Full support for shared mailboxes/calendars
Shared mailboxes/contacts/calendars should be fully integrated.
The calendar should pop up notifications as well as for new mail in shared inboxes.
When creating a new email, the from address should be easily selected, and shared addresses should auto complete. shared contacts should be fully editable. etc. Also It would be useful to be able to share a birthday calendar.
Also, there should be ability to view shared calendars in iOS native calendar also. Additionally an option to share my calendar with someone who had a gmail account that is out of the network I have on Outlook.
It would be handy for companies in separate 365 tenant spaces to share their 365 Room Resources. That way collaborative companies could see and book each others Rooms. At the moment the calendar can be added by giving the Resource a password and adding the mailbox. This gets clunky if multiple people need access to the calendar.
Michael Smith commented
When users are both attending an appointment and share calendars, merge the appointment to conserve space in month view.
Elizabeth V commented
When creating an Outlook Task via a group mailbox, show who originally created the task, and perhaps even any updates to it.
Kevin Kayse commented
I switched from local Exchange to MS cloud. Support said to use a shared mailbox for people to move company email that related to different projects. There was a folder for each project, and a subfolder with sensitive info. With Public Folders, I could set permissions on the subfolder to restrict access. In the shared mail box that was not possible. I had to revert to Public Folders.
Kevin Kayse commented
I switched from local Exchange to the MS cloud. I was told to create a shared email account to hold community items like client Contacts and an office Calendar that used to be in a Public Folder. Everyone can see and search the Contacts, but they cannot set them as an Outlook Address Book. That is a huge failure. The workaround from O365 was to move them to my GAL. Comingling the data is a really bad idea. I am back to Public Folders now.
The idea is to be able to set the Contacts folder in a shared email account as an Outlook Address Book.
I would like to be able to turn off reminders for calendars that are shared with me, but don't need reminders for.
Auto archive only allows archive to a local/network location, being able to archive to the Inplace/Online archive would be of more use.
Outi Rouru commented
Need to have my last 15 years calendar available (with all with all attachments and details) so archiving is not an option. Need also to share my calendar (with details) for 6 months BUT do not wish to share my 15 years of meetings and appointments. Calendar sharing function needs starting date and ending date.
Often people have to make a shared calendar for an conference room or bridge line. This then gets populated with many meetings be multiple people. The unfortunate thing is who ever owns the shared calendar receives every email for a new meetings, a forwarded meeting, and every Accept or Decline for a meeting request, even if they didn't create that meeting or are a part of that meeting. They just own the calendar. Now rules can be created to auto-delete emails, but the issue is every new meeting, a new rule has to be created.
There needs to be a way to disable email notifications for a shared calendar.
Junko Uemura commented
When 2 Office 365 organizations has [Organization Sharing] available and each users in each organizations are added to Global Address Lists, users can add external user calendars in their Outlook.
However, in Outlook 2010, adding external users to Global Address Lists was not mandatory when [Organization Sharing] was enabled.
I don't want to add all external users to "Contacts". Adding external users to each user's "Personal Contacts" should be fine.
Colin Lang commented
When an email is drafted, give other member of your team access to edit that draft email. This will allow for collaboration on important emails without sending word documents or emails back and forth.
Michelle Smith commented
For events on the public calendars, there should be a way to see what date/time the item was added to that calendar.
Bavo Bostoen commented
Just fix bugs already:
- (shared) calendar colors do not sync correctly between devices
- favorite mail folders do not sync correctly between devices
- e-mail signatures do not sync at all (yes I consider this a bug for a company that calls itself the 'productivity' company)
- third party e-mail account support in Windows mail is much more extensive than in Outlook + Windows mail is much faster than desktop Outlook (not bugs necessarily but it makes one wonder)
Thank you for fixing these bugs/shortcomings!
We recently started that our operations manager will put our tasks in our agenda.
To do this I gave her permission as "Publishing Editor" on my agenda in Outlook (client).
She is now able to put something directly in my agenda.
But I'm not getting any alerts that she has added/changed something.
Extra information: https://answers.microsoft.com/en-us/msoffice/forum/msoffice_outlook-mso_winother-mso_o365b/notifications-when-some-one-else-changes-something/157c5494-ad54-4886-b1d3-67a9f2fa0189?messageId=e357e6d4-7853-40ae-9e7f-6d6eaf9c4648
Marcelo Franscisco Matteussi commented
Nowdays, it is impossible to sees shared tasks in shared calendar inside the same Exchange organization. For our private tasks, this option can be anabled by hiting "Show daily tasks" option. But the same button is disable when seeing a shared calendar. It should be anable in order for us to see shared tasks in this daily layout.
In Outlook client, it would be great if we could add a new calendar item easily in my calendar even when opening other user’s calendar.
For example, implementing a “Create this item in my calendar” button would be appreciated so that we can easily access our own calendar and create calendar items.
Currently Outlook doesn’t show flagged emails and tasks from shared mailboxes in the to-do list. There should be an option to show these, instead of only showing flagged emails and tasks from the personal mailbox.
Whenever I make a draft to respond to an email from our shared inbox, the draft saves in my personal inbox instead of the shared draft folder. It would be nice if we could see when others are drafting responses to things...
Vanessa Downing commented
It's difficult to see who has opened an email in a Shared Mailbox. Would be good to re-enable the old feature of conditional formatting as described in this article:
N. Krei commented
Automatische Email bei öffentlichen Kalendern
Um keine Änderung und keinen Eintrag zu verpassen ist es vom Vorteil, wenn man einstellen kann, dass man automatisch eine Email bekommt, wenn jemand etwas im öffentlichen Kalender einträgt oder ändert.
Diese Funktion gab es im "companyweb" was wir vorher genutzt haben.
Automatic email for public calendars
In order not to miss any changes or entries, it is an advantage if you can set that you will automatically receive an email when someone enters or changes something in the public calendar.
This function was in the "companyweb" which we used before.