Provide an option in Microsoft Outlook 2016 to show notification when email is moved to a sub-folder.
Provide an option in Microsoft Outlook 2016 to show notification when email is moved to a sub-folder as a result of an action performed by an Inbox rule(s) assuring no email communication is missed. Please add email notification for every folder, rules, not only for inbox folder,
YES! This is driving me mad. My department went from paper to digital so on top of the pandemic we are now dealing with a MASSIVE amount of emails. (like 1000 a week) I had to start breaking things down to multiple sub folders with rules. but now I'm only getting new email notifications from my main box. (This is also hugely annoying on my phone.) I now have a third monitor so I can have outlook always open and I'm still not catching it when it's coming in. we are working on other project management solutions but even after we are still going to need this solution.
I'm agree whith everyone. In my outlook 20016 i divide the incoming folder in a tree , but when the rules put a new comunication in a subfolder i can't view if it there is and where it is gone.
But on today there are non solutions, i think.
Has someone some trick?
Sometimes by mistake, I move a mail folder or subfolder. It creates a mess, because sometimes I don't even see where it went.
It'd be great if Outlook would ask for confirmation before moving folders/subfolders
Ed Pearce commented
Have alerts for emails going into certain folders in my favorites. I utilize my favorite folders as my priority email boxes from designated senders. Once this is done I no longer receive an alert about that incoming mail. Having an alert for these primary buckets of emails is critical to ensuring I do not miss an important email.
John Welty commented
I sometimes make mistakes when moving emails to different folders/accounts. It would be helpful to have an audit log I could review that would show me my application usage history for a given period of time.
Rajinder Singh Lall commented
When we are moving any email which is in continuous link with previous emails, from Inbox to a particular saved folder. During that move, when we go to Move option in tab, immediately the folder name should pop up on top, eventhough we might have not used that folder for long time. But as the continuous link helps the system to determine that the previous email is saved in XYZ folder, so while using Move option, the XYZ folder name should pop up so that it can be easily saved in this folder. Instead of clicking on other folder and going through a long list of various folder.
Hassan B commented
I created folders inside my inbox so messages from certain people go to a certain folder, but every time I receive an email or invite, I don't get notified.
An alert can be set for the Inbox folder in general. I want to set an alert on a certain folder in inbox.
I have rules set up to move certain emails into subfolders just like the rest of you, but in my rule I also have a copy placed in the inbox for the important sender's email so I get notified. On my android phone subfolders do not download automatically and I don't get notified - this fixes that problem.
For anyone who likes using subfolders to organize mail, there is a flaw in how to manage alerts for new mail, particularly when using a mobile device. Currently if a rule is configured to move mail to a different folder, no 'new mail' alert ever occurs because the email never technically hits the inbox. You could add alerts to subfolders, but I'm not sure if non-MS devices would handle this well.
Ideally a move to another folder rule can be configured only after an email has been read. Preferably this rule could be configured to run after X many minutes of it being read, which provides time for the user to read/re-read from the inbox. For example, move the email as per the rules 10 minutes after it has been read.
Excellent idea! I just disabled my rules that move mail to various subfolders simply because I don't get notifications in Outlook or on my phone. I wonder if such a notification on new mail to a subfolder would be sent to a non-windows phone?
The alternative to this is to have a rule that moves the email to a designated folder X minutes after it's been read. The delay gives the user some time to decide if they want to mark as unread or re-read and also prevents phones/tablets from returning a 'cannot find this message' error while reading it.
Vaibhav Arora commented
Ideally I have categorized emails into multiple folders with help of rules. Plus I use group folder functionality as well. But if notifications won't come, then it is of no use.
Paolo Antognoni commented
This notification is very important for my usage, as I have a lot of rules and subs, please enable it!