Remove the default setting "No end date" on new recurring meetings
By default when you create a new recurring meeting in Outlook the default recurrence pattern is "No end date" which is not recommended. Microsoft recommends setting end dates in their best practices link; https://support.office.com/en-us/article/Best-practices-when-using-the-Outlook-Calendar-d93f72d3-2361-4e0d-8d6a-5c4939c17f39?CorrelationId=e84b1b4d-dc2e-4bc7-8b5d-8b386f50d050&ui=en-US&rs=en-US&ad=US
Anonymous
shared this idea
12 comments
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Jay
commented
No end date for Outlook can be configured via registry changes:
https://www.msoutlook.info/question/prevent-recurring-meetings-or-appointments-without-end-dateBelow is the link to user voice forum for admin control:
https://office365.uservoice.com/forums/264636-general/suggestions/37022269-dont-allow-meetings-to-be-scehduled-with-no-end-da -
Anonymous
commented
Let each USER decide on the default setting! Set the initial default setting on whatever you want, but allow the USER to modify the default setting (say, by using the Options feature--just like we can modify the default meeting duration).
I want the default setting for my recurring meetings to be "no end date" due to the nature of my business. However, this setting may not be ideal for a different user. Please let the user modify the default end date settings for recurring appointments! -
Anonymous
commented
down vote!
not all recurring meetings are with conference rooms. They can be reminders, meeting people for coffee, etc.
It might be a good idea if included in the invite list a corporate resource that doesn't allow reserving beyond a certain date. That would actually help the auto decline, so I could go along with that. -
Anonymous
commented
No put it back the way it was. Who cares what Microsoft recommends, I want a choice as to how I use Outlook. Give me the option to choose my own defaults. Geeze stop with your control issues.
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Anonymous
commented
Recurring Room Booking with no end date
Please allow user to book a recurring meeting having a room with no end date. currently, user can book a recurring meeting with no end date, but, can not book a room for indefinite time. there is a maximum limit of 1080 days for room booking.
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Dave C
commented
Downvote! This is not expected behavior. When I set a recurring appointment in any other app (google calendar, for instance) when I set up a recurring, my expectation is that there is no end date unless specified. Please do not impliment this suggestion.
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Dave C
commented
Downvote! This is not expected behavior. When I set a recurring appointment in any other app (google calendar, for instance) when I set up a recurring, my expectation is that there is no end date unless specified. Please do not implement this suggestion.
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Cyrille
commented
We have troubles with recurrent meetings :
- users report that they do not receive updates when there is a change in the meeting or in an occurrence of the meeting.
- Users from both Exchange Onprem and Exchange Online
- The common point for all the affected users would be that usually the problems occur for recurrent meetings that suffered many updates and changes (change of date / hour, adding attendees, change of content...).
- The problem comes after many modifications of occurrences.
- The only solution is to cancel the meeting and recreating.
- The scenario cannot be reproduced on a systematic basis.
* The majority of the problematic recurrent meetings are created by delegates (an assistant organizes and manages a meeting from the calendar of his/her responsible).
As a conclusion, we can say that : after xx modifications of occurrences in a recurrent meeting, the meeting accept no longer others modifcations.
Microsoft support team found the problem and tell us to open a "uservoice" too see if it's possible ti do an Outlook evolution about the reccurrent meetings. -
Jan Swinkels
commented
Please remove or adjust settings in applications according best practice.
Strange setting if it is possible but not allowed to do according don'ts and do's -
Jacqueline
commented
Please change the “no end date” in two 2 options;
Maximum of 2 year and
Maximum of 2 year with a reminder at the end to ask extension for another 2 jaar. -
Frank
commented
I would change the "no end date" to maximum 2 years and another option maximum 2 years with a reminder as Bob mentioned
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Bob Bailey
commented
I would not recommend this change. I worked at a company which required all meetings to have an end date. What would happen is inevitably that the organizer would forget to renew the meeting until it expired. By that time, attendees will have already booked the now-empty space in their calendars, conference rooms are booked, etc. Re-establishing the recurring meeting was very hard and wasted a lot of peoples' time. I'd have to put reminders in my calendar simply to remind myself to re-create the meeting. It was a mess.
Instead, how about outlook just notify the organizer of recurring meetings periodically, e.g. "Are you still having this recurring meeting? If not, end it." with a one-click way to end the recurrence.
