Recurring meetings: Option to end recurrence and preserve prior meeting occurrences
I'd prefer to keep the history of my past tasks and whereabouts, so I would like an option to "remove only future meetings in this series"
Provide a feature to cancel a recurring meeting with future meetings only and don't lose the history on the Calendar.
Coming from 2.5 years of using Lotus Notes - where I wished every day that I was using Outlook - I now see that Lotus Notes was actually a better option, I'm shocked that I'm admitting to that but not having this function whilst running numerous diaries is a huge issue and I'll be suggesting my new work place to use Lotus Notes in future if this function is not installed soon as it really is a big issue in the diary management world.
I've been away from Outlook for a number of years, and am now coming back to it. This is a surprising point to be missing - I always assume that the Microsoft products will work at the peak of performance - that it will outshine all the competition in the market, so this surprises me that it is not available! Please add it (correct this oversight) to the next update! Thanks!
The default should be to only change future meetings.
There should even be "click okay to continue" warnings
or when it seems someone is trying to specifically change past meetings -- or just refuse to do it.
As Anonymous says, "Yes, yes, yes, PLEASE! This is honestly the biggest blunder in all of Outlook. Ending or rescheduling a series DOES NOT ERASE HISTORY. Even the supposed workaround 'solution' to change the end date and then create a new series is inadequate because doing so actually rebuilds the series, erasing all notes, attachments, and occasional schedule exceptions or adjustments. ..."
Yes, yes, yes, PLEASE! This is honestly the biggest blunder in all of Outlook. Ending or rescheduling a series DOES NOT ERASE HISTORY. Even the supposed workaround 'solution' to change the end date and then create a new series is inadequate because doing so actually rebuilds the series, erasing all notes, attachments, and occasional schedule exceptions or adjustments. Ever had to cancel an instance of a standing Monday meeting because the Fourth of July holiday fell on a Monday that year? Too bad. Change the end date and suddenly it seems that you actually did have a meeting that day. Utterly ridiculous and unacceptable.
The workaround is really nasty. This should be seamless like in google calendar.
Change the end date of the recurring appointment and then set up a new one.
When trying to accept series meeting invitations on an individual basis, outlook will not send the repsonse. The new update forces me to accept a fulll series and then go back and adjust the individual meetings.
Allow to make changes to meeting WITHOUT emailing that change to the others invitees.
This is a significant functionality which has been diminished in the more recent versions of Outlook and it is very frustrating! As mentioned in the initial post, the only way to make changes is to modify or end the series, however what was not mentioned is that even doing this eliminates any changes that had been made to individual occurrences within the series so that those changes are also lost unless they are made in a new meeting outside the recurrence. Older versions of Outlook gave the option to apply changes to future occurrences only. Please bring this functionality back!
Juergen Geiss (BASF) commented
We migrated form Lotus Notes to Exchange/Outlook and are disappointed that this feasture is missing.
Please add it as fast as possible in Outlook 2016.
Jan Haesner commented
this is a crucial feature request. Other programs can do this for years. IN an international company with many regular meetings our secretaries are struggling to keep everyone informed well and not stuff up calendar series
Recurring meetings are valuable, timesaving tools for schedulers, but they can also be a hindrance when exceptions and changes are too frequent.
Please can outlook be addressed to add a feature where dates and times for recurring appointments can be chosen by the user.
Please allow the capability to cancel OR change a meeting "from this point forward" rather than only the ability to cancel or change the entire series or "just this one". Sometimes a location has to change in the middle of a series -- or the issue ends up being completed before the series ends and you only want to remove or change from "this point forward" - not past meetings also.
Oh, what i am hearing here, i didn't think that Microsoft miss something like that !!! All other Calendar provider have this option as a basics !!
Yes, to all these. I lost my record of meetings when I ended a series. Didn't know it would happen and had no other. Appointments need to stay unless I have an option to remove all instances of the series. AND don't mess with info, date & time, of appointments that are already set or have been completed, just going forward.
Max Roseman commented
I completely agree - the historical data loss is awful. Additionally, there's no way to end an infinitely recurring series without losing the individually modified events that have already happened.
It would also be helpful if as a meeting attendee, Outlook offered me a button to only update the future occurrences in my calendar rather than all occurrences. That would put me more in control of my own calendar, rather than my calendar being subject to the whims of meeting organisers.
The issue I encounter most often is a meeting organiser cancelling an entire series instead of setting an end date on the series. I'd like to be able to response to such a cancellation by telling Outlook to remove the future occurrences from my calendar, but to leave all past occurrences.
anthony doubletriplezero commented
Please allow changes to be made to a series of appointments such that the change only affects future occurrences. For example, a weekly 10am meeting is moved to 10:30am. As it stands now, any changes made to a recurring appointment change all historical instances of that series including any that had been individually modified. This can cause a lot of confusion when looking back at past appointments for historical record keeping. The only workaround now is to end the series and create a new series with the new details, but this seems unnecessarily cumbersome and breaks continuity with the rest of the series.