Full support for shared mailboxes/calendars
Shared mailboxes/contacts/calendars should be fully integrated.
The calendar should pop up notifications as well as for new mail in shared inboxes.
When creating a new email, the from address should be easily selected, and shared addresses should auto complete. shared contacts should be fully editable. etc. Also It would be useful to be able to share a birthday calendar.
Also, there should be ability to view shared calendars in iOS native calendar also. Additionally an option to share my calendar with someone who had a gmail account that is out of the network I have on Outlook.
BRUNNO ANDRADA commented
Modify the function to assign, to assing tasks to yourself and others, so that everyone can manipulate the progress and the task.
Judi Stewart commented
Managing Calendar groups is very confusing in the current model.
* Please ensure that drag-n-drop and the Move Up/Move Down item menu options work in the same way for ALL outlook calendars.
* Please give us an option to unlink a Calendar or remove it from a group WITHOUT the scary delete function.
As it is, I have a couple of calendars sitting in the wrong Calendar group that I can't move and don't want to use the delete option on in case I ***** up something else :(
Have the ability to add comments to a shared calendar appointment.
There are a few shared calendars used in my team. Someone can make a calendar appointment and include this shared calendar (resource like a conference room or lab).
It would be nice to be able to leave a comment or note on that appointment, as we do in Excel or Word, that would be visible to the originator of the appointment and others who open the shared calendar.
When a member of a Shared Mailbox flags an email in that mailbox for follow-up, it should display in the To Do list for all members under that Shared Mailbox. Currently, only the user signed in with the shared mailbox account can flag emails and see those emails in that shared mailbox's To Do list.
Andrea Sjöstrand commented
At my company we have emailboxes that more than one is using at the same time, this sometimes leads to that two co-workers are wokring on the same email at the same time. If it was possible to see that for example Adam is looking at a email that would be really great. Just like you kan see in word when several people ar in the same document at the same time.
Please look into this since it would really make our jobs easier and I have a feeling that we aren't alone. Thank you!
Bradley Bryan commented
I would like to be able to add/change/delete appointments in multiple shared calendars at the same time. If I need the same appointment in two or more calendars and they are shared with the correct permissions, I would like the ability to edit one calendar and automatically update the other calendars to reflect the changes. Currently I use a main calendar for loading all monthly appointments and subsequently copy each appointment to the shared calendars required, if I need to move the appointments, update any information or cancel I have to manually go to each calendar.
It would be great if we could expand the group calendar to show all group members without any error message, even if the group has more than 101 users in the Outlook client calendar.
It would be handy for companies in separate 365 tenant spaces to share their 365 Room Resources. That way collaborative companies could see and book each others Rooms. At the moment the calendar can be added by giving the Resource a password and adding the mailbox. This gets clunky if multiple people need access to the calendar.
Michael Smith commented
When users are both attending an appointment and share calendars, merge the appointment to conserve space in month view.
Elizabeth V commented
When creating an Outlook Task via a group mailbox, show who originally created the task, and perhaps even any updates to it.
Kevin Kayse commented
I switched from local Exchange to MS cloud. Support said to use a shared mailbox for people to move company email that related to different projects. There was a folder for each project, and a subfolder with sensitive info. With Public Folders, I could set permissions on the subfolder to restrict access. In the shared mail box that was not possible. I had to revert to Public Folders.
Kevin Kayse commented
I switched from local Exchange to the MS cloud. I was told to create a shared email account to hold community items like client Contacts and an office Calendar that used to be in a Public Folder. Everyone can see and search the Contacts, but they cannot set them as an Outlook Address Book. That is a huge failure. The workaround from O365 was to move them to my GAL. Comingling the data is a really bad idea. I am back to Public Folders now.
The idea is to be able to set the Contacts folder in a shared email account as an Outlook Address Book.
I would like to be able to turn off reminders for calendars that are shared with me, but don't need reminders for.
Auto archive only allows archive to a local/network location, being able to archive to the Inplace/Online archive would be of more use.
Outi Rouru commented
Need to have my last 15 years calendar available (with all with all attachments and details) so archiving is not an option. Need also to share my calendar (with details) for 6 months BUT do not wish to share my 15 years of meetings and appointments. Calendar sharing function needs starting date and ending date.
Often people have to make a shared calendar for an conference room or bridge line. This then gets populated with many meetings be multiple people. The unfortunate thing is who ever owns the shared calendar receives every email for a new meetings, a forwarded meeting, and every Accept or Decline for a meeting request, even if they didn't create that meeting or are a part of that meeting. They just own the calendar. Now rules can be created to auto-delete emails, but the issue is every new meeting, a new rule has to be created.
There needs to be a way to disable email notifications for a shared calendar.
Junko Uemura commented
When 2 Office 365 organizations has [Organization Sharing] available and each users in each organizations are added to Global Address Lists, users can add external user calendars in their Outlook.
However, in Outlook 2010, adding external users to Global Address Lists was not mandatory when [Organization Sharing] was enabled.
I don't want to add all external users to "Contacts". Adding external users to each user's "Personal Contacts" should be fine.
Colin Lang commented
When an email is drafted, give other member of your team access to edit that draft email. This will allow for collaboration on important emails without sending word documents or emails back and forth.
Michelle Smith commented
For events on the public calendars, there should be a way to see what date/time the item was added to that calendar.
Bavo Bostoen commented
Just fix bugs already:
- (shared) calendar colors do not sync correctly between devices
- favorite mail folders do not sync correctly between devices
- e-mail signatures do not sync at all (yes I consider this a bug for a company that calls itself the 'productivity' company)
- third party e-mail account support in Windows mail is much more extensive than in Outlook + Windows mail is much faster than desktop Outlook (not bugs necessarily but it makes one wonder)
Thank you for fixing these bugs/shortcomings!