Option of "Attach as Copy" to be set as default option when attaching file to an email in Microsoft Outlook 2016
Option of "Attach as Copy" to be set as default option when attaching file to an email in Microsoft Outlook 2016. Or ability to control the default option via GPO.
Thank you for all your feedback. We heard you and now for Office 365 Subscribers on Current Channel, when you use the attach file command, local files will be automatically added as attachments. Files stored in the cloud will come with a dialog that ask you whether you would prefer to add as an attachment or share as a link. In Options, we also added a toggle to remember your preference if you would like to always add as an attachment.
Jason B commented
This is a frustrating change, it's means people expecting the file to be attached get a link, when they want the file attached.
Microsoft could have implemented this in a less hostile way by adding attach as link as an option, instead of ramming it down our throats.
We have a lot of users who send internal docs to external customers. It's very easy to share as opposed to attach. They can change the default in OWA but not in Outlook.
This would be a very welcome feature to set as default to attach copy
Camilla Rump commented
Just last week, I got both the file (as copy) and the cloud option. Why was the file option removed??? I cannot se why users should be able to choose on their own. A lot of my colleagues are suspicious about anything 'cloud'-ish - so I need to send files pr. default. I guess many Europeans have the same suspicion.
Agree with many, users hate this "feature" and really mucks up their work experience. Our support calls have gone up 10x because attachments do not work any more.
M Leppink commented
While I understand the reasoning behind this specific request, I think this request is too focused on one particular scenario.
For example I would prefer the attachment to be a "cloud link" by default -- those with permission can click it, regardless of where the link ends up.
I am therefor not voting for this one, but for another request instead:
What I think we need:
- Cloud attachments should not (try to) update permissions by default (or at least start as limited as possible)
- Administators should be able to influence the defaults for users
- If a user does select 'change permissions' on an attachment, it should only attempt to change them if [a] necessary and [b] upon sending of the e-mail, not when composing it
John Kenneth Fisher commented
Yeah if I could set this by GPO I'd be perfectly satisfied.
I too find this a terrible default, and the fact that we as users, cannot change the default is a bit silly. I like OneDrive, I like Outlook, but when I installed both together and this option just started being used...I don't like it. Actually takes more time to attach the link usually than it does to attach the file (though this may be partially my internet connection)
Chris Louden commented
Stupid that this cannot be set via gpo
Mark Wright commented
This is such a basic requirement I find it incredulous that it cannot be set as a default.
Lee Chambers commented
please bring this back. Creating lots of havoc
Derrick Ng commented
The one obstacle to us implementing Office 365. Literally a deal-breaker. Everything else we can eventually fix or work around, but this is such a massive issue that it puts all our future planned deployments on hold.
I would like all attachments to be added to e-mails in Outlook 2016 to attached as 'Attach as Copy' by default. As I make extensive usage of this feature and it is really frustrating all attachments are added as links by default.
Bill P Fanelli commented
This was a terrible idea at so many levels. People are just getting used to the idea of OneDrive and, SURPRISE!, by sending an email attachment they have suddenly given an outsider access to their OneDrive! This is a security nightmare!
John P commented
I think there should at least be an option to change it. I think you should have done better job at alerting us this was happening. I did not even know I was sending links until someone wrote back and said that there security protocol at work did not allow them access to personal drives. I had to resend the email from my Apple device or maybe I should switch to Apple totally and permanently.
Disagree with this. I actually very much appreciate this feature. However, I think it could be added as a default that can be changed by individual users or updated at an organizational level.
M Harrison commented
I really wanna know the 'wiz kid' that came up with this and better yet, the developer committee's head that AGREED that this was something we want as a forced action??!!! I have gone to the path of using other email providers as the option. This is unneccesary and makes life a lot danged harder than it was when all we had to do was attach as a copy. As to how much 'space' it will take up on the receiver's machine,...that's their business!! There are other options on managing space that users have at the disposal; this was not an ideal fix for a personal issue users MAY have....Sheesshh! Fix it please. This caused me a whole couple days of delay when I first encountered it a few months ago (I'm not a computer novice and I'm not kidding). Makes me afraid to even wanna send an attachment.
Hi! This is a rather cumbersome oversight in my opinion. I also have experienced issues with this shortcoming. I look forward to the fix...soon!
Hugh Simpson-Wells commented
You are right. At least you will be right when inter-business and even intra-business works well enough that someone can get to your link more than 50% of the time. Until then the path (ha ha) of least resistance is surely to default to an attachment, but to give the option of a link (perhaps even encouraging a link). Hugh
Remie Beaulieu commented
My users are on the brink of mutiny due to this oversight. Please fix.
This would be great if outlook /exchange/ sharepoint detected if user/email address was the outside organisation and sent an attached copy of the file to external users, instead of the link and sent the linked file to internal users thus stopping uncontrolled duplicates internally. As it is at the moment it is only useful for internal users, whoever designs this does not work in the real world!! No one is going to register a micrsoft account to view a email attachment!