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Outlook 2016 for Windows

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How can we improve your Desktop Outlook 2016 experience?

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  1. Include Additional theme options in order to provide a more pleasing color scheme

    The provided color schemes make it very difficult to distinguish folders

    219 votes
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      27 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
    • Email Signature Sync across devices

      It would be great if Outlook sync'd your email signature across multiple devices so that you only have to set or update it once.

      6,911 votes
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        797 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
      • Provide ability to change the color of the reading pane or set background and text color for the reading pane

        The dark theme is great in Outlook, however the inability to change the background and text color of the reading pane make it almost painful.

        It would be fantastic to have the ability to configure the default CSS for the reading pain and text/html therein.

        416 votes
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          35 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
        • The ribbion tool bar

          The ribbon tool bar is too large and taking up too much of my screen. Also the icons on the ribbon bar are too large. The colour range does not have enough choice. The older ribbon bar was much better on office 2010 and has gone south in my opinion. I hate the new ribbon bar and the feel of the system. The system is not an improvement over office 2010

          77 votes
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            28 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
          • Outlook should remember its windows sizes and positions

            When I open a new Windows inside Outlook for e.g. the Calendar or Tasks, pick a position for it and resize it according to my needs, it should be saved, so once those windows are closed and then reopened, I don't need to do this again.

            An older Office Version had this feature, but it seems to have been removed.

            Some details on this can be found here, please read the last statement from Jennifer from Microsoft.
            https://answers.microsoft.com/en-us/msoffice/forum/msoffice_outlook-mso_win10-mso_o365b/outlook-2016-open-in-new-window-doesnt-remember/62ef3d99-aeaa-4575-b033-fdee697421ff

            30 votes
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              4 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
            • Please bring back the classic theme and more colors in Outlook 2016

              Please bring back the classic themes for Office 2016 like we had in Outlook 2003 and 2007. I

              I use the classic theme in Windows 7 and I would prefer to use that, than the current 4 themes currently provided in Office 2016.

              Why do I want this feature to come back? The classic theme is much easier on my eyes than the themes offered currently in Office 2016.

              Also, you must have more options to add color in outlook! I loved the dashboard of office 2007 and just upgraded to 2016 and it seems so sterile!

              Thanks,
              Chris

              66 votes
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                19 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
              • Allow to "Customize the Ribbon" with drag/drop to improve it.

                When the "Customize the Ribbon" dialog box is open, I should be able to click and drag on the buttons in the actual ribbon of the normal Outlook button to rearrange the buttons. The current Ribbon Customize interface is not very intuitive and many ribbon sections cannot be customized further. For example the "Respond" section, or "Delete" section have a specific group of buttons. I can change the location of the group, but I cannot add/remove buttons within the group.

                Also in the earlier builds of Outlook you can easily customize ribbon from the right-click context menu, and the ability…

                22 votes
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                  2 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
                • Spell check in automatic replies

                  Please include spell checking function when authoring your automatic replies (out of office). There is currently no spell check running there.

                  9 votes
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                    0 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
                  • Provide an option to schedule Out of Office replies for multiple holidays / events in advance

                    Currently I can only schedule my out of office for one occasion. Allow an option to pre-schedule multiple occasions. For example On July 3rd, when I set it up for 4th of July, allow me to schedule it for the Labor Day, Columbus Day, Thanks Giving, Christmas, etc. That way I can set them up when I am not very busy. Also, provide an option to activate / deactivate them. We have 10 or so holidays, so allow a few more and provide 15+ schedule alternatives. Note: I think the common holidays should be default for everybody.

                    264 votes
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                      12 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
                    • The "Keyboard Shortcuts: Customize Button" in Outlook 2016

                      Office programs allow users to customize keyboard shortcuts in the "Customize the Ribbon" dialog window. Why doesn't Outlook? The "Keyboard Shortcuts: Customize" button is missing.

                      16 votes
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                        7 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
                      • Allow changing of IMAP email address

                        Before updating Outlook, was I able to easily change the email address for an IMAP account. With the latest update, the ability to change the email address on the account was removed and replaced with a static label. Please bring back the ability to change the email address, I use it frequently!

                        22 votes
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                          6 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
                        • Provide an option to set the Reminder pop-up to appear on top in Microsoft Outlook 2016

                          Provide an option to set the Reminder pop-up to appear on top in Microsoft Outlook 2016 to avoid missing any task or meeting.

                          1,197 votes
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                            447 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →

                            This new option is now available for Office 365 Home, Office 365 Personal, Office 365 Business, and Office 365 ProPlus customers on Monthly Channel (Version 1803 or newer). For subscription customers on one of the Semi-Annual Channels, this option will become available after upgrading to Version 1808.

                            From Outlook, you can turn this on using File > Options > Advanced. Look for the “Reminders” section and check the box next to “Show reminders on top of other windows”.

                            More information on which version of Outlook you are running here: https://support.office.com/article/what-office-365-business-product-or-license-do-i-have-f8ab5e25-bf3f-4a47-b264-174b1ee925fd

                          • Certified Electronic Signatures In Outlook 2016

                            Addition of “certified electronic signatures” in Microsoft Outlook 2016 through internal documents or external documents to take the approvals easily even through smartphones. The access of this option must be linked to the mobile of the mailbox owner with a unique code number every time. Initially, these options prove beneficial and useful in all internal documents of any institutions and any external communication between institutions (companies, banks .... etc. ).

                            7 votes
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                              1 comment  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
                            • Email font size

                              The font size of the email folders is waay too small. 2007 used to allow you to change the font size. Why did you remove it? I can't be the only person out there who would like to make the folder size larger without making everything on my computer bigger. Please make it so we can change the font size of the email folders. And the menu words. Why did you remove it?

                              34 votes
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                                2 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
                              • Create different icons for different actions in Outlook 2016.

                                In the Quick Access Toolbar the "Undo Delete" icon and the "Reply" icon are identical. So are the "New Email" icon and the "Mark as Unread" icon.

                                7 votes
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                                  1 comment  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
                                • Add Clip Arts to Outlook 2016

                                  Please add Clip Arts to Outlook 2016

                                  3 votes
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                                    0 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
                                  • My idea is when Outlook updates, stop resetting every (or most) defaults. It is a waste of time having to reset everything

                                    Very simple - stop updates from resetting defaults all (or most) of the time. Every time, I have to go through all of my business computers to reset them the way I do business rather than the way that Microsoft wants me to do business.

                                    170 votes
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                                      9 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
                                    • trace emails

                                      Integrated email tracer in Outlook

                                      4 votes
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                                        1 comment  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
                                      • Approval Mechanism with Digital Signature

                                        Add a field to get approvals for many requests from multiple stakeholders and a way to track such emails

                                        4 votes
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                                          1 comment  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
                                        • Save all option settings server-side

                                          Every time I uninstall and reinstall outlook I have to reconfigure all my settings. I would love to have the same outlook settings wherever I install / reinstall / use outlook!

                                          10 votes
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                                            2 comments  ·  Settings  ·  Flag idea as inappropriate…  ·  Admin →
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                                          Outlook 2016 for Windows

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