Option of "Attach as Copy" to be set as default option when attaching file to an email in Microsoft Outlook 2016
Option of "Attach as Copy" to be set as default option when attaching file to an email in Microsoft Outlook 2016. Or ability to control the default option via GPO.
Thank you for all your feedback. We heard you and now for Office 365 Subscribers on Current Channel, when you use the attach file command, local files will be automatically added as attachments. Files stored in the cloud will come with a dialog that ask you whether you would prefer to add as an attachment or share as a link. In Options, we also added a toggle to remember your preference if you would like to always add as an attachment.
Nick L. commented
I use MS for everything, but since there is no apparent fix on the roadmap for this huge lapse of judgement, I have decided to use box.com (dropbox.com works too) for file storage and cancel my onedrive subscriptions. This fixed the problem for me.
On top of fixing this issue, I don't have to login to some new onedrive window everytime I move my mouse anymore either.
Eric Bodelson commented
Please consider allowing the useres to choose.
Ian Cunningham: I'm in an important legal discussion currently. Thanks to the well known pre Outlook 2016 way of doing attachments as copies I have a good means of proving my point by simply tracking the attached and updated version of an important document over some years about 10 years ago. If it then would have been used like in Office 2016 today. Winner of the dispute would be the person who happened to have updated the document last. The truth and history of events would have been compleetly lost.
So the difference between a dated copy where email can be a simple, but working version manager, and a read only (or worse like Outlook default read/write) copy that erases all history is huge. Legal impact would also be huge.
Sure sharing is great and very useful when you CHOOSE TO and are made aware of the fact that you are sharing your document for anyones editing that would be fine. Then I would choose to keep my original versions else where far away from Microsoft Outlook and Microsoft OnDrives poking.
Not ASKING for concent before sharing for read/write is just a CATASTROPHIC FAIL.
Ian Cunningham commented
I think links by default is fine. I am sick of the huge duplication of data (actually real world waste of frightening amounts of energy/storage) etc. and the practicalities of version explosion that attachments create.
I also find it very annoying to be working with an attachment when the document ha already changed - or even worse to find later in my e-mal another attached. So I am not with luddites who think that because attachments were the only way we could do 20 years ago they were right. (And if I never have to talk a call from someone complaining that on whatever piece of junk they are using they can't open an attachment [there's always one on every committee] I'll be delighted. But defaulting to read/write doesn't sound wise.
Despite the ranting from some, there is little practical difference between a read only link and a copy elsewhere (in order to send your attachment to someone else it has to be read - all a read only link is doing is leaving the read until the recipient wants to look at it [if they even do]
This is not only a bad decision it is a HUGE SECURITY HOLE.
An attachment has always been a copy. Now Outlook 365 decides WITHOUT MY CONSENT to open my original dokument for sharing with the receipient AND ANYONE the gets the mail forwarded to him/her. Changing in the compose view to copy still leaves the dokument shared on OneDrive. You have to go to Ondrive to unshare your original.
A CATASTROPHIC security choice that will end up with millions of original documents shared and edited without the owners concent or even awareness!
Shape up your security thinking Microsoft!
The default of sending a link is an awful decision. We absolutely don't want to send links to my OneDrive. Please change the default back to attaching a copy ASAP. BAD DECISION Microsoft
The option "Attach as Copy" never once actually worked for me. It shows a progress bar for 2 minutes and then fails.
chris lewis commented
I understand the value of sharing links to documents to unclog our inboxes, but I just quickly attached a document with the goal of sending a copy to external parties and it defaulted to allowing edit access to the source file in my onedrive for business to the external recipients. This could be a high risk scenario for those attaching documents quickly... I didn't even notice it defaulted to this until going back through my mail and noticing the little "cloud icon" on the attachment.
We use email to fax and the default setting of cloud attach doesn't work with this. Our workforce is not super tech savy so find it hard to find ways to work around this
Yes. Very frustrating. I do not "share" documents. I create documents and send them for review. I have never wanted to send a link to a cloud document. This was the big advantage the office has over google docs! Give us the option so I don't have to be annoyed every time I use your software - which is every day!
Nash, John commented
Agree, this is problematic at best for my company.
It's totally unacceptable to send OneDrive links which are read/write by default. My wife for example has no clue that she now has Outlook 2016 instead of 2013 and just sent editable links all over the place. I like the option with the OneDrive link in select cases, but PLEASE don't make it the default and PLEASE make it read-only by default.
99.9% of teh tiem i do not want to share a file via onedrive. please reset the default behaviour toi attaching a copy of tohe selected file(s)
Shaul Zafrani commented
One of the best features of Outlook was the easy way to attach a file to an e-mail from a drop down list of recent items, right form the e-mail, without having ot search all over for it. This feature has been ruined in Outlook 2016, which forces you to attach a link of the file instead of an actual copy of it. This is frustrating. Really.
In search for an answer or a solution I've been told that this is a better way since you share one same document to your recipients. The problem with this is that they can make changes, and those changes are done in my original copy, which I would rather keep as an untouchable original, to which I can compare revisions made to it as an individual separate document. I consider this more of a breach in security/privacy than an advantage in collaboration.
In any case, at the least, give the user the option to send a link or a copy from the "Attach a file" dropdown menu of recent items; whatever one feels is best for him/her to share the file.
Of course there are some workarounds (like adding a "Attach a file" button to the ribbon; or selecting to convert the link to a copy of the file once you attached the link, from the right dropdown menu of the attached link; or selecting the file from the "Browse this PC" option at the bottom of the "Attach a file" menu), but they only make the path to attaching a file much longer, when it was so simple before. Something that took only two clicks, now takes -in the best of cases- four clicks. Imagine how cumbersome it becomes when you have more than one file to attach!
In one "Microsoft Answers" post, it was tols that the "attach link by default" was "rolled back" and that Outlook should return to offer copies -and links- of files once you restart Outlook; but this didn't happen in my case. I occasionaly get to select a copy of the file , but most of the time it only offers the links.
Conclusion: this big step backwards in Outlook 2016 must be fixed as soon as posible.
Most times I do not want to give anyone access to OneDrive, I just want to send them the document; plus sometimes, they cannot even open up the OneDrive document. For such a smart company this is a royal ***** up.
instead of making all kind of futres and remove the option llet the user choose what he want
It is OUTRAGEOUS that you (Microsoft) change a default behavior so that something that used to work as I wanted it now works differently. Please when you do that add a pop up that says what is happening or - in this case - some other way to LET THE USER KNOW the attachment is a link to the cloud document.
Absolutely agree with this suggestion. I am a one man business and therefore send all emails externally. Sending as a link is just not appropriate in such circumstances.
ira horden commented
One again, Outlook is TOO smart. Send a link is a great idea as an option, but when mail goes to outsiders they cannot open it.
Jacob den Toom commented
By default the rights of a shared document are 'edit'. This should be read only and give me the choise for edit