Better Categories management or Color categorize occurrence of a repeating meeting in Microsoft Outlook 2016
Categories are an excellent, more modern, and flexible alternative to folders. However, managing and assigning categories in Outlook (both client and web) for POP, IMAP as well as Exchange.
For ex.: Right now we are unable to condense long email conversations unless we organize by date. A feature where you can tag or categorize an entire conversation in the condensed format would be hugely helpful.
Often I need to be able to find all of the meetings for a specific committee or board but doesn't seem to be an option – a few more colors would also be good. Hereby providing an option to view by category would be more productive and beneficial rather than by groups.
Also, color categorizing does the entire series. We want to color categorize just an occurrence not the series.
I would like to be able to group by category then by conversation, so that my inbox is divided into sections based on the categories I define and I can put entire conversation threads into the categories instead of single emails one-by-one.
Categories are not supported in Outlook 2016 if the email account is IMAP. This was supported in earlier versions of Outlook Desktop. Category folders for Contacts and Calendar or an ability to categorize items in IMAP email accounts would be an added benefit.
Extend the categorization list so you don't have to perform an additional step and open all the categorizations. I have a long list and the list only shows the most recent ones. Would be mush easier to select from one long list, perhaps drop-down instead of having to open another box.
I have assigned category colors for each of my customers. I then put the emails I receive under each color for that customer. If I go and search another folder it opens them all back up and doesn't keep the category collapsed. Can this be updated?
Albert Gayle commented
Allow separate color categories when a recurring item is placed in Outlook calendar as a series. Right now, Outlook only recognizes the entire series. Example: in my recurring item, if Monday thru Wednesday is Green (go) and Friday, Thursday is a Red (no go), I cannot categorize Friday and Thursday as Red because it's part of the entire series in Outlook. I have to create a separate entry for Friday and Thursday which adds more time to my tasking.
While publishing a calendar, external world is not able to see color coded categories.
Color coded categories will make much more sense and ease to users.
calendar categorize should be selectable between Bold and Pastel
Could no longer use categories once my internet provider switched to imap to pop, I lost the use of categories.
Customizable color palette for categories
Abdelmalek Bellal commented
This option will help in organizing the emails in categories with minimum effort (automatic: activated option when the email is received and respond to the conditional criteria)
Guido Bicocca commented
In addition to mails Categories and Folders will be great the availability to creates labels for mails.
The Categories assign colors to mails and meeting and set more important categories that need to be visualized with different colors.
The folders are other options to categorize or group mails but in some case I need to create a large number of sub-folders or folders that will be easy to replace with a label. With 3 tools the possibility to manage the mails and organize them will be excellent.
The will be used to filter and serch in oly one folder
Categories are too cumbersome. And it is now generally recommended to use one email "Archive" rather than maintain a complicated folder structure for organizing emails
Categories should rather act like Tags with the following properties:
-can have "quick entry" like in evernote
-can be hierarchically arranged (i.e. Clients, Client 1, Client 2, etc)
My colleagues and I just started sharing Calendars, but we also share the Color Categories. The way I work visually is different than my colleagues so now I cannot organize the calendar the way I want to. I'd like to be able to have my own set colors different than my colleagues, especially since the categories apply to all calendars (shared and personal).
I'd love to see a folder for example, for the category colors for our Marketing Calendar. The list of colors is getting so long and I think it could be better suited with more options to group your colors per calendar, not have it all in one place.
Nik Meadows commented
I work in construction so I get invited to hundreds of meetings. When categorizing my calendar, I have one category which I use for meetings that I actually want to attend. I pick orange as it stands out really strong. But i leave the unresponded meetings there so I know they are happening (in default colour), and I might be able to pop in to them as most of them are online now with Covid restrictions.
However, for the "recurring" meeting invites, I don't want to attend the series, just some occurance when the meeting is relevant.
Everytime I put a meeting occurance into my orange category, the whole series changes to my orange category which is really annoying and not what I want my category to do.
I would like an extra option for "category for this occurance only" and not applicable to the series.
It would be easier to view emails categories if the background of the line for each email reflected a pale version of the category color
user should be able to define own category colours - current colours since update (Aug 2020) are too similar
Larry Stolarski commented
Enable the use of 'Categories' in Mail for IMAP accounts in Outlook (Microsoft 360)
Larry Stolarski commented
Enable the use of 'Categories' in Calendar for IMAP accounts in Outlook (Microsoft 360)
Categorization was a very useful function. I believe it is still available in Outlook 365. Is there a way to get it back in Outlook 2016 and/or is it available in Outlook 2019?
It would be great to add a new category to the Calendar, a kind of "Reminder" which shows in the calendar page something you do not have to forget (Pay the bill, etc.) . This category should work like meetings etc. but automatically set as Available status.
different colors for the categories in the outlook app
when you send vacation or other oof message and want to block your own calendar, you also fully block anyone;s who accepts the invite.
means you need 2 invites, one for your own purpose and one for courtesy. or the receiver has to set this as "free" so a function that only blocks sender calendar would help. or at least a popup when accepting saying "the sender sent this blocker as out of office - do you want to keep / change to free"