the main calendar, but linked to the original task.
Tasks can only be planned effectively allocating time to work on them. Displaying tasks in a private calendar would help to better visualize tasks and schedule time blocks of work needed to complete them. This feature should come with some other enhancements:
1) option to display the task in the main calendar, when one needs to show that his time is blocked for meetings;
2) create subtasks for complex assignments;
3) ability to have private tasks or shared tasks. Shared tasks should be displayed in every team member individual task calendar;
4) Create tasks directly from e-mail - similar to flagging - but look the same as regular tasks;
5) have an option to include or track planned time vs. actual time working on a given task, so people can improve their planning;
6) make easy to register updates in each task or subtask.
Kelle Westcott commented
When I create a task it should automatically show up in my calendar. I should not have to drag it there. This should also happen for all tasks that are marked to reoccur on a set pattern. Does not do much good for planning to have the tasks in for a future month if you can not view that month and see what you have to do.
Robert Craig Ashby commented
What I use outlook for is to both plan and keep track of tasks that I am working on. I like to write up progress within a task item and dock the hours spent on my calendar. This seems to work well for me. One issue I have run into is that when you buy a new computer or outlook version changes and you restore your outlook files back, the categories (color and names) are no longer saved. Can the colors and names for calendar/task menu be items that can be saved and be restorable if/when your computer dies or you need to update the software/OS.
Adding the ability to assign tasks or create actions that are associated with a particular event or meeting would enable you to invite attendees and delegate tasks to particular people invited to attend. A great way to establish team meetings and assign particular functions to particular individuals and track progress.
I seen a few related suggestions posted, but all separately. I'm including them here all in one suggestion because together they would result in a new ability to report on my work all within outlook.
I would find it extremely useful to be able to associate emails with meetings, emails with tasks, tasks with meetings, and all these things with journal entries. This association would allow the ability to report on the amount of time spent on tasks, or emails, or anything being associated with journal entries - or being able to see how many meetings we've had amount an email thread - or did I book time for this task yet?
I don't think this would be easy to implement, but it would have a dramatic improvement in my daily workflow and productivity.
Tie a task's due date to a calendar event (meeting/etc). For example, you have a monthly meeting and have set yourself a task to prepare an agenda for it. You can set the task to recur on a monthly basis, for the day before the meeting. But if that meeting got rescheduled for a week earlier, your task is now due a week too late. If you could connect a task to a meeting, you could instead set the recurrence for "one day before X meeting." That way the due date for that task would move whenever the meeting gets rescheduled.