Recurring meetings: Option to end recurrence and preserve prior meeting occurrences
I'd prefer to keep the history of my past tasks and whereabouts, so I would like an option to "remove only future meetings in this series"
Provide a feature to cancel a recurring meeting with future meetings only and don't lose the history on the Calendar.
KRistina Quick
shared this idea
218 comments
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Steve
commented
I often want to change all future meetings to a different day/time. This used to be possible in Outlook 20 years ago... and I thought even more recently... when did it disappear? Please bring back power features such as this, at least in a menu somewhere.
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Tobias L.
commented
I also think this is an important function. Cancel future, preserve history.
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horton@live.com
commented
Some folks say change the end date and it fixes. If your intent is to stop the recurring series and never breathe life back into it, yes. But let's say you have a meeting that is every other Tuesday and you need to move it to Wednesdays. If I update the meeting to Wednesday, now every single past meeting occurrence is also moved to Wednesday. Yes, I know. Delete and re-create a new series. But I thought software was supposed to make things easier, not make me figure out multi-stepped processes to work around when it doesn't do what I need it to do...
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Anonymous
commented
Yes! Please allow the function to apply cancellations or other changes to FUTURE EVENTS ONLY. This will preserve modifications to all previous recurring events in that series. This is a critical functional update needed ASAP. THANK YOU!
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Matt Hone
commented
Yes, please. Both for my own appointments and for meetings I was invited to but no longer attend.
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B.A. Davis-Howe
commented
This should be a basic function. If I leave a group with a recurring weekly meeting, I still want a record of my past meetings, but to decline future instances. Changes to the future should never effect the past.
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Mel Mendez
commented
Changing the end-date sounded like a great work-around, but doing so also resets all previous occurrences to 'as scheduled.' Because I've moved or changed the length of many occurrences, this workaround still creates a deviation from an accurate calendar record.
Please add a feature to cancel future occurrences without changing past occurrences.
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Mel Mendez
commented
I saw the user comment in this forum that changing the end-date of a recurring event would solve this problem - great idea!! Wish I'd had it myself five years ago... Because it's not an obvious solution to so many of us, perhaps Microsoft could provide a more intuitive solution?
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boardtc
commented
Shocking that this is not the default. I'm moving teams and need to leave a meeting but I do not want to loose history in my calendar.
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Aslam Nathoo
commented
Why is this still not possible in Outlook??? Apple Calendar and Google Calendar have had this for years and years. Why is Microsoft so far behind on such a basic feature request?
Also, to those who advise to simply edit the event series end date, I do that all the time but it causes another problem of its own. When you do that you get an alert saying:
"If you changed specific appointments in the series, your changes will be cancelled and those appointments will match the series again."
This is ridiculous. Why does Outlook need to change past events that were purposely severed from the original series and changed/moved for good reasons? That's a really bad user experience where a system chooses to ignore what a user specifically did and chooses to rewrite history. Apple and Google long since figured out that this was not a good thing to do, why is Microsoft still doing such a dumb thing? Now my calendar doesn't accurately represent the history and there's no way to fix this. Really bad UX, Microsoft. Rather than focusing on adding new stuff, fix this basic problem already.
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KH
commented
How many years have users been asking for a solution to this issue?! Yes, you can edit the series and change the end date to remove any future meetings, however, it reverts your prior meetings back to the original series. Which defeats the purpose if you are needing to preserve historical information. Please find a way to remove future meetings in a series without changing anything else.
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Shelli G
commented
Changing the end date of a recurring meeting series solves this issue, BUT PEOPLE WILL NOT DO IT.
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Ken Sim
commented
Doesn't changing the end date of a recurring meeting series solve this issue? If a meeting series was originally scheduled to end in 2021, updating to this week should retain existing meetings and only cancel future ones, right?
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Mikael
commented
Please improve this. I think google calendar has got this spot on. Just try to end a series there and you'll know what I mean. It cancels any future events but keeps the history as is. As one would expect.
This is not up to today's standards=
https://support.microsoft.com/en-us/office/cancel-all-future-meetings-in-a-series-9eaeee8c-bfe3-46a0-a092-9a2707f3b133 -
K
commented
Also, it should be easy to do: In google cal you can use your mouse to move a reoccurring event over a day or more, it asks you if you want to move a single event or a series and you hit yes and you are done. You don't have to open the series and puzzle out how to fix this take a bunch of time.
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KB
commented
It really should be up to the recipient what gets removed from their OWN calendar. It should NOT be up to the organiser to remove entries (and possible notes I kept in the invite) from my calendar.
I like the idea of being able to KEEP a record of what I was doing.
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Ayse
commented
yes, i need that too. i want to keep the history for the 100 meetings i already did. but now, things are changing and a new person will take over my role and will join the meetings. if i decline the recurring invite, the history will disappear, too. that's sad.
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Frederic Bastien CA
commented
The web version have it. So the software should also have it.
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T
commented
It would be nice to have the default series delete ask to cancel only future occurrences (default) or a separate delete of historical occurrences which could be optionally executed or not by each invitee.
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Anonymous
commented
I would LOVE this feature. Maintaining a record of previous appointments is essential and having to cancel every instance of future meetings individually is cumbersome. You would have through that this would be something that would have been looked at a while ago. It seems like such a no-brainer.
