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Outlook 2016 for Windows

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How can we improve your Desktop Outlook 2016 experience?

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  1. Allow to "Customize the Ribbon" with drag/drop to improve it.

    When the "Customize the Ribbon" dialog box is open, I should be able to click and drag on the buttons in the actual ribbon of the normal Outlook button to rearrange the buttons. The current Ribbon Customize interface is not very intuitive and many ribbon sections cannot be customized further. For example the "Respond" section, or "Delete" section have a specific group of buttons. I can change the location of the group, but I cannot add/remove buttons within the group.

    Also in the earlier builds of Outlook you can easily customize ribbon from the right-click context menu, and the ability…

    26 votes
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    3 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
  2. BRING BACK CATEGORIES OPTION to 365 Update

    After the recent 365 Update, it seems the Categories Option (with different colors) is not available for Calendar Events/meetings. Please bring it back!!!! Right away!!!

    9 votes
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    1 comment  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  3. Full Outlook Contact Access From Email

    I want to be able to access a full contact record in Outlook from an open Outlook email like you could before Outlook 2013. Ideally I could click on a persons name in an email and a full contact record would open. Instead, starting in Outlook 2013 and in Office 365, a small contact card without full contact management features opens. Some may want it to work the new way, but some may want it to work the old way so there should be a setting on what happens when you click on an email address on the to: or…

    443 votes
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    25 comments  ·  People  ·  Flag idea as inappropriate…  ·  Admin →
  4. fix the shared calendar button so that calendars can be shared

    Office 365 share calendar option only allows permissions changes. Reestablish the ability to actually share a calendar

    19 votes
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    3 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  5. Allow separate reminders for separate calendars

    I have 2 calendars - one shared and one personal - It would be nice if the reminders were also separated when displaying/popping up. I don't want my personal and my shared reminders to show in 1 screen.

    11 votes
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    1 comment  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  6. Provide an option of delete in the pop up window when an email is received in outlook 2016

    Why did you remove the delete option in the pop up window when an email is received?

    126 votes
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    9 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  7. The "Keyboard Shortcuts: Customize Button" in Outlook 2016

    Office programs allow users to customize keyboard shortcuts in the "Customize the Ribbon" dialog window. Why doesn't Outlook? The "Keyboard Shortcuts: Customize" button is missing.

    19 votes
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    9 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
  8. Allow a link to your scanner when adding an attachment

    allow a link to your scanner when adding an attachment so a document can be scanned and attached directly to a new email.

    8 votes
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    2 comments  ·  Tasks  ·  Flag idea as inappropriate…  ·  Admin →
  9. Allow resizing the Rules editor window.

    Allow resizing the Rules editor window.

    16 votes
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    3 comments  ·  Rules  ·  Flag idea as inappropriate…  ·  Admin →
  10. Block Senders Domain in Junk

    When getting lots of junk email with same domain name(with different email accounts) it would be great if we get an option to block senders domain. We can edit the blocked senders , but its again a tedious process and we may end up doing this daily. Adding a button on Junk so we can block the senders domain right away would be an easier way to tackle this menace.

    446 votes
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    40 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  11. Please bring back the classic theme and more colors in Outlook 2016

    Please bring back the classic themes for Office 2016 like we had in Outlook 2003 and 2007. I

    I use the classic theme in Windows 7 and I would prefer to use that, than the current 4 themes currently provided in Office 2016.

    Why do I want this feature to come back? The classic theme is much easier on my eyes than the themes offered currently in Office 2016.

    Also, you must have more options to add color in outlook! I loved the dashboard of office 2007 and just upgraded to 2016 and it seems so sterile!

    Thanks,
    Chris

    74 votes
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    20 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
  12. Provide a feature or option to allow rules to be searched in Microsoft Outlook 2016

    There are many users that have many rules activated on their Outlook accounts. In the Desktop client, you cannot easily search these rules to find ones you know to be out of date, etc. I spend far too much time sifting thru my rules to find the one I need to update, disable, or delete.

    20 votes
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    5 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  13. If you unintentionally move an email into the wrong folder

    If you unintentionally move an email into the wrong folder, there should be an undo button to undo last move

    341 votes
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    12 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  14. Auto populate upcoming OoO from calendar to signature

    It would be great to have option (checkbox as an example) that allows to automatically add line with "Upcoming OoO : %dates%" text to the signature.
    Feature should take your calendar "all day" upcoming events (either showed as OoO or busy event) and add them to your signature for populated by user (default 2 weeks), either period of time or 3 upcoming days. End result like "Upcoming OoO 08.03.19-15.03.29"

    Alternative could be feature to add different variables to the signature, so users can configure it themselves.

    7 votes
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    0 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  15. Allow to create a follow up meeting from an existing meeting. This is a very basic necessity that surprises me it is not available.

    After a meeting, there should be an option to simply create a new date and time using the same information from the previou meeting (participants, room, information, etc.)

    11 votes
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    0 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  16. Add a "search" box to the email MOVE feature on the desktop version of Outlook (like there is on the online version).

    Add a "search" box to the email MOVE feature on the desktop version of Outlook (like there is on the online version). This feature is a huge time saver.

    22 votes
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    2 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  17. Allow business cards to be scanned into Outlook Contacts using a smartphone's camera.

    Allow business cards to be scanned into Outlook Contacts using a smartphone's camera. If it is possible to use a phone camera to take a shot of a business card, and then for OCR to transfer the contact information into the relevant field's of Outlook's contact cards.

    32 votes
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    2 comments  ·  People  ·  Flag idea as inappropriate…  ·  Admin →
  18. Retire the Telex or Pager fields - update to add Personal and Business Mobile

    I can't imagine there are many people or businesses that still use Telex or Pagers. However, increasingly these days many people have Business and Personal mobile phones. Would it make sense to add these categories to the Phone numbers field in Outlook?

    6 votes
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    0 comments  ·  Contacts  ·  Flag idea as inappropriate…  ·  Admin →
  19. When viewing calendars in Overlay Mode, show entries that are the same on multiple calendars as one entry instead of side-by-side

    When viewing calendars in Overlay mode, all entries are slways shown side-by-side. This is not optimal for entries that are the same in multiple calendars because the same Information is displayed multiple times and is truncated.

    Example 1: I have two accounts, one from my employer and one from our client. I need to maintain both calendars, so on all appointments I'm invited with both accounts.

    Example 2: I need to coordinate meetings with other people. Many meetings are with these people anyway. With five or ten meetings displayed side-by-side I can't see any detailed Information about these meetings and…

    5 votes
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    1 comment  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  20. Email Recipient Reminder

    Like to see a Email Recipient Reminder, something that will pop-up on a person's screen to say, have you attended to this email?
    It needs to be a function that when sending to someone they receive a pop-up message to say, "Would you like us to remind you to action this email?". The sender would have to firstly elect to use this option.

    4 votes
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    2 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
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Outlook 2016 for Windows

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