Option to Record audio file from message ribbon in Microsoft Outlook 2016 message
You can record audio in OneNote. It would be great if an option is there to record your message and send it as an email. Additionally, the ability to record responses to emails received can be beneficial as well.
to be able to listen the attached letter instead of reading when sending a company presentation letter by e-mail
John Prytulka commented
This feature is now coming to LinkedIn messaging. Now even more, Outlook is one of the few messaging based applications (from Microsoft) that is missing this modern feature.
John Prytulka commented
With the addition of the Dictate (intelligent services) to Outlook, I would like to see an option to allow people to include an audio file attachment to a message in Outlook instead of, or in addition to, the text that the Dictate feature adds. At time of writing, Dictate is only available to Outlook 2016 on Windows, but as it gets implemented across all the other endpoints, I would like to see this feature included there as well.
As it has been suggested this can be done via an add-in (and has been by 3rd parties as highlighted in a previous comment), this will not work on the mobile platform. Firstly, because add-ins only work in read mode (not compose mode) and secondly because Outlook mobile add-in cannot get access to the mobile device hardware (i.e. the mic).
We know that face to face communication is best. But when that is not possible, audio/video based communicate is the current next best proxy. Audio is next, and lastly “text only” is the least effective (but often very efficient). We have seen the UC tools (first Skype for Business and now Teams) have already driven up this communication maturity progression. The UC (synchronous) communication space has modernized, why not also with the messaging (asynchronous) space? And then if all that goes well, why not eventually allow people to also include video to give people an even more effective asynchronous communication option.
Optionality is important. The ideal state is when both the sender and receiver can each have the option to choose the form in which they prefer (voice or text).
- Text to text is covered (classic email)
- Text to voice is covered (read aloud)
- Voice to text is covered (dictate)
- Just voice to voice is missing
Additionally, for those implementing Office 365 Phone System (aka Cloud PBX) this voice-based addition to Outlook can help fill some gaps created by eliminating some voicemail systems associated with legacy PBXes. Adding this capability to Outlook provides more ad-hoc flexibility with the familiar send, reply, reply-all & forward construct then adding a similar capability to Team chats and channel conversations.
Dmitry Streblechenko commented
It is already done: http://www.dimastr.com/outvoice/
GREGORY MASCHMAN commented
I really like this idea. Many people I know record an audio response to an email in OneNote or some other program and then drag the audio file into their response. It would be nice to just click a button within Outlook to record audio and have it attached to the email response or new email.