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Outlook 2016 for Windows

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How can we improve your Desktop Outlook 2016 experience?

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  1. Add Ability to insert Check boxes within a Task in Microsoft Outlook 2016

    Currently, we can only insert bullets into Tasks. It would be helpful to be able to create checklists. Linking to OneNote is an immediate work-around.

    92 votes
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      4 comments  ·  Tasks  ·  Flag idea as inappropriate…  ·  Admin →
    • Allow you to change the background color of appointments in the calendar

      Allow you to change the background color of each appointment in the calendar (allow multiple colors on the same calendar)

      21 votes
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        4 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
      • Bring back Advanced Find to Outlook Search Tools

        Starting with July-August updates Advanced Find option has been removed from Search Tools in Outlook 2016.

        498 votes
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          150 comments  ·  Search  ·  Flag idea as inappropriate…  ·  Admin →
        • Add voting buttons in meeting request in Outlook 2016.

          Add voting buttons in meeting request in Outlook 2016. It is very handy to have a voting button so the meeting organizer can receive responses for the votes along with accept/decline!

          25 votes
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            4 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
          • Full Outlook Contact Access From Email

            I want to be able to access a full contact record in Outlook from an open Outlook email like you could before Outlook 2013. Ideally I could click on a persons name in an email and a full contact record would open. Instead, starting in Outlook 2013 and in Office 365, a small contact card without full contact management features opens. Some may want it to work the new way, but some may want it to work the old way so there should be a setting on what happens when you click on an email address on the to: or…

            441 votes
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              25 comments  ·  People  ·  Flag idea as inappropriate…  ·  Admin →
            • fix the shared calendar button so that calendars can be shared

              Office 365 share calendar option only allows permissions changes. Reestablish the ability to actually share a calendar

              19 votes
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                3 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
              • Bring back sorting for All/Unread/Mentions and Arrange By quick sorting by Date, Size, etc.

                In the latest update the view change to consolidate to a singular "All" dropdown that allows you to choose between the former All, Unread, Mentions and then to easily Sort with Arrange By. For many users the expanded view is preferred and more easily accessible. If that could be made a view option, or a toggle feature I think that would be a functionality improvement

                Note from the Outlook Team: We have posted a Known Issue about this change with some explanation and possible solutions, https://support.office.com/en-us/article/All-Mail-and-Unread-Mail-tab-options-no-longer-show-in-Outlook-ecdfda13-bdc1-42e2-a77b-c18f6f291fe1?ui=en-US&rs=en-US&ad=US.

                1,045 votes
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                  391 comments  ·  Flag idea as inappropriate…  ·  Admin →

                  Update from the Outlook team: We’ve brought back the All and Unread filters for the inbox folder, as well as made enhancements to the sorts and filters menu. As a note, Focused and Other pivots will take priority over All and Unread when opted in to Focused Inbox.

                  These changes should be available for all users with Version 1802 (Build 9001.2138) and above.

                  Cheers,
                  The Outlook Team

                • The ability to bounce emails

                  Combat spam by bouncing emails back to a sender making them think your email address is not valid. I used to do this all the time when using an older email client on Windows XP. I started when I was getting over 100 spam emails a day, and managed to reduce this to 2 a week

                  21 votes
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                    0 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
                  • Please give us back the opportunity to categorize meetings with different colours

                    Please give us back the opportunity to categorize meetings with different colours

                    6 votes
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                      3 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
                    • Allow to change colour for inline comments only

                      Now user is enabled only to change the text style for replys in MS Outlook, but not only for inline comments. It would be a wonderful option to choose a separate style for replays and for inline comments as I would like to keep a standard style for general replays and choose a different coloured text for inline comments (to be separated in the previous e-mail).

                      16 votes
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                        1 comment  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
                      • Convert tasks to appointment easily

                        Microsoft should make it easy to convert a task to an appointment to make it easy to schedule a time period on a calendar for task implementation.

                        It will be nice to look through your tasks and then schedule your day based on those tasks and have them nicely shown on your calendar.

                        17 votes
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                          1 comment  ·  Tasks  ·  Flag idea as inappropriate…  ·  Admin →
                        • Provide an option of delete in the pop up window when an email is received in outlook 2016

                          Why did you remove the delete option in the pop up window when an email is received?

                          120 votes
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                            8 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
                          • Add a "search" box to the email MOVE feature on the desktop version of Outlook (like there is on the online version).

                            Add a "search" box to the email MOVE feature on the desktop version of Outlook (like there is on the online version). This feature is a huge time saver.

                            22 votes
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                              2 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
                            • If you unintentionally move an email into the wrong folder

                              If you unintentionally move an email into the wrong folder, there should be an undo button to undo last move

                              331 votes
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                                12 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
                              • Block Senders Domain in Junk

                                When getting lots of junk email with same domain name(with different email accounts) it would be great if we get an option to block senders domain. We can edit the blocked senders , but its again a tedious process and we may end up doing this daily. Adding a button on Junk so we can block the senders domain right away would be an easier way to tackle this menace.

                                425 votes
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                                  35 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
                                • Provide an option to insert an image or embed in the body of message in outlook 2016

                                  Provide an option to insert an image or embed in the body of message in outlook 2016 or to allow embedding an image from attachment; Attached image as inserted image in document flow.

                                  120 votes
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                                    14 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
                                  • Mailtips on all Outlook clients: when a mailtip about external recipient is shown, the external recipients should be highlighted

                                    Mailtips on all Outlook clients: when a mailtip about external recipient is shown, the external recipients should be highlighted in to/cc/bcc fields to make external recipients to stand out.
                                    This should apply to at least Outlook for Windows and in web client version as well.

                                    6 votes
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                                      2 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
                                    • Please bring back the classic theme and more colors in Outlook 2016

                                      Please bring back the classic themes for Office 2016 like we had in Outlook 2003 and 2007. I

                                      I use the classic theme in Windows 7 and I would prefer to use that, than the current 4 themes currently provided in Office 2016.

                                      Why do I want this feature to come back? The classic theme is much easier on my eyes than the themes offered currently in Office 2016.

                                      Also, you must have more options to add color in outlook! I loved the dashboard of office 2007 and just upgraded to 2016 and it seems so sterile!

                                      Thanks,
                                      Chris

                                      66 votes
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                                        19 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
                                      • Allow to "Customize the Ribbon" with drag/drop to improve it.

                                        When the "Customize the Ribbon" dialog box is open, I should be able to click and drag on the buttons in the actual ribbon of the normal Outlook button to rearrange the buttons. The current Ribbon Customize interface is not very intuitive and many ribbon sections cannot be customized further. For example the "Respond" section, or "Delete" section have a specific group of buttons. I can change the location of the group, but I cannot add/remove buttons within the group.

                                        Also in the earlier builds of Outlook you can easily customize ribbon from the right-click context menu, and the ability…

                                        22 votes
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                                          2 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
                                        • Spell check in automatic replies

                                          Please include spell checking function when authoring your automatic replies (out of office). There is currently no spell check running there.

                                          9 votes
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                                            0 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
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                                          Outlook 2016 for Windows

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