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Outlook 2016 for Windows

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How can we improve your Desktop Outlook 2016 experience?

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  1. Decline but not participating

    Today we can only chose from "Accept", "Tentative" or "Decline" when somebody propses or invites to a meeting. A lot of times you need to know about the meeting and get the meeting notes but not participate, for ex. for exacuative people, people in a high leadership role etc. My suggestion is that we have a "Decline not participating" option so that we still have the meeting in or calenders, get the meeting notes, updates for next meeting etc.

    22 votes
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      1 comment  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
    • Bring back Advanced Find to Outlook Search Tools

      Starting with July-August updates Advanced Find option has been removed from Search Tools in Outlook 2016.

      483 votes
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        149 comments  ·  Search  ·  Flag idea as inappropriate…  ·  Admin →
      • Introduce a contact manager in Outlook 2016

        There should be a contact manager in Outlook.

        Features to include...

        1. Detect duplicate addresses
        2. Graphically display a contact and where it's data come from
        3. Consolidate contacts
        4. Full drag&dropp support of EVERYTHING even when multi selecting
        5. Be aware of all my devices and which contacts those devices have
        6. Be aware of all sources for contacts from any system, application, program, server from Microsoft (example: Skype, Skype for business, AD, Exchange, Windows, Outlook, SharePoint, One Drive, Personal Address Book-PAB in outlook, Dynamics and so on)
        7. Possibility to set the owner/authority on a field by field…

        51 votes
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          3 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
        • Check availability for individual instances of a recurring meeting to make (re)scheduling easier

          When scheduling a recurring meeting, I'd like a way to quickly jump to the next 'scheduled' date/time to see if people are generally open. For example, I have a recurring monthly meeting that I am looking to reschedule. When I open the series and have the scheduling assistant view active, I can see everyone's calendar. After I change the time under the recurring meeting option, I would like to scan ahead to see how that fits with everyone's schedule. Instead, I have to scroll through each day until I get to the next month's day. Would like an option to…

          42 votes
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            1 comment  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
          • Bring back sorting for All/Unread/Mentions and Arrange By quick sorting by Date, Size, etc.

            In the latest update the view change to consolidate to a singular "All" dropdown that allows you to choose between the former All, Unread, Mentions and then to easily Sort with Arrange By. For many users the expanded view is preferred and more easily accessible. If that could be made a view option, or a toggle feature I think that would be a functionality improvement

            Note from the Outlook Team: We have posted a Known Issue about this change with some explanation and possible solutions, https://support.office.com/en-us/article/All-Mail-and-Unread-Mail-tab-options-no-longer-show-in-Outlook-ecdfda13-bdc1-42e2-a77b-c18f6f291fe1?ui=en-US&rs=en-US&ad=US.

            1,029 votes
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              390 comments  ·  Flag idea as inappropriate…  ·  Admin →

              Update from the Outlook team: We’ve brought back the All and Unread filters for the inbox folder, as well as made enhancements to the sorts and filters menu. As a note, Focused and Other pivots will take priority over All and Unread when opted in to Focused Inbox.

              These changes should be available for all users with Version 1802 (Build 9001.2138) and above.

              Cheers,
              The Outlook Team

            • Full Outlook Contact Access From Email

              I want to be able to access a full contact record in Outlook from an open Outlook email like you could before Outlook 2013. Ideally I could click on a persons name in an email and a full contact record would open. Instead, starting in Outlook 2013 and in Office 365, a small contact card without full contact management features opens. Some may want it to work the new way, but some may want it to work the old way so there should be a setting on what happens when you click on an email address on the to: or…

              423 votes
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                23 comments  ·  People  ·  Flag idea as inappropriate…  ·  Admin →
              • Family Calendars cannot be updated from Outlook Desktop

                Using Outlook 2016 for Windows, I cannot add or update events to my Outlook.com family calendar.

                99 votes
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                  14 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →

                  The Outlook team is working on this update. We will add support for adding and updating events on family calendars as part of an overall improvement to shared calendars in Outlook.

                  We will post a subsequent status update when the shared calendar improvements are available for you to use in Outlook. Our current ETA is to begin releasing to subscription customers who are using Outlook 2016 this summer (July 2018).

                • Add Ability to insert Check boxes within a Task in Microsoft Outlook 2016

                  Currently, we can only insert bullets into Tasks. It would be helpful to be able to create checklists. Linking to OneNote is an immediate work-around.

                  79 votes
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                    1 comment  ·  Tasks  ·  Flag idea as inappropriate…  ·  Admin →
                  • 20 votes
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                      2 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
                    • change folders color - change table rows color

                      I'd like to identify the folders by color and do the same for incoming mail in table view. Also would be great to change rows color in table view.

                      38 votes
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                        1 comment  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
                      • Block Senders Domain in Junk

                        When getting lots of junk email with same domain name(with different email accounts) it would be great if we get an option to block senders domain. We can edit the blocked senders , but its again a tedious process and we may end up doing this daily. Adding a button on Junk so we can block the senders domain right away would be an easier way to tackle this menace.

                        393 votes
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                          31 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
                        • Bug: search box doesn't search for what I type

                          Bug: When I begin typing a search term in the "Search Current Mailbox" input box, a dropdown box appears listing recent searches. Whatever, I don't intend to click on any of those. I finish typing my search term and hit "Enter" - outlook does not search for what I typed. Instead, it searched for the term in the dropdown that happened to be under the cursor of my untouched mouse.

                          92 votes
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                            19 comments  ·  Search  ·  Flag idea as inappropriate…  ·  Admin →
                          • Allow to change colour for inline comments only

                            Now user is enabled only to change the text style for replys in MS Outlook, but not only for inline comments. It would be a wonderful option to choose a separate style for replays and for inline comments as I would like to keep a standard style for general replays and choose a different coloured text for inline comments (to be separated in the previous e-mail).

                            12 votes
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                              0 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
                            • Allow to "Customize the Ribbon" with drag/drop to improve it.

                              When the "Customize the Ribbon" dialog box is open, I should be able to click and drag on the buttons in the actual ribbon of the normal Outlook button to rearrange the buttons. The current Ribbon Customize interface is not very intuitive and many ribbon sections cannot be customized further. For example the "Respond" section, or "Delete" section have a specific group of buttons. I can change the location of the group, but I cannot add/remove buttons within the group.

                              Also in the earlier builds of Outlook you can easily customize ribbon from the right-click context menu, and the ability…

                              17 votes
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                                2 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
                              • Add a "search" box to the email MOVE feature on the desktop version of Outlook (like there is on the online version).

                                Add a "search" box to the email MOVE feature on the desktop version of Outlook (like there is on the online version). This feature is a huge time saver.

                                16 votes
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                                  1 comment  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
                                • Please bring back the classic theme and more colors in Outlook 2016

                                  Please bring back the classic themes for Office 2016 like we had in Outlook 2003 and 2007. I

                                  I use the classic theme in Windows 7 and I would prefer to use that, than the current 4 themes currently provided in Office 2016.

                                  Why do I want this feature to come back? The classic theme is much easier on my eyes than the themes offered currently in Office 2016.

                                  Also, you must have more options to add color in outlook! I loved the dashboard of office 2007 and just upgraded to 2016 and it seems so sterile!

                                  Thanks,
                                  Chris

                                  48 votes
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                                    15 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
                                  • Allow you to change the background color of appointments in the calendar

                                    Allow you to change the background color of each appointment in the calendar (allow multiple colors on the same calendar)

                                    11 votes
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                                      3 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
                                    • Disable/Remove "Outlook found new events" & "Outlook found a new event" features

                                      Remove "Outlook found new events" in Outlook 365 and "Outlook found a new event" in Outlook mail. It is a useless feature. It is forced into outlook Email and a waste of space. All events such as Amazon receipts/orders/shipping notices already indicate everything needed that is repeated again on the useless "Outlook found new events."

                                      351 votes
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                                        189 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
                                      • Bring back Save but don't send update in Outlook.

                                        There used to be three options when you made a change to an Outlook meeting.

                                        For years I've been able to save without sending an update when the only change is in the notes section of the meeting. I'd like this feature brought back, please.

                                        30 votes
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                                          14 comments  ·  Flag idea as inappropriate…  ·  Admin →
                                        • Provide an option to set the Reminder pop-up to appear on top in Microsoft Outlook 2016

                                          Provide an option to set the Reminder pop-up to appear on top in Microsoft Outlook 2016 to avoid missing any task or meeting.

                                          1,123 votes
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                                            431 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →

                                            This new option is now available for Office 365 Home, Office 365 Personal, Office 365 Business, and Office 365 ProPlus customers on Monthly Channel (Version 1803 or newer). For subscription customers on one of the Semi-Annual Channels, this option will become available after upgrading to Version 1808.

                                            From Outlook, you can turn this on using File > Options > Advanced. Look for the “Reminders” section and check the box next to “Show reminders on top of other windows”.

                                            More information on which version of Outlook you are running here: https://support.office.com/article/what-office-365-business-product-or-license-do-i-have-f8ab5e25-bf3f-4a47-b264-174b1ee925fd

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