Improve the "Manage rules and alerts" or there should be a rule like "Move after I read" the emails in Outlook 2016
The rules and alerts are powerful and very important in properly organizing Microsoft Outlook inbox. However it has been observed:
The User Interface is old. The dialog cannot be re-sized and managing many rules becomes tedious.
All the rules are not compatible between web version and desktop client even when the features are available on both. While not having some sounds or special events on the web version can be understandable, not being able to categorize the emails is annoying. It would be nice to have some "cleanup features" to review the rules. Also Creation of rules to automatic categorization events would be an added benefit.
We would love to see some improvements there like "Move after I read" emails in Outlook 2016.
Jason Hill commented
A rule that searches the described emails for appointments and automatically enters them in the calendar. You may be asked whether the appointment should be entered.
If several appointments are found in the mail, you will be asked which should be entered as an appointment.
Options to create a rule for a meeting series, such as move all updates for a meeting series or occurrences to a new folder.
Be able to block by attributes such as news@* for instance.
have an outlook rule to send a text to my phone when i receive an email from certain people
I dont understand how this issue has not been resolved yet.
if you can have mail templates and signatures, how do the rules STILL not work between Outlook online and Outlook 2016
it is also frustrating that online cannot seem to categorise, it means that when I have to work remotely using the web app, it is incredibly difficult to to track the emails I need to.
Allow resizing "Rules and alerts" window (for numerous rules…).
Je pense qu'il est possible de proposer une liste d'action ("Manage quick step") filtré automatiquement sur la base du contenu de l'email (texte, destinataire, emetteur...) et sur la base des actions précédemment réalisé par l'utilisateur.
Par exemple j'ai des filtres par projets, par thématique et comme la liste est longue la gestion devient difficile.
Ashish @ India commented
search box for rule folders
For me, we have emails that are sent from different servers for different issues but have serveral things in comment. Just tried creating rules to catch a subet of these emails and was only able to get about a third of them. For the ones that didn't get moved, I checked the rule againts the email and from what i can tell, they should have been moved.
To reduce this, from happening, it would be great if i could have selected the emails that i wanted to moved and when i selected 'create rule' it would have complied a list of items that they had in common that a rule could be created from. Another helpful feature to this would be for you to deselect items (and add items) to rule list. A nice to have would be a count of how many items from current folders that this rule would apply to.
yes we also have this issue
HAVE A "RULE" FEATURE WHICH ALLOWS MULTIPLE RELATED APPOINTMENTS TO BE SHIFTED (MOVED) RELATIVE TO EACH OTHER.
Amir Rezaei commented
In "Rules" section, provide an option to show a confirmation prompt window before sending an email. This gives the sender a second chance to review the email before email is sent
Aaron J commented
Spam filters assess email based on a variety of characteristics and "score" emails based on the number and weighting of various rules. Generally, the higher the number, the more likely an email will be treated as spam.
A similar system based on user-based criteria would be very useful. I would like, for example, to be able to apply a score based on who emailed me, whether I was on the To line, whether I was the only recipient, and maybe based on individual words in the subject. An email from my direct manager sent only To me with the word "Help" in the subject line should get more immediate attention than other email. Dynamic updates based on whether the email has been read or another reply has been added to the thread would be nice, too.
Scores should be cumulative and made visible as an attribute for sorting and filtering. Ideally, Outlook could push a visible alert to me while in the background if a message crosses some user-defined threshold -- basically, scream for my attention.
The reality for many of us is that we get too much email to possible treat every message. We need more and better tools to help triage what gets our attention and what gets safely pushed down the list for later reference.
Allow for the creation of a rule to automatically and permanently delete an incoming email.
The email would not appear in any folder.
It would not exist in my account.
Michael Beck commented
I make extensive use of message rules and alerts to sort messages into their own folders. I have a LOT of rules. Unfortunately, the window used to list the rules is VERY small. I have a huge monitor and no way to expand the window to see more of my rules at one time. Please at least make the window resizeable so that I can see more of my rules and scroll more easily. (This goes for the run rules section too.)
Occassionally, I get a message telling me that there is some sort of problem with one of my rules and I should choose whether I should use the client or the server version. I have no idea which version of the rules should be used or even why this message shows up? I need more information about what's wrong, why it's wrong and how I can go about fixing the issue.
If there are problems with any of my rules, I need to know which rule, what the problem is, and how to fix it. This should not cause a problem for the rest of the rules that are not having a problem.
If I'm sorting email by specific email addresses, listing them one after the other is difficult to read. Please sort them into a vertical list like you would see in Excel, not display them as if they were addresses in an email.
Wilson Lee commented
When I right-click a folder, the context menu should have an option for opening the Rule(s) that involve that folder. Say I want to have all messages in a folder, to which a rule had already moved messages, marked as Read. Currently, I have to open the Rule Manager, then scroll through the rules until I find the rule with that folder.
Jim Terry commented
be able to sort rules in alphabetical order
Karen Hare commented
I frequently use the On Behalf Of sending option but every time I do, I have to go into Options and Direct Replies To to ensure that the person I have sent the email on behalf of automatically receives any response as well as me.
On trying to set up a Rule for this, I can only set up rules from my own email address and not the person I am sending on behalf of.
There should be an ability to just integrate the send to one note option into outlook rules. Basically integrating the same options to automate my notebook/section filing choice context menu for the "send to one note" option.
Allow rules based on categories