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Outlook for Windows (Desktop application)

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  1. Ability to enter TimeZone when creating appointments

    Since we're working remotely with others across the states and across the world, it would be very helpful if, when we are creating an appointment and we enter the time, we could either enter the timezone (such as Eastern) or at least the geographical location (the time would be wherever they are such as Bangalore). This way when we want to create an appointment for someone in Australia, we can select a time for our attendee that would be appropriate (such as 9AM).
    Note, that you would also have to add a dialog that, if the user is is not…

    3 votes

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    1 comment  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  2. meeting timer

    It would be great for meeting attendees to view a countdown timer in both Outlook meeting invites regardless of whether or not the meetings are in Teams. Time is extremley precious these days. As well as At some point people are going to be back in conf. room meetings while some people are meeting from home.

    2 votes

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  3. Provide "Join and Dismiss" button in meeting reminder pane

    As a frequent meeting attendee, I would like the Outlook meeting reminder box to have an option that allows me to Join a meeting and Dismiss the reminder all in one action. Today, I have to take two separate actions (clicking on two separate buttons in the reminder pop-up).
    This would increase user efficiency on a high-frequency task across all users.

    8 votes

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  4. Color change between months in calendar

    Previously the calendar color would change slightly between each month making it easy to spot the the first day of the proceeding month or vice versa. Please bring this back.

    4 votes

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  5. Multiple tentative meetings

    it is common to receive multiple tentative meeting dates for a single meeting, with one of them only being eventually selected. It would be useful to be able to create a series of linked tentative meetings with a single subjects. Once the actual date is known, selecting this date would remove all the other tentative meetings from the agenda

    2 votes

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    1 comment  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  6. Accept hyperlinks and phone numbers for calendar meeting locations

    I have so many Zoom/Webex/Teams meetings now, it would be very handy if i could just copy a webpage address or phone number into a location for an online meeting. that would allow me to just click location and connect to the website.

    simple fix with big impacts in a COVID world

    4 votes

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  7. Ability to set calendar invite for working day

    It would be good if it was possible to create a recurring calendar invite and set the recurrence to say the first working day of the month, or so many working days into the month. Useful for when you get to the end of the month and have to generate reports etc for the month gone.

    3 votes

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  8. add exception rooms for serial meetings

    When we arrange a serial meeting and book a room for the serial meeting, the room is not always available. So we have to book the room individually or book the serial meeting individually. It will be good to add exception for a serial meetings.

    1 vote

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  9. Copy an existing meeting into a new meeting

    Allow the copying of an existing meeting into a new meeting that can be edited for content, attendees, time, etc., and then sent. This dramatically decreases the work effort of scheduling meetings and reduces friction between your users and the software.

    178 votes

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    16 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  10. Sign-In Sheet or Attendance - Be able to Export Invite List to Excel

    Many larger meetings require one to take attendance and would be great if there was a feature that you could use that allowed you to actually know who was in attendance, not just who RSVP'd.

    Being able to export invite list to excel so you can create a sign in sheet (maybe it partners with Word and use Sign-in Sheet Templates).

    Digitally check people in. And that way you have a digital record who came and also for future correspondence you could use the "Respond to Attendees" and you could choose the option "Only send to those that attended"

    One…

    2 votes

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  11. Show user profile icon on the Outlook client calendar

    In the previous Outlook client, we can view users image icons when adding them as attendees in the event creation window, but currently we are not able to see their icons. I would prefer viewing user icons on the event creation page like the previous version.

    2 votes

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  12. List View for Calendar

    See discussions here:
    https://answers.microsoft.com/en-us/msoffice/forum/all/outlook-list-view-in-office-2019/62c023a8-3377-4fd6-a609-5db49f31ccd5

    Basically, to repeat, it would be good to create a list view with individual events (even from a series) listed out. Often times, individual events in a series has specific info in each event, so canceling the entire series would lose that info. Having a list view to search, filter, and select events to cancel would be great. As mentioned, using the search feature only returns the entire series, but not individual events.

    5 votes

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  13. A box to check with calendar invites that let's internal users know it's able to be rescheduled

    A box one could check when creating a calendar invite that would allow you to note if it's able to be rescheduled.
    That way other internal users on my outlook (at my company) can know if it's easily rescheduled or not. For instance, if it were a 1:1, i would check the reschedule box to allow others to know that if they need to book something for a group and that's the only time that works, it's easily rescheduled. Whereas, if it were not, it would tell me it were an external/hard to reschedule meeting so avoid that time if…

    2 votes

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  14. Provide ability to "MOVE" recurring Birthday events from Regular Calendar to Birthday Calendar.

    Let us click and slide an event from one calendar to another calendar. For example, I noticed that we have a main calendar, holiday calendar, and a birthday calendar. I was not given the option to add all of the birthdays in a special "birthday calendar." They are all in the main calendar. Let us move them so we don't have to re-create each one.

    2 votes

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  15. Calendar Search function for all meetings with one person.

    Install a calendar search function so I can pull up all meetings with that person

    2 votes

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  16. Show the user calendar in Outlook client whose hidden from GAL in the cloud environment

    When using O365 Outlook we are not able to load the user calendar whose hidden from GAL. The hidden users’ calendar can be loaded and shown in Outlook client in the on-prem deployment, so I would like you to enable doing this in the O365 environment.

    3 votes

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  17. Start appointments and meetings delayed

    Since Januar 2019 we have the calendar options to end an appointment early. It would be nice to also delay the start time by e.g. 5 minutes.

    136 votes

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    11 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  18. Add tasks and meetings directly from calendar pending tasks side bar

    It will be great to be able to add tasks directly from the Outlook 365 side bar of pending tasks, when clicking on right mouse button, and have some options (add task, add meeting, etc).

    2 votes

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  19. Update Tracking Tab to Show Accept/Decline Response

    When someone clicks the option of "Accept - Do Not Send a Response," the Tracking tab of the organizer's invite should update to show that the attendee has Accepted the meeting. The Tracking tab should only show "None" (aka no response) if the attendee has not clicked any version of Accept/Tentative/Decline. Please change the Tracking feature to represent the attendee's correct response.

    3 votes

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  20. Auto Accept/Decline with customizable text option for Auto-Decline

    Provide a box to customize a polite text upon auto-decline. Defalult is: 'xyz has declined the meeting.'

    5 votes

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