Meeting Organizer should have an option to receive a notification regarding the attendees for the meeting invite in Microsoft Outlook 2016
Option in Microsoft Outlook 2016 to send a notification to the meeting organizer for updated attendees list and also who hasn't responded to the meeting invite. This should be an opt-in setting and also allow the organizer to set the specific time-frame for the notice(i.e. 2 hours before the meeting or 1 day). Another opt-in setting could be to send a reminder email to the invitee who hasn't responded also at a certain time-frame.
Also in a scenario where there are large number of appointment invitees, it would be beneficial for an organizer to use a response tracker without getting any responses as it will avoid the email inbox getting flooded with response from the attendees when they respond if “No reply” was pressed
Jan Rylund commented
When forwarding calendar invite I have received to other users, I want to see if they have accepted or declined.
Today this information is only for the originator of the meeting
allow invite senders to set an RSVP requirement so that receivers cannot opt to accept and not send a response. Too often I hit do not send a response on all invites and then end up with some angry email saying I never RSVP'd to people who were expecting a response.
Steven Launchbury commented
Meeting organiser must be able to see who has accepted a meeting, even if attendees elect not to send a response
When a meeting invitation is sent by another user, you are able to edit the invite and save it to your own calendar. There is no update to the organizer, and this is fine. 24 hours later, the meeting invitation is reverted back to what was originally sent. There should be a way (a setting somewhere) that would allow edits to not be overwritten. In my situation, the organizer has been inactivated on a meeting series and I am not able stop the series as of the date they left the company.
When organizing meetings through outlook, is their a way to insure each member who accepts also sends a response, so I can get a head count for a meeting.
YES! I often want to send a reminder email only to those who have NOT responded.
I also want to be able to send follow-up emails to ONLY those who HAVE accepted the meeting.
Just moved to Outlook from Lotus Notes and I am really missing this feature to send reminder to non-respondents.
Described in the topic. That way you can send reminder and not annoy the people who have answered.
Scott Jones commented
Allow organizer of meeting to assign a new organizer of meeting. That way a meeting does not need to be canceled if organizer leaves position or employment.
Josh Sullins commented
Have the option to set the calendar default setting for Request Responses.
You can delegate calendar rights to the CEO's Assistant. She can create meeting invites for him, but she cannot create skype for business meetings for him. REALLY? the Lync for Mac application allows the CEO to delegate those rights, but the skype for business application does not allow....
Carla Sabotta commented
Keep a record of the people who attended a given online meeting (Skype for Business)
Often when sending large meeting requests - many don't respond initially. Having a feature enabling you to re-send those that have not responded to the invite.
Currently, you have to acknowledge who hasn't and send them another email, meaning they need to go back to the original message or source the request in their calendar - having a feature that re-sends the original request ready for them to respond would be far more beneficial and faster.
Lynelle Harrison commented
I schedule many meeting where I invite about 100 people or more. People leave and join the team constantly. The invite list is in the order that I entered it. So when ever a member leaves the team it takes a long time to find their name in the "To" box and delete it for each meeting. It would make modifying invitees much easier if the list was in alpha order.
Hello, when reponding to a Calendar invite, we can Accept the invite, also edit and respond as Accepted. However, most of the time, nobody looks at the response because it is assumed that people just Accepted the invite. Can we add something to distinguish between the just Accept email versus Accepted with comments? Thanks
When sending a meeting request to an attendee, I sometimes add more details in the "notes" area. When the attendee accepts or declines, these notes are not included in the notification, even when the attendee edits the response. There needs to be an option the meeting organizer can set where the notes can be included in the notes area, similar to an email thread, so there's not need to go back to the "Sent" folder or Calendar to figure out what I had written previously to the attendee.
Brian Averill commented
If I received a Calendar appointment and Choose "Accept - Do Not Send a Response", the appointment will appear on my calendar, but the organizer has no way of knowing (unless they have permission to see my calendar) that I've accepted. This is counterintuitive to many users. I was under the impression that I was updating my status in the appointment, but avoiding annoying the organizer with an email saying that I'd responded one way or another.
Instead, the organizer thinks that I'm ignoring them by not responding to the appointment. Obviously, organizers can set up Rules to process responses, but I think that's a workaround to a problem rather than a solution.