Add the ability to add meeting rooms to meetings without changing the location in Outlook
We get a lot of external meeting invites to meet at our offices. Yet we have to book a meeting room as an additional meeting at the same time. Please add an option to add a meeting room to an existing meeting even if we are not a meeting organizer without changing the location for others in Outlook. Then you can use room finder to see available rooms for the time you have selected without having to select them every time.
I've receive a meeting request from a user in another location. I want to add a meeting room in my location and I want users in my location to know the meeting room has been booked.
John Ascroft commented
This is a real problem with Teams, because setting up a duplicate meeting to reserve the room doesn't connect it to the Teams meeting - which is kind of the point!
Valerie Bosmans commented
I regularly am looking for available meeting rooms. When I see the list of meeting rooms in the Sheduling Assistant, I alway use a ruler to check if the room I want to select is avaiable.
It would be great when you select one of the meeting rooms, the entire line lights up a bit so that you can see and verify if the room is indeed available.
Ralph Poirier commented
Then you can use room finder to see available rooms for the time you have selected without having to select them every time.
I have seen many many times how users were trying to put room names into Location field. Or deleting rooms in Location field, but leaving them in To field and still thinking they have removed the room. Location field is so confusing for users as they naturally think this is the place where you should put rooms. They don't understand the idea of sending an email to a room to book it. Maybe MS can do something about this. Maybe you should split Attendees and Locations into separate fields completely.
I should be able to add a room to the meeting, even if I am not a meeting organizer
Mech EngSk commented
External conference meeting organizers are unable to add our internal rooms to the meeting. Once they send the invite, we are unable to add our room to the meeting and have to create a separate meeting just to book that room.
When I have a meeting with my team who are scattered all over the world, I'd like to be able to reserve a room without making that the room for everyone attending the meeting. Right now, the only way for me to reserve a room during that time slot is to create a separate event on my calendar for just me and the room.
if this function already exists, I'd like to know how to do it!
[Deleted User] commented
Please add the ability for a non-organizer to add a room(s), even if it's not an externally scheduled room.
Would it be possible that, when you print the agenda, the place given to each meeting were proportionate with the lasting time of the meeting?