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Outlook 2016 for Windows

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How can we improve your Desktop Outlook 2016 experience?

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  1. When viewing calendars in Overlay Mode, show entries that are the same on multiple calendars as one entry instead of side-by-side

    When viewing calendars in Overlay mode, all entries are slways shown side-by-side. This is not optimal for entries that are the same in multiple calendars because the same Information is displayed multiple times and is truncated.

    Example 1: I have two accounts, one from my employer and one from our client. I need to maintain both calendars, so on all appointments I'm invited with both accounts.

    Example 2: I need to coordinate meetings with other people. Many meetings are with these people anyway. With five or ten meetings displayed side-by-side I can't see any detailed Information about these meetings and…

    5 votes
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    1 comment  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  2. Email Recipient Reminder

    Like to see a Email Recipient Reminder, something that will pop-up on a person's screen to say, have you attended to this email?
    It needs to be a function that when sending to someone they receive a pop-up message to say, "Would you like us to remind you to action this email?". The sender would have to firstly elect to use this option.

    4 votes
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    2 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  3. Provide an option to insert an image or embed in the body of message in outlook 2016

    Provide an option to insert an image or embed in the body of message in outlook 2016 or to allow embedding an image from attachment; Attached image as inserted image in document flow.

    126 votes
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    14 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  4. Make categories searchable

    I use Outlook, for both mail, calendar and contacts, often the category labels to bring order. However these are not searchable. It's a powerful feature especially if you use it when searching. It would be nice if there is a box where you can search the category * * * * quickly by typing a few letters, especially if you use many categories.

    16 votes
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    3 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  5. Chat Option in Outlook Mail

    Add a chat option in Outlook ( Like Whatsapp where we can share pictures ,images , PDF) and it will be super helpful . .

    29 votes
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    13 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  6. Sorting and Coloring

    To show that new messages were delivered to the filtered sub folders. Also to be able to color folders in order to distinguish visually.

    8 votes
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    1 comment  ·  Rules  ·  Flag idea as inappropriate…  ·  Admin →
  7. Provide feature to add recurring meetings with manual multiple dates selection

    It's very tedious to book the time slots in blocks of six months when the meetings aren't set in any pattern like once every week, monthly etc. I need to create separate calendar entries in such cases. Please provide a feature where I choose multiple dates as per my convenience on calendar and simply add them to a list. Lotus Notes offers a similar feature.

    13 votes
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    3 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  8. Instant Messaging on Outlook

    Instant Messaging Chat should be added rather than having to waste time on a short email that could have easily taken 10secs to respond but really, takes like 2mins

    23 votes
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    3 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  9. Bug: search box doesn't search for what I type

    Bug: When I begin typing a search term in the "Search Current Mailbox" input box, a dropdown box appears listing recent searches. Whatever, I don't intend to click on any of those. I finish typing my search term and hit "Enter" - outlook does not search for what I typed. Instead, it searched for the term in the dropdown that happened to be under the cursor of my untouched mouse.

    104 votes
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    21 comments  ·  Search  ·  Flag idea as inappropriate…  ·  Admin →
  10. Provide an option to schedule Out of Office replies for multiple holidays / events in advance

    Currently I can only schedule my out of office for one occasion. Allow an option to pre-schedule multiple occasions. For example On July 3rd, when I set it up for 4th of July, allow me to schedule it for the Labor Day, Columbus Day, Thanks Giving, Christmas, etc. That way I can set them up when I am not very busy. Also, provide an option to activate / deactivate them. We have 10 or so holidays, so allow a few more and provide 15+ schedule alternatives. Note: I think the common holidays should be default for everybody.

    270 votes
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    12 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
  11. Copy an existing meeting into a new meeting

    Allow the copying of an existing meeting into a new meeting that can be edited for content, attendees, time, etc., and then sent. This dramatically decreases the work effort of scheduling meetings and reduces friction between your users and the software.

    5 votes
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    1 comment  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  12. 4 votes
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    2 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  13. One Click Macro for Contact Search in Outlook 2016

    I would like a macro on my desktop that I could click and it would open my contacts for a quick name search. I had this years ago but MS changed outlook so it no longer worked.

    13 votes
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    1 comment  ·  Contacts  ·  Flag idea as inappropriate…  ·  Admin →
  14. Allow changing of IMAP email address

    Before updating Outlook, was I able to easily change the email address for an IMAP account. With the latest update, the ability to change the email address on the account was removed and replaced with a static label. Please bring back the ability to change the email address, I use it frequently!

    24 votes
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    6 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
  15. I'd love to be able to add notes for myself to emails when I file them. Something that would not forward if I reply later.

    Something like sticky note that you could attach to an email, but would not forward with the email when you reply. (for user's eyes only).

    Would be especially helpful if I could attach relevant files when filing emails (w/o sending a new email) or attach/connect other email chains so I could easily keep all relevant information together.

    28 votes
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    2 comments  ·  Notes  ·  Flag idea as inappropriate…  ·  Admin →
  16. I would like the ability to add a group of emails addresses from an email as a group in contacts.

    I would like the ability to add a group of emails addresses from an email as a group in contacts. This feature would allow us to highight the emails in the To Group and select an option to create as a group in the Contact list.

    27 votes
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    3 comments  ·  Flag idea as inappropriate…  ·  Admin →
  17. Categories (and colors) do not work in Outlook 2016 with IMAP email settings

    Categories (and colors) do not work in Outlook 2016 with IMAP email settings

    43 votes
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    21 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  18. Provide a feature or tool to sync and keep synced contacts from Google, Apple etc. in Microsoft Outlook 2016

    Provide a feature or tool to sync and keep synced contacts from Google, Apple etc. in Microsoft Outlook 2016 rather than using different methods to import and sync contacts. Provision of single tool that handles the Contacts Management across all the Email Service Providers would be an added benefit. As everyone today uses Google, Apple or Microsoft, or more likely a combination of these service providers, it is very common to have multiple devices and multiple contacts. A techie at office 365 helped me transfer my Google contacts into Outlook 365 but apparently I have to keep updating manually. Please…

    78 votes
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    6 comments  ·  People  ·  Flag idea as inappropriate…  ·  Admin →
  19. Provide an option or feature to color code different email accounts in Microsoft Outlook 2016

    Provide an option or feature to color code different email accounts in Microsoft Outlook 2016. In WIndows Live, we use to be able to color code the different email accounts we had on the desktop version. I want the same ability for the outlook desktop version.

    5 votes
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    2 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
  20. Provide a feature or an option of an alert when Outbox is not able to send and receive emails in Microsoft Outlook 2016

    Please send a mail to me when the Outbox it not sending mail.
    That tiny message in the bottom of the window is NOT an alert.
    I cannot be expected to constantly monitor my Outbox especially when I am still merrily receiving emails.
    And no I am not able to increase my mail box size - it is restricted by my employer.
    I have to already spend unnecessary time emptying my mail box because of size issues - I do not need to have to add monitoring my Outbox and checking the bottom of my screen for TINY error messages.

    3 votes
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    1 comment  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
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Outlook 2016 for Windows

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