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Outlook for Windows (Desktop application)

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  1. email address

    Always show the full email address of a sender in the view pane. This is a major security risk that the email address of a sender is hidden and requires several clicks to view. Default should always be to show the full sender email address.

    395 votes
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    18 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  2. Add a "Thank You" and "You're Welcome" buttons to emails - reduces email clutter

    Add "Thank You" and "You're Welcome" buttons in an email, so that when a recipient clicks on the buttons, the original sender gets a brief pop-up text message saying "Thank You", rather than getting yet another email in the inbox that just says "Thank You". And if the email has multiple recipients, then the "Thank You" pop-up text is only sent back to the original sender. This will reduce the volume of useless "Thank You" emails that end up cluttering our inboxes.

    85 votes
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    4 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  3. Adding Time Zones to Sent email

    With so many people working from home and in different time zones, it is tough to decipher exactly what time the sender of the email sent the email since there is no time zone stamped on the sent time of the email. For example, my colleague, Russ sent an email at 12:15 PM in response to another email sent by Rachel at 12:57 PM. Russ is in Denver while Rachel is in Seattle, however, the timestamps only show 12:15pm and 12:57pm. Can we add EST, MST, PST after the time stamps of the sent email? This will make the distributed…

    5 votes
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    1 comment  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  4. Adding virtual sticky-notes, and color-coding emails in various ways

    I'd love to paste virtual sticky notes on emails to remind myself of details not on the thread. Thanks.

    I'd love to color code the entire email in the email list, or at least have an easier way to create new colors and new categories.

    Finally, I'd also appreciate an easy way to color code my gazillion email folders. I swear I saw this on someone's computer one time - the folder titles were colors - but I haven't seen or figured it out since then.

    Thank you.

    Susan V.

    7 votes
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    0 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  5. Spam/Phishing report button/ feature

    This will allow users to quickly report malicious emails. This may work better for organizations to quickly remove these emails from employee inboxes. This can also be used as a training tool for cyber security awareness in terms of spotting malicious emails.

    6 votes
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    0 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  6. An option to bold or highlight selected mail folders

    Have the ability to bold or highlight, use different font colour on certain mail folders in Outlook. We have so many folders, it would be great be able to be quickly identify in the long list of folders certain ones - even just the main ones.

    11 votes
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    0 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  7. Drag and Drop emails as a PDF rather than MSG format

    Have the ability to drag an email as a PDF format in personal folders than having to do the printing feature to convert it to a PDF,.

    6 votes
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    0 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  8. a read all of the unread messages button

    its really annoying to have to click through all the mail.

    4 votes
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    0 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  9. Add ability to collapse/minimize Message Header in Reading Pane (our new Outlook 365 does not include)

    Please add ability to collapse/minimize Message Header in Reading Pane (our new Outlook 365 does not include the chevron)
    Thanks

    5 votes
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    1 comment  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  10. Expand Outlook to support showing DLP policy tips for more conditions

    Issue /Problem Description: As per the article https://docs.microsoft.com/en-us/microsoft-365/compliance/use-notifications-and-policy-tips?view=o365-worldwide#policy-tips-in-outlook-on-the-web-and-outlook-2013-and-later

    Currently, Outlook 2013 and later supports showing policy tips only for these conditions:

    Content contains
    Content is shared

    Need to expand Outlook to support showing policy tips for more conditions, like Attachment’s file extension is, Sender address contains words, etc

    8 votes
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    1 comment  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  11. Integration with Zoom, Google Meet or Microsoft Teams so that meeting links can be created directly while scheduling the meetings

    Integration with Zoom and Google Meet so that meeting links can be created directly while scheduling the meetings

    7 votes
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    3 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  12. Banner/icon for BCC'd recipient to know they were a BCC

    Add a small banner or icon on emails received by a BCC so the BCC'd recipient knows to be careful in replying or replying all since other recipients don't know the BCC'd recipient was included.

    7 votes
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    0 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  13. "Reply All" should tell you how many people you are sending the email to

    I understand there is already a feature that warns you if your email is being sent to a large group of people, but sometimes people will hit "Reply All" to a relatively small group of people, only intending it to actually go to one person. This could cause security/NDA violations or personal privacy breaches. Outlook should tell you exactly how many people will get your email once you hit "reply all"

    4 votes
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    0 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  14. Selecting multiple items to mark as read/unread or flagged/clear flag

    A one-click method to select all flagged emails and clear flags and selecting multiple or all unread messages to mark as read and vice versa

    6 votes
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    0 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  15. We need a way to select, delete, and move multiple folders

    We need a way to select, delete, and move multiple folders in outlook. There is apparently no way to do this without an Add in.

    4 votes
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    0 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  16. Provide an export or backup feature for signatures

    Provide an export or backup feature for signatures

    3 votes
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    1 comment  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  17. Rethink the direction Outlook is going

    The look and feel of Outlook as well as most of the other office applications is continuing to look worse and worse. It's becoming much more childish looking and less professional looking. Many of the sections take up way too much space on the screen. The most recent change to the top of a new message looks totally ridiculous. Why either boxes around To, CC and BCC and not around Subject for example?

    Users should also be able to adjust the space between items in the Folder Pane, there is way too much whitespace between items and you have to…

    166 votes
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    13 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  18. Print all attachments from email

    Ability to Print all attachments at once from an email

    44 votes
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    2 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  19. Common actions from email notification toats - Windows, Office 365

    Hi All,

    While getting an email, notification toast popup and we can close/ignore it (by clicking on -->) or to open the email (by clicking on the toast).

    I suggest to add the ability to define a set of "common actions" that can be controlled from the toast.
    In my suggestions I want to have the ability to Delete the mail (move to trash), but you can take it farther – e.g. Replay, Replay All, Forward, Mark as High importance, etc.
    Give the user to ability to define X predefined actions. It can be using button click or swipe (right,…

    4 votes
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  20. 1 vote
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Outlook for Windows (Desktop application)

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