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Outlook for Windows (Desktop application)

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  1. Color Code Events in Calendar

    Like in Google Calendar, you can color-code all of your events. Why not do it for Outlook as well? This would be a nice feature to have.

    57 votes

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    8 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  2. Out of Office

    The option for Out of Office for multiple dates should be available/ to set up an automatic Out of Office message if calendar dates are booked as Holiday. Most people have to book holiday early in the year and therefore already know their holiday dates. They do not, however, always remember to set Out of Office before they go.

    178 votes

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    9 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  3. One folder for unread emails from multiple email accounts on outlook.

    Basically have one inbox/folder for all unread email from multiple email accounts on outlook.

    54 votes

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    3 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  4. Enable an option to display declined meetings

    Enable an option to display declined meetings in teh calendar (in settings). Often initially one is not available for a meeting, but then due to changes of schedule might be able to join, but since that meeting is not displayed in calendar, simply forgets about that. I found that option very helpful in Google mail that we used up to now in the company.

    7,102 votes

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    475 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →

    Hello all,

    While this request is being reviewed for future consideration please try this workaround solution:

    • Click on the Deleted Items Folder
    • Click on View tab on the command bar
    • Choose “Change View – Manage View” command on the command bar
    • Click “New” in the right to create a new
    • Name the view “Calendar”
    • Pick the Day/Week/Month “type of view”
    • Click OK. Now you should get dialog that lets you customize the view.
    • Now click on Columns –
    Change the select available fields in bottom-left to All Appointments Fields
    Select the “Start” field on the left and Click Start → on the right.
    Select the “End” field on the left and Click End → on the right.
    Click OK
    • Click on Filter…
    Click on the “Advanced Tab”
    Click on the Field Drop Down – All Mails Field – “Message Class”
    You…

  5. When saving an email, allow saving to PDF

    When saving an email, allow saving to PDF

    41 votes

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    2 comments  ·  User Interface  ·  Flag idea as inappropriate…  ·  Admin →
  6. Clear Suggested Contacts because some of them are DEAD!

    When creating an email, typing an address in the "To" field brings up recent contacts and suggestions. The suggestions cannot be deleted, yet this is my personal info. These suggestions come from recent emails, but also from emails I sent 5-10 years ago. Literally, some of these contacts died a few years ago, but you still show them as "Suggested". Holy ****, this is my personal info, yet you won't let me delete it. This info is store in your cloud somewhere, which tells me you care nothing about people's privacy. I cannot clear "Suggested". Yet some of these people…

    30 votes

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    2 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  7. Undo Send (10 second delay before sending) like Office 365 version

    The online version of office 365 allows you to set a rule/setting that will allow you to undo a send for up to 10 seconds after hitting send. Please give that feature to the full version of Outlook.

    362 votes

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    9 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  8. Enhance the SEARCH options to include OPERATORS such as AND, OR, BEGINS, CONTAINS, NEAR, etc.

    Need the ability to use OPERATORS to help search. For example:

    SEARCH: golf AND tennis
    SEARCH: golf OR tennis
    SEARCH: (golf AND tennis) OR swimming
    SEARCH: BEGINS smith (finds smith, smithfield, smithers, etd)
    SEARCH: CONTAINS oil (finds oilcloth, uncoiled, tinfoils, panbroil, etc)
    SEARCH: aword NEAR/3 bword (finds all occurances where "aword" is within 5 words of "bwork"

    66 votes

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    0 comments  ·  Search  ·  Flag idea as inappropriate…  ·  Admin →
  9. Why did the Instant Search Bar dissapeared?

    Since the last update I can't find how to view the Instant Search again.
    Before it was on top of the folder email's list but now it's not, and I can't find a way to reactivate it.
    (I had to include it in my direct access in the window title bar)

    105 votes

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    37 comments  ·  Flag idea as inappropriate…  ·  Admin →
  10. Follow-up meeting button

    Create an option for quickly generating follow-up meetings that let a facilitator schedule a new meeting in the future with the same information as the old meeting. It could prompt for a location, time, and date update while retaining the previous meeting's content like an email thread.
    Thanks for considering!

    117 votes

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    2 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  11. The ability to have an email reminder for a calendar event

    Be able to set an email reminder for an event in your calendar

    267 votes

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    11 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  12. Can you please enable to view timezones of different individuals in scheduling assistant as well?

    I am unable to schedule meeting and check their calendar availability with respective to participants time zone.

    For instance, I have to schedule an appointment with other country. I can add timezones in my calendar but I can't see what is their time in scheduling assistant. It shows only my timezone details.

    24 votes

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    1 comment  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  13. Make a "Bcc" option on zoom invites

    Make a "Bcc" option on zoom invites

    32 votes

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    0 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  14. Better Meeting Update Options Before Hitting Send Update

    Ocassionally the meeting update prompt to send to only those impacted (recipients being removed or added) does not show up or prompt. This results in all attendees getting email blasts with updates to the meeting. I'd like to see better options to select who to send the update to before hitting the Send Update button and committing to whatever behavior Outlook takes.

    Note: The prior changes in this area were documented here for reference, https://support.microsoft.com/en-us/office/outlook-unexpectedly-stops-prompting-and-automatically-sends-meeting-updates-to-all-attendees-18506249-a20a-40c1-941d-95d9206b93ec.

    9 votes

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    0 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  15. Scheduled Automatic Replies

    Connect the Automatic Reply function to Calendar. Currently they are separate features. Users should be able to schedule automatic replies to occur during a scheduled time that aligns with calendar appointments. If I make a doctor's appointment 3 months in the future, or I schedule PTO in the future, I will block my schedule with an appointment and set the status to "Out of Office". I should have the option to schedule automatic email replies at the same time, so that when that day comes my schedule shows out of office and my automatic replies are enabled. Currently it has…

    42 votes

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    3 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  16. Please provide a function to allow for the unlinking of contacts

    Please provide a function to allow for the unlinking of contacts

    23 votes

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    1 comment  ·  Contacts  ·  Flag idea as inappropriate…  ·  Admin →
  17. Add a "notes" icon to tasks

    Tasks have a paperclip icon to indicate there is an attachment. It would be good to have a "notes" icon as well for tasks, so you can tell at a glance whether additional notes are sitting in the task instead of having to open up the task to see whether notes exist.

    22 votes

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    0 comments  ·  Tasks  ·  Flag idea as inappropriate…  ·  Admin →
  18. At least a second dot for current time

    In the calendar, I like the line going to the time and the large dot, but I keep looking at the previous day's meeting. Better would be a second large dot so that the current time/meeting is framed (maybe with an alpha blended line between them)

    46 votes

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    20 comments  ·  Flag idea as inappropriate…  ·  Admin →
  19. Schedule meetings in under 30 min increments (like 5, 10, 15...)

    Scheduling meetings outside of 30-minute increments is a pain. I would like the option to schedule meetings in 5-minute increments. Example. A drop down list of 5, 10, 15. 20, 25, 35... Then the meeting scheduling process would be to first add people, then pick the needed time and then move to figuring out when this time would fit in the group's schedule. Manually entering the time is not a smooth process and the defaults fight against manual entry.
    The primary driver for this is to save time as life does not land in 30 minute increments.. Now that we…

    20 votes

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    0 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  20. Show time of day bar in calendar on today's date

    With the latest calendar updates (late May / early June), the calendar now looks like the Teams calendar. There is a time bar with a dot, but they show up on the previous day. this should visually show up on today's date.

    32 votes

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    7 comments  ·  User Interface  ·  Flag idea as inappropriate…  ·  Admin →
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