Improve the "Manage rules and alerts" or there should be a rule like "Move after I read" the emails in Outlook 2016
The rules and alerts are powerful and very important in properly organizing Microsoft Outlook inbox. However it has been observed:
The User Interface is old. The dialog cannot be re-sized and managing many rules becomes tedious.
All the rules are not compatible between web version and desktop client even when the features are available on both. While not having some sounds or special events on the web version can be understandable, not being able to categorize the emails is annoying. It would be nice to have some "cleanup features" to review the rules. Also Creation of rules to automatic categorization events would be an added benefit.
We would love to see some improvements there like "Move after I read" emails in Outlook 2016.
305 comments
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Daniel Leuchtmann
commented
I often use the search function to find mails ogf comparable subjects in folders. It would be great, if I could add new mails to existing mails in the folders, which appear underneath the mail header in the search result box.
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Anonymous
commented
add the option to to sort by name to quick navigate to a rule. (in outlook too click on column to sort)
maybe even a sequnce # of the rule for rules created. -
Anonymous
commented
add the ability to run rules we sending an email.
Example: when i send an email to o365support it moves or moves a copy to specfic folder. That way i can go to the folder and am able to review all emails both and recieved ( -
Leslie Noland
commented
By being able to write rules which only run if the message is in a certain folder, folders can be used as staging areas. For instance, say a message comes in from an unknown sender. It might be spam, it might be an email from a friend whose address was not known, or it might be a new business contact, etc. A filtering rule could be placed on the main inbox to identify these messages and the mail from these unknow senders could be routed to a specific folder. The user could then review the emails in that folder and categorize them in one of several ways -- a specific category; adding the sender to a specific address book; moving the message to another staging folder; etc. -- and then a rule could be manually run which applies only to that folder to further process the messages by the new criteria which was added by the user (or possibly, another rule).
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Leslie Noland
commented
If a message meets certain criteria it would be useful to be able to save the user's email address to a specific address book using a rule. Uses might include blacklisting (or whitelistng) a sender; or keeping specialized address books such as contacts one knows through an online forum or who one only knows because they share a common interest. Another possibility is maintaining a list of contacts at a given company because all their emails come from the same domain. Categories aren't adequate as not all emails from a given person will necessarily meet the criteria for adding a category. Once the address is in the specific address book, rules can be written to handle only messages from those in that address book.
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Anonymous
commented
Add 'is read' as a condition to rules. For example: I want all my emails to enter through inbox and then be easily sortable. If you add a rule (From: sender) & (Marked as: read) Then (Put in Folder). Once reading an email it will 'archive' itself. Another option would be to allow the categorize function to label folders, then an archive button.
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[Deleted User]
commented
Search from the list of rules by starting to type a word, and hen the list filters out all the other rules. Normal basic functionality.
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Bibin Baby
commented
We will be using many emails rules for redirecting the emails based on priority. For example, we will be setting separate folders for supervisors email, monitoring emails etc. But since the Desktop alerts is configured only for the main Inbox folder, we are not getting any notification. The same way we are missing notification when we configure email for mobile phone. So either please enable notification for all the sub folders or give us an option to choose the rules and folders. Thanks!!
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Elizabeth
commented
It's great that there is limited functionality to set up basic rules about which emails get filtered into Focused vs Other inbox, but there's no place to see which rules I have created (e.g. which senders have I set to filter into 'Other'?), and no easy way undo a rule (e.g. I accidentally set a sender's email to go to 'Other' and I want to undo it) other than finding their email and setting it back to filter to 'Focused'. Would be great if the rules for Focused/Other would appear in the Rules and Alerts manager!
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Anonymous
commented
Need Shortcut or Hot Key to Run Rules now to run the rules. Existing steps much time so its good if we have official hot key.
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Anonymous
commented
Offer a rule where we can make emails read by default when moved to a certain folder
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Valerie
commented
Example: condition to search for word in the body of the email has a Search Text box where a list can be added, but the only operator available is OR. I would like the AND operator to be able to say I want ALL the words filtered to apply the Rule.
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Robert Woolfson
commented
Your spam email algorithm is appalling. currently emails from trusted suppliers that have been correctly going into my inbox are being randomly moved to my junk mail. This forces me to waste valuable time setting rules within the browser version to reverse the problem Please add the following rule into your code. If user has not junked email arriving into inbox then email should not randomly be defined as junk by MS. Have the algorithm learn how to recognise emails that ARE NOT BEING JUNKED BY THE USER!!
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Nancy Clinton
commented
When you click on Rules or Move I still see “Always Move Messages From: Doe,Jane”or “Always Move Messages To: Doe, Joe”. Remove suggestion from view after Rule has been deleted.
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Anonymous
commented
Run rules one click on home page and ability to set it to run on on all my email addresses
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Rob Haynes
commented
Please consider providing an email filtering rule that reads the url hyperlink behind graphics and click traps. Many phishing emails send users to sites like storage.googleapis* to download their malware package. The fake message from, perhaps a bank, look perfectly legitimate except for the url hyperlink hidden in the message. I'd like to create a rule that deletes the email upon arrival.
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Kristoffer
commented
Add an option to apply rules only on read mail.
So that all unread mail isn't affected by the rules and still remains in the inbox. -
Bradley Anderson
commented
Rules are boring... And so is the wizard that creates and edits them. I think it's time for an update where instead of looking through a long list of criteria for the target, then actions for the target, and then exceptions for the target we break procedure and go straight to writing our rules the way we understand them. This could also potentially be a more efficient way to potentially organize them figuring out which arguments are putting these many emails into a category or wrong appointments on calendar.
A wise wizard that understands rules would help us better enforce them by letting us choose a satisfaction/confidence score after the rules have processed several times. It might even get smarter with AI analysis to suggest methods based on trends of our user inputs and our flow of email.
Ultimately in conclusion i think everyone may want to personally break rules because they don't properly apply to them even though they're guilty for designing them. And maybe we can discover a better procedure than a rule. Maybe filter flags instead of putting them in a separate folder we're never going to check. Use rules not to just help us be more efficient with email; but guide us on how to be in an intuitive way.
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Anonymous
commented
Support wildcard in Rules, for example... Subject Contains "this * that" which would pick up an email with subject "this and that" and also an email with subject "this or that"
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Lorenkou
commented
For users who receive multiple automated emails (say, operational reports etc) with exactly the same title through the course of each day, it would be really valuable to be able to create a Rule that files all "End of day" versions, and deletes all interim ones at the end of the day.
Adding a Rule condition of "message arrival time of day range" would solve this!
