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Outlook 2016 for Windows

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How can we improve your Desktop Outlook 2016 experience?

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  1. Introduce a contact manager in Outlook 2016

    There should be a contact manager in Outlook.

    Features to include...

    1. Detect duplicate addresses
    2. Graphically display a contact and where it's data come from
    3. Consolidate contacts
    4. Full drag&dropp support of EVERYTHING even when multi selecting
    5. Be aware of all my devices and which contacts those devices have
    6. Be aware of all sources for contacts from any system, application, program, server from Microsoft (example: Skype, Skype for business, AD, Exchange, Windows, Outlook, SharePoint, One Drive, Personal Address Book-PAB in outlook, Dynamics and so on)
    7. Possibility to set the owner/authority on a field by field…

    52 votes
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      3 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
    • Bring back the look and feel of Outlook 2010

      Outlook 2016 has lost the great UI that Outlook 2010 had. The current colors, fonts, clarity, shapes, icons, etc. are very hard to see and understand. Folders are widely space, screen real estate is squandered, and work productivity is reduced. I realize that many of the changes are to make outlook more compatible with touch screens and mobile apps. However, most Outlook users use it for WORK. We use a keyboard and mouse. We do not use touch screens, but do need Outlook to be easy on the eyes for 8+ hours per day, fast, and easy to use. We…

      43 votes
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        8 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
      • Quick Step icon colors don't match category colors

        The new look changed the possible colors of the Quick Steps icons and category colors. There is now a discrepancy between the possible Quick Step icons and the category colors.
        As someone who categorizes all incoming mail using the quick steps, it bugs me that the colors no longer match.

        #newicons

        6 votes
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          2 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
        • Make categories searchable

          I use Outlook, for both mail, calendar and contacts, often the category labels to bring order. However these are not searchable. It's a powerful feature especially if you use it when searching. It would be nice if there is a box where you can search the category * * * * quickly by typing a few letters, especially if you use many categories.

          5 votes
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            1 comment  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
          • Revert back to showing the name given to the PST File in the side panel instead of just "Outlook Data File".

            Revert back to showing the name given to the PST File in the side panel instead of just "Outlook Data File".
            I organize my mail by month. PST files created since Office 2019 just show "Outlook Data File" in the side panel. PST files created in earlier version show the name of the PST file. e.g. 2018-08 There appears no way to change this. I know if shows the name at the top of the screen but it is a pain to click on each folder to find the folder I need.
            Please revert back.

            4 votes
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              1 comment  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
            • Add a Archive button next to the Reply, Reply All and Forward above the contact when looking at an email.

              This Archive button will be separate to the button in the ribbon and the optional Quick Access Toolbar one.

              4 votes
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                0 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
              • 7 votes
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                  0 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
                • Separate categories pane in outlook 2016

                  Add a Categories Pane to Outlook. I'm a big user of categories and it would be great to allow for easily selecting and adding categories to Outlook items. The current process of right-clicking and then assigning 1-by-1 or selecting "All Categories" and then choosing multiple selections are both cumbersome (same thing when accessing from the ribbon). A pane would ease my current pain.

                  13 votes
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                    2 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
                  • Show Vault folders section in different colour

                    Option to make Vault Folder and sub-folders with separate background colour. Reason: it's too easy to be searching for a folder, or filing emails, into a Vault folder accidentally, while thinking you are in your main set of folders. A different background colour (or e.g. different font for names) would make clear that you are in the Vault. Thank you for considering.

                    9 votes
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                      1 comment  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
                    • IMAP categories

                      Allow categories for IMAP email messages; this can be with local folder category settings or using the categories of a connected Exchange/MAPI folder if it is selected as the default folder.

                      I'm trying to switch to Inbox Zero, but since a unified Inbox is not really possible because I do not get Send As delivery of connected accounts in Outlook.com, I can at least use color categories in my IMAP accounts.

                      11 votes
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                        0 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
                      • Improving Outlook 2019 user interface (also applies to Outlook 2016)

                        Improving Outlook 2019 user interface (also applies to Outlook 2016):
                        1. Please consider reducing the folder pane line spacing; it is too wide! Make it like Outlook 2007, so that we can see more folders on the screen and reduce the amount of scrolling with the mouse. Compare: the spacing between messages (without any lines for preview) in the message list is good, and I believe many people prefer this kind of compact spacing.
                        2. Please consider using some kind of bullets to identify subfolders, like in Outlook 2007. The bullets will make it easier for the user to click…

                        4 votes
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                          0 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
                        • Provide the Communication Center.

                          Outlook (OL) tends to be my communication record database include phone call record items, text/sms message records, letters (Word and/or scan of old school USPS mail sent or received), Email Note items (separate suggestion) and fax record items. These items could be entered manually or automatically if initiated by OL. It would be great to have a conversation view that included all OL items, including these suggested new ones, for a contact in one place. This would provide a much more Holistic view and timeline of the communications with a person. Withing this view one should be able to search…

                          1 vote
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                            1 comment  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
                          • Bring back the contact bar at the bottom of the Contact, Calendar, Task and Journal screens.

                            Outlook 2010 had a contact bar at the bottom of the Contact, Calendar, Task and Journal screens which allowed linking contacts to these screens. For a Contact you could link an assistant, for Calendar entries link individuals involved, etc. That capability was removed in Outlook 2013 - but it could be added through a Registry edit. It was totally removed in Outlook 2016 & 2019 and a registry edit is not an option. It was a capability I relied on to associate contacts with other records. Please provide the ability to add it back if only through a Registry edit.

                            3 votes
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                              0 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
                            • Category list needs to be easier to view/access without using a pop-up box

                              The menu displays all category list options in OWA and on the Mac app, but not in Windows/desktop app. Why?! I hate opening up a pop-up box to scroll down and select a category. The list needs to be available in the menu, and it should be searchable. It's like you see the benefit in two interfaces but not in the third one. Makes no sense.

                              6 votes
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                                0 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
                              • Font color is too light.

                                Font color is too light.

                                10 votes
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                                  1 comment  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
                                • Managing Tags

                                  1. Propose to create a hierarchical view of Tags
                                  2. Increase the number of colors for Tags

                                  1 vote
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                                    0 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
                                  • Smart Magnifer

                                    The smart magnifier allows to acquire a more sustained language.

                                    descriptions:
                                    a1- It makes it possible to enlarge the keyword surpassed by the cursor.
                                    a2- It allows the foreigner to better visualize the word.
                                    a3- It allows to have the phonetics of the word.
                                    a4- It allows to choose the key word, to learn to have a faster reading.

                                    1 vote
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                                      0 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
                                    • Replace "Reply, Reply All, Forward" or the "Discard, Pop out" buttons back to to left.

                                      They are now on the upper right hand corner, whereas before they were on the left.
                                      On large, widescreen monitors, these are never in your direct line of sight and are "hidden" out of sight in the upper right hand corner.

                                      1 vote
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                                        0 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
                                      • Show meeting history report in past Skype for Biz meetings in Outlook

                                        When viewing a Skype for Business meeting request e-mail or the meeting itself in Outlook, it would be great if you could get some historical report on that meeting.

                                        e.g.

                                        * Meeting started at: ....

                                        * Meeting ended at: .... (60 mins total)

                                        * Attendees included:
                                        - John doe (34 mins)
                                        - Jane doe (49 mins)
                                        - Martin Lawrence (48 mins)
                                        - Bob Stakeholder (60 mins)

                                        Maybe even some stats:

                                        * Meeting primarily led by: Bob Stakeholder

                                        * Loudest participant: Martin Lawrence

                                        1 vote
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                                          0 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
                                        • Provide the SMS notification feature for outlook 365 and web outlook.

                                          Currently have an Area code from Kenya (starting with +254) and was really looking forward to being able to use this feature. Is there anything that can be done to make SMS-messages available to people in Kenya?

                                          1 vote
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                                            0 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
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                                          Outlook 2016 for Windows

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