Sort and count attendees by response in Outlook 2016
I just discovered that the table in meeting response tracker doesn't behave like a regular Windows table:
- columns cannot be re-sized through either dragging the dividers or double-clicking them for auto-adjustment;
- columns cannot be sorted by clicking their headers (e.g., show invited persons alphabetically or group response status).
This issue is present in Outlook 2010, 2013, and 2016. Please change it.
Also, can’t move/resize the column headers or sort by column. Also cannot see an accurate count of accept, tentative, decline as a delegate. If someone creates the meeting on behalf of an executive/manager, they can’t see the acceptance counts (tracking view or on main invite window). Would like to enhance product to provide ability to resize/sort column headers and provide counts for meeting responses.
I fully support this proposal. The only way I know is copy/paste the tracking list into Excel and do further operations there. But this is far too cumbersome and shouldn't be necessary.
And why not provide a simple right-click option that sorts the invitee list directly in the meeting request?
Yet another feature Lotus Notes had that MS seem unable to provide.
Come on MS this is basic functionality that would be far more useful than many of the other features you have invested in.
Behnaz Shokouhi commented
at this moment meeting invitees must send an email to the organiser to inform their acceptance/rejection response to the organiser. if i choose to accept the meeting without sending an email to the organiser he will not see my acceptance. whereas there should be a function where attendees can accept/reject a meeting without sending an email but the organiser can see the response in tracking. we are receiving daily tens of email just as a reply to the invite which is not desirable of course.
We now have to take a screen shot of attendees and manually add them to out agenda. It would be helpful to be able to print off this list or be able to copy and paste attendees onto a word document.
Rob G commented
The Tracking tab in a Meeting does not have an option to sort the Responses by Response type. This makes it very difficult to see quickly how many people have Accepted / Declined a meeting, unless you export the whole list to a 3rd party application to sort.
This is mainly an issue in large meetings where there may be hundreds of participants.
like I can do on evite, I want to write a note just to the folks who have accepted and/or no response. currently, I can only "email all"
I do not want to bug the people who declined.
One of the features in the UnTedious add-in is to send an email to attendees based on their acceptance status.
Report that shows the status of a response of a several meeting request:
Name/attendance/response/meeting info (time, date)
It would be nice to be able to:
1. filter invite responses in the tracking tab
2. have the ability to respond to all based on their response (ie "tentative" responses - email them to update their status or "no response" request them to respond
- this would allow you to tailor their emails based on their responses and not a blanket email to all
Sarah Roberts commented
When viewing an accepted meeting in your calendar, add a line underneath "Organizer" for "All Participants" and list all the participants that have been invited to the meeting. This would be a nice quick glance instead of having to go into the Scheduling Assistant tab.
Nicole Walker commented
I can't believe they STILL Haven't done this. I 100% agree that this feature is needed and i get frustrated with every meeting I host that I can't sort by response.
EXACTLY! I need to be able to organize meeting participants in the tracking status alphabetically or by status (accepted, declined, or none). Currently, I copy the participants and paste into an excel document which is time consuming and immediately dated information.
N T commented
Summary of responses. Accepted = 7, Tentative = 2, Declined = 5, No Response = 3, Host = 1, Total including host = 18
As a previous commenter said:
Following latest UI changes, which put "Meeting", "Scheduling Assistant", "Tracking" etc in ribbon, when I open a meeting that I have been invited to, I have a field that shows the organizer name, but it does not show the other attendees.
This is extremely annoying and should be fixed. Not happy at all about this change.
Chris Schaedler commented
In the IOS-App i have an overview on how many invitees are accepting, denying and have not answered my invitation with totals.
I would need this feature as well in outlook 2016 app in the ribbon "Review"
Date: Participant assistant - sorting options (alphabetical) in the list of participants
Ana Pozos commented
in tracking tab we should be able to order or filter attendees by its response, so we clearly find accepted or declined answers. Copy to clipboard is good, but you need to open an excel sheet and it represents more time and clicks.
Organizer of invite should be able to check tracking status for invites with no response required
Hui Cheng commented
If a meeting invitee accept or decline a meeting invitation using the option "accept/decline do not send a response," the response will NOT show up on "Tracking." It would be useful and makes sense for them to show up on "Tracking."
Andrew Mackenzie commented
Really need to be able to sort and resize columns! This is simple UI usability, it is astounding that something so basic and commonplace is not possible