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Outlook 2016 for Windows

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How can we improve your Desktop Outlook 2016 experience?

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  1. Bring back Advanced Find to Outlook Search Tools

    Starting with July-August updates Advanced Find option has been removed from Search Tools in Outlook 2016.

    498 votes
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      150 comments  ·  Search  ·  Flag idea as inappropriate…  ·  Admin →
    • Bug: search box doesn't search for what I type

      Bug: When I begin typing a search term in the "Search Current Mailbox" input box, a dropdown box appears listing recent searches. Whatever, I don't intend to click on any of those. I finish typing my search term and hit "Enter" - outlook does not search for what I typed. Instead, it searched for the term in the dropdown that happened to be under the cursor of my untouched mouse.

      99 votes
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        20 comments  ·  Search  ·  Flag idea as inappropriate…  ·  Admin →
      • Please activate advanced search (CTRL+SHIFT+F) again.

        Please activate advanced search (CTRL+SHIFT+F) again.

        12 votes
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          3 comments  ·  Search  ·  Flag idea as inappropriate…  ·  Admin →
        • Do not show search suggestions ( history ) in Search field of Outlook 2016

          I am using Outlook 2016. When I try to search my inbox for a message, once I click in the search box, Outlook "helpfully" gives me dropdown suggestions based on my last several inbox searches. This is completely unhelpful because very few people search same thing twice. Suggestion boxes are so obtrusive that I almost always click on one accidentally, which messes up the search I am actually trying to do. Please tell me that turning this off is an option! It's driving me crazy.

          13 votes
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            8 comments  ·  Search  ·  Flag idea as inappropriate…  ·  Admin →
          • Fix bug that has blown out the search function in Outlook

            After a recent update, I can no longer do a search in Outlook for recent emails. Microsoft support tried fixing but they are unable to fix this. Please fix this error as without being able to do a search, I am not able to handle my business emails. Extremely frustrating and apparently I am not the only one having this problem. first time in my computer history that I am considering moving to a MAC. This is really unacceptable.

            10 votes
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              1 comment  ·  Search  ·  Flag idea as inappropriate…  ·  Admin →
            • Provide a feature to create SEARCH FOLDER based on Regular Expressions in Microsoft Outlook 2016

              When we use SEARCH in Microsoft Outlook 2016 using regular expressions, a provision of a SEARCH FOLDER to be created based on regular expression like: (((((to:(First Name; Last Name) OR cc:(First Name; Last Name)) AND ((isread:no) OR ((isread:yes) AND followupflag:followup flag)))) AND folderpath:Inbox)) would make the application more productive.

              3 votes
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                0 comments  ·  Search  ·  Flag idea as inappropriate…  ·  Admin →
              • Search Folders limitation

                "Search folder" limits to searching emails stored in the local cache (OST). Wish the mails search can apply to all emails inside the mailbox (both online and offline), including the online archive mailbox as well.

                2 votes
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                  0 comments  ·  Search  ·  Flag idea as inappropriate…  ·  Admin →
                • Do search in folder and subfolders, when Shared Mailbox is Cached.

                  1: Make it possible to search Folders and Subfolders in a Shared Cached Mailbox.
                  2: Make it possible to search the whole Cache, and have result showing
                  Found in: Shared Mailbox1\Path\Item
                  Found in: Shared Mailbox2\Path\Item
                  etc

                  1 vote
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                    0 comments  ·  Search  ·  Flag idea as inappropriate…  ·  Admin →
                  • Please allow user customization of number of "Recent Searches" in Outlook 365/2016.

                    Please allow user customization of number of "Recent Searches" in Outlook 365/2016.

                    4 votes
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                      0 comments  ·  Search  ·  Flag idea as inappropriate…  ·  Admin →
                    • Crotana should be completely integrated to search mail from outlook 2016

                      Crotana should be completely integrated to search mail from outlook 2016

                      2 votes
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                        0 comments  ·  Search  ·  Flag idea as inappropriate…  ·  Admin →
                      • Provide a filter emails by searching unreplied messages

                        Implement a search filter that allows you to search for messages that have not been replied to yet. This will allow Outlook Users to identify messages that have been received, but not responded to yet. Thus, minimizing the occurrence of missed emails.

                        2 votes
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                          0 comments  ·  Search  ·  Flag idea as inappropriate…  ·  Admin →
                        • search box in outlook 2016

                          When adding individual search boxes by subject, sent, folder, body, attachments, etc, these are added vertically in a column and end up taking a log of vertical screen space, and leaving a lot of unused screen space to their left. It would be preferable to optimize the use of screen space, and allow the user to move the individual search boxes around (up,down, left, right) afterwards, as needed.

                          Also, make the search box a little bit bigger.

                          6 votes
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                            5 comments  ·  Search  ·  Flag idea as inappropriate…  ·  Admin →
                          • Please add preview capability for emails in a search result list.

                            When I get a list of email from a search it would be nice to be able to preview them moving up and down the result list instead of needing to open them. Even though you can sort the results by subject it would save a lot of time to be able to view contents of the email in an embedded window which could be turned on or off. Thanks.

                            1 vote
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                              0 comments  ·  Search  ·  Flag idea as inappropriate…  ·  Admin →
                            • Default to Partial Word Search

                              Users should be able to search partial words in Outlook quickly without having to type extra characters to do so. In previous versions of Outlook a user could click one of the Refine options - "From", "Subject", et al - and the search operator would appear in the search box with parentheses inside which the user could type a partial search term and receive results for anything including that partial term. In 365 however, when a user clicks a Refine option, the search operator appears with quotes instead of parentheses. This causes partial search terms to return incomplete results or,…

                              1 vote
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                                0 comments  ·  Search  ·  Flag idea as inappropriate…  ·  Admin →
                              • Share the prepared personal Search-Folders with your Outlook Co-users/Assistants orenable searching of shared folders, including sub-folders

                                In our Company it is quite common that Assistants and Supervisors share access to one Outlook-Account.
                                For the time beeing those constellations are dependant on regular folder-structures to organize one Email-Inbox as they tend to have at least the last 14 Days of emails in the inbox. Both people need a organisational guideline of emails and the (at least for us) newly introduced Search-Folders are currently "owner-only" visible.

                                So the suggestion is simply said that the Search-folders should as well be shared when a supervisor decides to share his inbox with his assistant. Please make this available as the search-folder-infrastructure…

                                8 votes
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                                  4 comments  ·  Search  ·  Flag idea as inappropriate…  ·  Admin →
                                • search all outlook items default

                                  In search options, currently you can set the default "Include results only from:" to one of; Current Folder, Current Folder. Current mailbox when searching from the inbox, Current mailbox or All mailboxes. However all of these defaults only search the item type pertinent to the folder in which the search is initiated. For example, if you initiate a search in the inbox folder, only email are searched for, in contacts only contacts etc. This means that to search all outlook items you have to search from inbox only and then pull down to select each time you search, which is…

                                  34 votes
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                                    11 comments  ·  Search  ·  Flag idea as inappropriate…  ·  Admin →
                                  • Provide a feature in Search in Outlook Client app to display words using prefix as well as suffix in Microsoft Outlook 2016

                                    Searching for part of words in mail outlook 365 The most basic way to search is by simply typing a word or phrase. Outlook uses what's call

                                    Provide a feature in Search in Outlook Client app to display words using prefix as well as suffix in Microsoft Outlook 2016 as of now it only displays search results using prefix.

                                    Searching for part of words in mail outlook 365

                                    The most basic way to search is by simply typing a word or phrase. Outlook uses what's called prefix matching when you search. So if you type "ray" in the search box,…

                                    1 vote
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                                      0 comments  ·  Search  ·  Flag idea as inappropriate…  ·  Admin →
                                    • I NEED TO FIND A CONTACT IN MY COMPUTER BY SEARCHING A WORD OR NAME IN MY NOTES ON THAT CONTACT

                                      Search doesn't find the most relevant information and shows emails that do not include the words searched for, this should be changed to allow ease of access.

                                      I NEED TO FIND A CONTACT IN MY COMPUTER BY SEARCHING A WORD OR NAME IN MY NOTES ON THAT CONTACT.

                                      4 votes
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                                        1 comment  ·  Search  ·  Flag idea as inappropriate…  ·  Admin →
                                      • Allow deletion of emails from search results

                                        It would be mighty useful to be able to delete emails from search results. I was able to do this is older versions. Also there is currently no way to select all emails from a search result on the portal. If you have hundreds of emails to delete it cannot be done via the portal. Please add a select all function to the email search results. Thanks

                                        28 votes
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                                          10 comments  ·  Search  ·  Flag idea as inappropriate…  ·  Admin →
                                        • Category Doesn't Display In Search Results

                                          It's important to be able to search for specific inbox content then categorize by it. The search results list doesn't reflect the category (incorrectly shows empty category for all results) so it's very difficult to do this best practice, which is called out in many forums and books, including MS content. Please fix!

                                          12 votes
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                                            2 comments  ·  Search  ·  Flag idea as inappropriate…  ·  Admin →
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