Out of office "meeting" invite and status in Microsoft Outlook 2016
In office, when anyone takes time off, they send out a notification "meeting invitation" to everyone in the group. This makes it easy to see who is OOO on any given day. In order to do this, We need to create two different calendar events. One shows status as "Out of the Office." keep this one private on calendar, so that anyone trying to schedule a meeting sees that the person is unavailable. The other meeting is the one we send out to others. we put the status on that one as "Free" so that when send it out, and people accept, their calendars don't show them as busy.
Shishir Tanwar commented
It is common sense that when a person sets out of office status on a meeting, it is only for that person and not the entire team. It should never have the power to show anyone else out of office at all.
It should not be so time consuming. That's what Outlook is designed to reduce right?
Additionally, when creating ooto special event, there should be a way to notify internal personnel and hide private contacts for whom you don't want to share their emails internally.
A special ooto invite would be good. This way people who are out for less than a day don't clog your calendar with their event but rather list it automatically as an all day event. Also, it should automatically mark the senders calendar as ooto and everyone else's as free to reduce the administrative overhead for the sender.
To anonymous comment on June 19 2017. You cannot modify from free to ooto and save- you must send an update.
You can also send just one invite set as "Free" to everyone, then reopen it...change it to OOTO and just save it. Don't send the update to everyone. Then your calendar will show you as out while everyone else has visibility but shows as free.
Yes, we need this badly. How has this not been implemented yet?
john Little commented
When you go on holiday, no-one knows this, and they keep booking meetings for you. The only solution I have found is to create appointments each day from 9-6pm called "On Holiday, please ***", which more or less works, but is clunky.