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Outlook 2016 for Windows

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How can we improve your Desktop Outlook 2016 experience?

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  1. Temporary signatures

    Add the option to include a temporary signature. Users could use this function to advertise a certain event for example. At the moment this is tricky, because you can forget to remove it and keep advertising a past event.

    5 votes
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      1 comment  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
    • Inbox Properties : number of unread items vs. total number of items for Exchange Mailboxes ONLY (not IMAP ones)

      There is currently (and for quite a while now) a BUG for e.g. Inbox Properties / General / "Show number of unread items" vs. "Show total number of items" for EXCHANGE mailboxes ONLY (not IMAP or POP)

      CONTEXT:
      - I have 5 mailboxes: 3 of them are "EXCHANGE" mailboxes. 2 of them are IMAP.
      - Out of the 3 EXCHANGE mailboxes, the first one is corresponding to my main account (an Hotmail account, the one I am logged-in), the 2nd one is a client/customer one, provided to me, and it has its own Exchange Server. The 3rd one, is an…

      5 votes
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        1 comment  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
      • Privacy and screen sharing

        Outlook should be able to tell when desktop sharing is on in Skype, S4B and Teams (and maybe by other modalities but at least the MS ones). It should not allow the subject lines of mails to be shown, or maybe all mailbox views just get greyed out (in the manner they do when RMS is on a file, for example, that is pulled to a shared desktop). The subject lines of inbox are likely not appropriate for sharing with an audience and it is too easy to forget sharing is on when in Desktop sharing mode.

        2 votes
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          0 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
        • Bad error after reopening message

          Outlook makes a bad error: When I reopen a message from the outgoing order, the sender address changes automatically to the default sender account.

          2 votes
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            0 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
          • Display the folder size in MegaBytes instead of KiloBytes in Microsoft Outlook 2016

            Display the folder size in megabytes instead of kilobytes in Microsoft Outlook 2016.

            6 votes
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              1 comment  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
            • Provide a feature to add an internal subject matter to track emails with relevance not stated in subject line in Microsoft Outlook 2016

              For example, I am an accountant. Many of our clients are large families and we communicate with their financial advisor only. We receive email updates throughout the year related to multiple family members. The subject line the advisor chooses may be the family's last name but the subject matter within the email may be multiple things such as estimated taxes and changes to payments, letters from governmental agencies, new addresses, purchases and sales, etc. The problem I have is by the time we are ready to prepare a tax return in October we may have 15 emails out of 150…

              4 votes
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                0 comments  ·  Search  ·  Flag idea as inappropriate…  ·  Admin →
              • Join online meetings from the docked peek view

                I have docked the calendar peek at the right of my email view in Outlook 2016. It would be great if I could join online meetings by right-clicking on them in that view.

                4 votes
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                  0 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
                • Quarantine email

                  Add select boxes to the Quarantine email, so a user can select multiple emails to "Release to Inbox" or "Report as Not Junk" at the same time and not one-by-one with a long delay as it launches and send you to a confirmation window in your browser over and over again for each email you want to take action on.

                  6 votes
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                    1 comment  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
                  • Provide an option or a button to pull more messages down when working in Cached mode in Microsoft Outlook 2016

                    When working in Cached Mode and your folder says "Only displaying messages newer than x months", how about a button to force Outlook to download more instead of having to go into the Account Settings to make a change that affects more than the one folder you're looking in.

                    10 votes
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                      4 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
                    • Provide an option or a feature to insert a live photo in Microsoft Outlook 2016

                      Provide an option or a feature to insert a live photo in Microsoft Outlook 2016 to make emails more personalized

                      10 votes
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                        3 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
                      • Autocomplete email addresses - longevity

                        When keying in a known email address, the Autocomplete list shows up and as soon as the intended recipient is seen, it is clicked on and entered in the address bar. All very helpful and works fine. However, after an unknown period of days, these email addresses automatically dissapear and this is doubtless done to keep the files clear. However, we are a business with several hundered email contacts at any one time but some are only accessed once or twice a year. These addresses keep dissapearing from the look up table and means we have to resort to other…

                        17 votes
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                          6 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
                        • Disabled COM Add-ins window resizeable

                          The "Disabled COM Add-ins" window is not resizeable in Outlook 2013, making some text truncated, and the user must use the horizontal scroll bar to see all the content. This is clumsy.

                          4 votes
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                            0 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
                          • Allow non-blank default task Start Date

                            By default, new tasks have no Start Date or Due Date set (unless created via "Click here to add a new Task" - which I don't use). I would like to have the option of deciding what my default Start Date is, even if I use Ctrl+N or Ctrl+Shift+K. Just like the "Click here to add a new Task" Start Date defaults to whatever the "Set Quick Click flag" value is, please do the same for other ways of creating new tasks, or at least make it an option.

                            2 votes
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                              0 comments  ·  Tasks  ·  Flag idea as inappropriate…  ·  Admin →
                            • Autocomplete for attendees in outlook appointment

                              When entering an attendee in the scheduling assistant for an oulook appointment, display history of previously entered attendees so they can be selected without having to type it in again...similar to autocomplete in a browser. eg, if entering an email address, display history of previously entered email addresses as you are typing. also display matching outlook contacts for selection/autocomplete as typing.

                              6 votes
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                                1 comment  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
                              • Base font default template for Outlook 365 version 1708 build 8431.2079 dox matrix print

                                At some point went from a 'rich' look like this page to 1980's 'dot matrix' look and I hate it. The support person could not change the font default for email account/file folders and messages. The only font change is for Inbox display. This also extends into MS Word, MS Access and Edge pages. Reference case #1400374270 10/5/17.

                                Support indicated the 365 product design engineers are the ones that select the base, unchangeable fonts, and that is what we customers have to live with.

                                Most of what I see looks like a knock-off version that is poor quality.

                                3 votes
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                                  0 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
                                • attachment security

                                  Please stop resetting the security for opening attachments in Outlook with EVERY update. I intentionally trust and allow Excel, Word, PDF documents to be opened without having to OK the pop up notification. But after every update -- usually once each week or two -- this "security" setting is turned back on -- and I have to go through the steps to allow these files again.

                                  9 votes
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                                    3 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
                                  • Lizenz

                                    Guten Abend
                                    heute Abend hat mich ein Microsoft-Mitarbeiter angerufen und über eine Stunde, nur Englisch, bequatscht.
                                    Sein Name: Joe ...son Telefonnummer: 001 1 1084 5530 0354 8824
                                    Er behauptete, dass meine Lizenz nicht mehr aktive sei und bot mir für CHF 5,-- einen lenslanger Update an.
                                    Stimmt seine Aussage?
                                    Grüsse Urs Gardi.l

                                    1 vote
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                                      0 comments  ·  Flag idea as inappropriate…  ·  Admin →
                                    • Setting up recurring meetings on a surface hub when the time slot is already blocked for one week.

                                      In the given scenario:
                                      When trying to set up a daily meeting on 3 Surface hubs that are in different offices.
                                      The recurring meeting is set for every day.

                                      Setting this up works fine for 2 of the surface hub and we receive an email from each surface hubs confirming that the meeting was accepted. However, for the one surface hub, we get the following email reply:

                                      "Declined All: Daily Meeting"

                                      "Your meeting request was declined because there are conflicts.
                                      Time of Conflicting Meeting
                                      Monday, September 11, 2017
                                      [... and other dates in the same week]"

                                      The message is basically…

                                      8 votes
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                                        1 comment  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
                                      • 1 vote
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                                          0 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
                                        • "Low bandwidth" mode

                                          Create a mode for situations where you have low bandwidth (in-flight and public Wi-Fi, for example) so the application doesn't become unresponsive by trying to sync shared calendars, index searches etc.

                                          10 votes
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                                            2 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
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                                          Outlook 2016 for Windows

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