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Outlook 2016 for Windows

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How can we improve your Desktop Outlook 2016 experience?

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  1. Outlook Meeting Response Option of "INFORMATION ONLY"

    Meetings as FYI Only -

    Please add a fourth meeting response option such as "Information Only" which automatically responds "Decline" but leaves the meeting info on your calendar. The meeting response would also automatically show the calendar as "FREE" with "No Reminder". This allows the user to change their response without having to sift through deleted emails or respond tentative leaving others to guess as to your meeting participation when you have no intention of going at all.

    322 votes
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    6 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  2. A series of recurring past appointments should not be changed just because I change the end date or the number of appointments.

    I am a Business English Trainer working in Germany and my calendar is always full of recurring appointments. Often my clients need to change a single appointment to another day or to cancel it completely. They nearly always have a set amount of weeks in which their training lasts. Therefore, if a lesson is cancelled in advance, the total amount of appointments must remain the same but only the end date changes. Whenever I try to change the end date, the whole series must be reset and then past changes (such as changing a single appointment from a Tuesday to…

    248 votes
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    8 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  3. email address

    Always show the full email address of a sender in the view pane. This is a major security risk that the email address of a sender is hidden and requires several clicks to view. Default should always be to show the full sender email address.

    32 votes
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    3 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  4. Decline but not participating

    Today we can only chose from "Accept", "Tentative" or "Decline" when somebody propses or invites to a meeting. A lot of times you need to know about the meeting and get the meeting notes but not participate, for ex. for exacuative people, people in a high leadership role etc. My suggestion is that we have a "Decline not participating" option so that we still have the meeting in or calenders, get the meeting notes, updates for next meeting etc.

    108 votes
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    4 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  5. Add an option to create a new contact from email signature in Outlook 2016

    Add an option to create a new contact from email signature.

    506 votes
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    15 comments  ·  People  ·  Flag idea as inappropriate…  ·  Admin →
  6. Reduce padding in messages list to fit more messages

    Reduce padding (or add option to configure) in message list to fit more messages.

    The setting could be a similar like Word has to switch between Touch/Mouse mode, but would be better if it had manual control how many pixels a user wants. This could be under View Settings > Advanced View Settings > Other Settings, for example.

    51 votes
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    21 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  7. Start appointments and meetings delayed

    Since Januar 2019 we have the calendar options to end an appointment early. It would be nice to also delay the start time by e.g. 5 minutes.

    27 votes
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    3 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  8. Provide an option to assign colors for incoming emails in Microsoft Outlook 2016 for easy identification

    Provide an option to assign colors for incoming emails in Microsoft Outlook 2016 for easy identification. Designate my supervisors emails writing in Red as an example. Just being able to assign a font color to a person for incoming mail so they pop out at you. Especially when you receive hundreds of emails a day. I would rather have that then the little color boxes.

    262 votes
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    11 comments  ·  People  ·  Flag idea as inappropriate…  ·  Admin →
  9. turn off highlighting for flagged emails

    TURN OFF HIGHLIGHTED FLAGGED EMAILS

    16 votes
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    2 comments  ·  Flag idea as inappropriate…  ·  Admin →
  10. Unread Email Count - Move it back!

    I hate that the new unread email count for any box is aligned to the right. I cannot find anything online on how to fix this. PLEASE change this back or at least give the user the ability to determine if they want the count number next to the folder name or aligned differently.

    13 votes
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    5 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  11. Keep all meeting invites even if declined.

    Set the option to keep all meeting invites in inbox regardless of the action taken; even if declined.

    46 votes
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    0 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  12. Compose email window: the new to/from/subject ribbon is way too big

    stop stealing screen real estate for the thing I want to use it for: the contents of my email.

    14 votes
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    3 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  13. Please highlight the day of the week in the calendar

    I would like the day of the week to be highlighted across the column. I would also like the hour to have an indicator line going across this hour through the days of the week.

    98 votes
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    5 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  14. Allow us to change the font, its size and choice of style for the to, cc, bcc and subject lines of email

    Allow us to change the font, its size, and style for the to, cc, bcc and subject lines of an email. I have checked online and lots of people have this problem, no fix has been suggested. July 24, 2018

    152 votes
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    26 comments  ·  Mail  ·  Flag idea as inappropriate…  ·  Admin →
  15. New dark Office Theme

    Would be nice to see a new dark Office theme with colour accents like the colourful theme has. Also, having separate theme settings for the different Office products would be nice since I don't necessarily want dark mode on Word but really like it on Outlook.

    14 votes
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    4 comments  ·  Graphics  ·  Flag idea as inappropriate…  ·  Admin →
  16. Need a spelling and grammar check in the toolbar

    need a spelling and grammar check in the toolbar

    91 votes
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    11 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  17. please put the category aspect back so you can color code the calendar

    please put the category aspect back so you can color code the calendar

    34 votes
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    5 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  18. Get rid of yellow background highlight on flagged messages or allow it to be disabled

    The new Outlook update puts a yellow background highlight on flagged messages. It is awful to look at an inbox full of yellow highlights. Please remove this highlighting or allow it to be disabled.

    9 votes
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    2 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
  19. Automatically Sync Outlook Address Book with Windows 10 People App.

    Any contact entry added to the Windows 10 People app should be automatically sync with an Outlook 365 address book and vice versa.

    23 votes
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    0 comments  ·  Contacts  ·  Flag idea as inappropriate…  ·  Admin →
  20. Spell check in automatic replies

    Please include spell checking function when authoring your automatic replies (out of office). There is currently no spell check running there.

    29 votes
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    0 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
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Outlook 2016 for Windows

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