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Outlook for Windows (Desktop application)

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  1. Provide different GPO settings for the default account and added accounts

    We already have GPOs to enable caching in Outlook but these settings are valid for all accounts added. It would make sense to have distinct settings for the default account where I would e.g. cache items for 24 month but for all other accounts maybe only 3 to 12 months for performance reasons regarding OST files.

    7 votes
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    1 comment  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  2. Possibility to auto-archive a mail-thread within a mail distribution list

    A feature to select a mail-thread to be auto-archived automatically. This will not affect other mail-threads among the same users of the distribution list.
    Use case 1: Large DL is used for different topics with high volume of replies. Topics that are not of importance can be auto-archived to prevent cluttering of your inbox.
    Use case 2: Next to auto-archive function a thumbs up can be added. This way the DL knows if the topic is useful or not and is worthwhile to eloborate even more in a follow-up discussion.

    10 votes
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    0 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  3. Import contacts from iCloud

    Allow outlook to import contacts directly from i Cloud. It looks like it should work as there is the option that come up, Import to outlook but then you only get the first contact. I opened up the file with excel and can see the other contacts. with 1400 contacts doing them one at a time is a non starter. Also It would be great if you could finally embed directly i Cloud or Gmail accounts or calendar (as in Windows Mail or in the mail client "EM client")

    If you are not going to get this working then icloud…

    338 votes
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    51 comments  ·  People  ·  Flag idea as inappropriate…  ·  Admin →
  4. Please make it possible to synchronize Gmail contacts and calendar

    Please make it possible to synchronize Gmail contacts and calendar without 3rd party apps.
    Also, It should let you synchronize the google calendar and the contacts, but store it in the Gmail account not locally.

    1,778 votes
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    288 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  5. GPO Sync Slider settings

    The current settings in the GPOs allow only a fixed cache period, which is now in Outlook 2016 more granular, what is great. But it woulod be beneficial to have two GPO settings regarding this:
    1. The time frame of caching in month (existing)
    2. If the user can change this within the defined time frame
    So for example the GPO fixes 12 month caching, but with the second option, the user could lower to 6 month, but not beyond the 12 month.

    8 votes
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    1 comment  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  6. Ability to view attachments in the preview pane via windows explorer.

    When viewing saved emails from Outlook 2016 in windows explorer using the preview pane, the feature to see whether an email contains an attachment has been removed for Outlook 2013.

    I'd like to see this option added back.

    18 votes
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    7 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  7. Provide a feature to Import contacts from .vcf or vCard file as well as from other accounts in Microsoft Outlook 2016

    Please provide an option import and export individual as well as group contacts from VCard or .vcf file for efficient handling/management of Contacts in Microsoft Outlook 2016. An option to Import contacts from .vcf / vCard file as well as from other accounts in Microsoft Outlook 2016 would be an added benefit. To make the contacts management function more efficiently it needs an option to import multiple contacts at one time to a custom contact screen with specific user fields. Also ability include calendar and tasks on main contact screen with notes too.

    375 votes
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    56 comments  ·  People  ·  Flag idea as inappropriate…  ·  Admin →
  8. Allow Drag and Drop to Calendar

    Since the dawn of outlook 2003 we had the ability to drag an email over to the calendar including attachments and create a new event. With outlook 2016 that feature has disappeared.

    605 votes
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    121 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  9. Account Name in Navigation Pane does not preserve capitalization

    When you change the account name in the Account Properties dialog, the account name shown in Navigation Pane does not display capitalization and shows lower case. The spelling is correct but the capitalisation used is not reflected in the Navigation Pane.

    171 votes
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    33 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  10. Enable to show Global Address List in contacts pane

    OWA can show Address Lists of my organization under "Directory". It is better to find someone or some gruop across my contacts and my organization in a view. Please consider to integrate OWA feature and Outlook feature.

    201 votes
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    31 comments  ·  People  ·  Flag idea as inappropriate…  ·  Admin →
  11. Collect feedback about meetings and make suggestions based on this feedback

    Have the option to turn on a small questionnaire (a few questions using Likert scales) to get feedback about calendar appointments and tasks. Then use metadata about the meeting, who it was with/category/time/day/etc, and use this to make suggested meetings based on information gathered from emails or OneNote notes.

    11 votes
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    0 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  12. Integrate Delve with Outlook desktop and mobile applications

    For users that are on Office 365 for Business, having Delve insights added automatically to meetings would be great.

    11 votes
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    1 comment  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  13. Sync text messages with Outlook

    Please bring back the feature of setting up and sync SMS messages with Outlook. It would be nice to have Outlook be the hub of all communication.

    153 votes
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    48 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
  14. integrate Cortana with Outlook natively

    It would be great if Cortana were available to integrate in with Outlook directly. It could help detect tasks and suggest appointments based on emails. Also it would be great if it could suggest contacting specific contacts that haven't been contacted in a while. Also remind the users of an upcoming Outlook calendar event with voice reminders through Cortana. Provide an option to use “Cortana” for the Read Aloud feature in Office, especially when running supported PC(Windows 10 PCs).

    170 votes
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    36 comments  ·  Search  ·  Flag idea as inappropriate…  ·  Admin →
  15. High DPI support for inline images when creating and reading email

    While text is scaled properly when reading or writing email in Outlook, inline images are not. Inline images within a message sent from a PC with 100% display scaling will appear too small when viewed on a PC with 200% display scaling, such as on the Surface Book. Conversely, images within a message sent from a PC with 200% display scaling will appear huge when viewed on a PC with 100% display scaling. Also as users have 4k screen and when they “Open in new window” to open a secondary window, such as a calendar the new window opens as…

    68 votes
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    33 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  16. Solution for Synchronization Problem - Possibility for manual matching of IMAP folders

    The possibility to correct the matching of IMAP folders, like in Outlook 2007 should be added.

    That means it should be possible to change the settings for the folders were the Sent and Deleted items should be stored.

    This is a serious problem in the German Outlook version (17 votes in microsoft comunnity): Due to wrong matching the Synchronization does not work correct. E.g. Outlook stores the sent email in a folder named "Gesendete Elemente" (sent items) and the email provider expects "sent".

    See discussion:
    http://answers.microsoft.com/de-de/office/forum/office_2016-outlook/outlook-2016-synchronisiert-imap-ordner-fehlerhaft/91e9041b-00f0-4dae-9b92-c3cbf0655b02

    406 votes
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    46 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  17. Option to reduce the symbol of attachments

    Hide information about attachment size in message view and reduce size of the icon attachment, so that only one line is consumed (like in older versions of outlook). This could be incorporated in the minimal header feature.

    See discussion:
    http://answers.microsoft.com/de-de/office/forum/office_2016-outlook/outlook-2016-nachrichtenansicht/f2a98eb2-8917-48f1-8987-95f47d0c352a

    574 votes
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    164 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  18. Print PDF without downloading or opening

    Perhaps right clicking on a PDF file to print instead of downloading or opening. Would save a LOT of time.

    71 votes
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    8 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  19. Message Preview missing from search results

    When I type any text into the search box of my inbox, all Message Preview text disappears. Turning on Message Preview in the ribbon or changing the number of preview lines does nothing.

    I normally work with the preview pane turned off so I normally rely on Message Preview to help determine which is the correct message to open. With no Message Preview when searching, now I have to open each possible message. Slow!

    Please bring back the ability to show Message Preview in Search Results, at least if the Preview Pane is off!

    43 votes
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    7 comments  ·  Search  ·  Flag idea as inappropriate…  ·  Admin →
  20. Multiple select calendar items to change "show as" status

    You can't change the "show as" (busy/out of office) multiple agenda items at once in the calender. This is very usefull when you want to plan travel time for a meeting in an agenda and alter the show as status.

    33 votes
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    7 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
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Outlook for Windows (Desktop application)

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