Add meeting co-organizer in Outlook 2016
Add meeting co-organizer concept. This would enable someone to reschedule a meeting or change some details in situations when the organizer is out of office. This is not the same as giving someone permissions on the calendar as there might be different persons per each calendar item.
We have a standing weekly meeting when held an agenda is released with an update. Otherwise its cancelled with a cancellation notice. Problem is only the organizer can send the updates. If we could put multiple people as the organizer then when someone is on vacation or traveling others could manage the meeting invite.
Need the ability to change the Organizer of meetings (who retired) to someone else so that revisions can be made.
Multiple organizers has been a wish for years/decades. This doesn't seem to be too hard of a problem to solve.
Erica Cameron commented
B Wheeler commented
When an attendee is invited, this attendee is able to add or update changes to the meeting on a specific day and send an update to all attendees. We use this in regards to having meeting with tenants. Additional tenants may be attending the meeting, they can simply be added by the attendee instead of just the creator of the meeting.
Dave Thomas commented
Great idea, seems similar to what I was going to request. The ability to delegate the meeting organizer role for individual meeting instances to another person. I don't want to give them full access to my inbox and calendar but for whatever reason I'm unable to attend my meeting and want someone else to run the meeting.
Simple enough reason would be to allow One Note "Meeting Notes" to be created and added to the meeting by multiple people.
Brent Kottner commented
It would be amazing to have the ability to assign another 'organizer' to meetings, allowing someone else to update them in the absence of the original organizer. This is especially helpful when someone is remote, out of office, or has trouble finding a room in which to hold meetings.
Brad Strecker commented
Allow the meeting owner to designate "co-owners" from the invitees for specific/individual meeting invites. As co-owner of the invite, this allows them to change a meeting location, add a Teams/Skype link, cancel a specific meeting or specific recurring meeting, or cancel a recurring meeting. This would be different from an overall proxy for e-mail or calendar.
Jaymie Rudd commented
You should be able to add a secondary meeting organizer so that if the original organizer is away, another person can update the meeting. Currently have to send out a whole new meeting invite everytime the secretariat is away. Its quite frustrating and causes confusion
Leena Talaja commented
I really hope this co-organizer consept is in top of your list. without it my working life in much more difficult.
Would be great that (especially for series events) I am able to nominate a deputy meeting organiser that can make changes, add info, cancel events in calendars for when the meeting organiser is on leave or perhaps is handing over the duty permanently mid series so that unnecessary cancelling and resending of invites etc is negated.
i want to suggest a new feature (multiple admins) while setting up a meeting request, if the person who has setup the meeting is on holidays the other admin can edit or update that meeting.
this painpoint is something that occurs every now and then.
James Hereford commented
This is a feature from the gSuite working environment that I'm really surprised has not already been raised here.
Basically, when a meeting organizer sends an invite they should have an option that can be checked for 'allow attendees to modify event'. If they select that option, then attendees should be able to modify the body text in the invite, add other attendees, change the room, change the time, etc.
This makes it much much easier for people to collaborate on things like agenda, times, etc.
Use case 0: Employee X wants to setup a meeting with current permissions. They simply don't check this option and do everything else normally.
Use case 1: Employees X, Y, and Z get told by Manager A to setup a large meeting. Employee X sends the invite and asks employees Y & Z to add items to the agenda, add attendees etc.
Use case 2: Manager A tells Employee X in passing to setup a meeting so they can chat later. Employee X chooses a time that's not ideal for Manager A. Manager A freely adjusts the time and location of the meeting to match his preference. Employee X adapts. (vs. current status quo of manager having to email the employee, ask them to change, go back and forth on times, etc.)
Give the possibility to have multiple organisers for a meeting
I am the organiser of some meetings, I cannot attend all of them. I want to let the other attendees know when I can't make a meeting by declining the meeting myself. Currently if I wish to remove the meeting I can only delete it - (as I scheduled it) which deletes the meeting for all. All I simply want to do is decline as I cannot attend, everyone else can still go ahead and attend the meeting.
marc walmsley commented
Being able to select someone else on the meeting invite to be co-organiser who can then make changes etc if you are not around to do so, rather than have one sole organiser.
Co-own meetings. Especially this time of year. Assign a co-owner to meetings to manage date/time, attendees, location and virtual dial in info. When the meeting owner is unavailable (employment status, PTO, conflicting meetings) the co-owner can manage the meeting. Co-owner can be 1 or 2 people. They have full access to specific meetings or recurring meeting to see accept/decline messages.
Larry Gillard commented
Sometimes original organizer is unable to attend a recurring meeting. Transferring organizer to a colleague to run meeting would be helpful instead of setting up an entirely different meeting
very much needed as supporting departments are managing training invites and then as a trainer you do not know who accepted/rejected the invitation!