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Outlook for Windows (Desktop application)

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  1. Recurring Meeting series ending alert

    It would be really helpful to get an alert when the last meeting of a series (recurring meeting) is approaching or about to start. I have many meetings that I set for a year that can end mid-year and not realize they've ended so I can either continue them or start a new series/recurrence meeting. I support 12 calendars for 12 executives and it would be a great tool to have so I can keep such meetings scheduled or at least alert the meeting owner to see if it should be continued.

    6 votes
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    0 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  2. Outlook calendar event reminders sent via text message to cell phone.

    On an older version of Outlook at work, I was able to set up so reminder texts on calendar items were sent to a text number that I provide, my cell phone. The same reminder that shows on the desk top is also texted to my cell phone number witch I had set up somewhere in settings for Outlook. It does not appear to be an available option at this timer.

    17 votes
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    1 comment  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  3. A "Schedule a Follow-up Meeting with the same Participants" option

    A button on a Meeting that creates a new meeting with the same participants (and perhaps subject) as the original.

    11 votes
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    0 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  4. Add documents to an meetings that are not yours that the other participants cannot see

    When you have a lot of meetings then you sometimes want to look at things in advance and maybe draft some documents, notes etc.

    There should be a way to attach documents and notes to a meeting that you can bring to the meeting and dont want to look for 5 minutes before the meeting takes place. That way you always have a place to bring the documents that you need for the meeting

    4 votes
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    0 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  5. Add quarterly option to recurring calendar. You only have weekly, monthly or yearly now.

    The recurring calendar options are weekly, monthly or yearly. I do several things quarterly and would like that option.

    92 votes
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    1 comment  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  6. Provide option to have meeting reminder alert on a mobile device via text (phone number)

    Provide option to have meeting reminder alert on a mobile device via text (phone number)

    With the Covid-19 crisis and working from home/away from the office it would be useful to have an option to send meeting reminders as an Alert on your device or provide a fwd email so it will link with your phone and remind of a meeting. Working at home I am multi-tasking even more so than at the office and when I step away from my laptop sometimes I miss reminders or get taken away from an upcoming meeting.

    I also don't have a work…

    5 votes
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    1 comment  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  7. Make calendar item searchable in the calendar regardless of how the calendar is added

    It would be great if we could search calendar items in the calendar regardless of how the calendar is added.

    15 votes
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    1 comment  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  8. Color Code Events in Calendar

    Like in Google Calendar, you can color-code all of your events. Why not do it for Outlook as well? This would be a nice feature to have.

    5 votes
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    1 comment  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  9. End meetings early works well, can I also do it starting late?

    Add an option to start meetings late similar to how you are ending the meeting early. Under an hour, start x minutes late and over an hour start y minutes late. Still end on time.

    26 votes
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    3 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  10. Reply as a meeting invite

    While replying to an email enable option to convert the response as a meeting invite so that we can reply as a meeting invite whenever required

    6 votes
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    2 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  11. To include end time slots for meetings of 15 minutes

    In order to drive productivity and avoid meetings being back to back it would be good to be able to schedule 45 minute meeetings. Right now the default end time slot comes in 30 minutes blocks. I suggest to make it 15 minute blocks to make it easier to schedule shorter meeting times.

    3 votes
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    0 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  12. Calendar: timeline for day / time

    Weekly overview: There is daily time line where I see the past day and black dot on current time of the day. Can this be that we can see on left/right line of day the black dot and the line goes from e.g. Mon to Sun?

    2 votes
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    1 comment  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  13. Reminders offered only on future events

    I use Calendar both to record planned meetings as well as to record my historic activities during the day to be able to invoice clients later. It is rather annoying to get a reminder on historic events immediately after recording such events, but it is quite helpful to have automatic reminders on future events. You should add an option to only offer reminders on new calendar items if start time is later than current time. If start time is in the past do not offer an automatic reminder.

    3 votes
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    1 comment  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  14. Provide an option to clone a past meeting as we might need to create meeting which is not a recurring one

    Provide an option to clone a past meeting as we might need to create meeting which is not a recurring one would be the best option in Microsoft Outlook 2016. Being able to clone a past meeting would be good instead of copying all the details again.

    87 votes
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    6 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  15. PTO (Paid Time Off) / Vacation Meeting Option

    Allow user to create a calendar invite that sets the organizer's time as "Out of Office" but leaves the time as "Free" for everyone that is cc'd or bcc'd

    2 votes
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    1 comment  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  16. Auto update of existing meetings through Distribution Lists

    be able to invite internal distribution lists to recurring meetings where the distribution list stayed as the invitee, not expanding the members of the list at that point in time but still able to send to the existing list. As
    a result, when the distribution list membership was updated
    new members receive the meeting invite and if a member is removed from the list they would be removed from the meeting.

    180 votes
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    9 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  17. Add calendar status to indicate immovable vs. moveable meetings/appointments

    For many people there are two types of meetings/appointments that both show as busy today:


    1. Items that can easily be moved as-needed (e.g. some 1:1s. meetings with a small number of attendees within the same team, time blocked for a specific activity that can be done at another time, etc...) A tentative status typically doesn't for these items since the time really is for a committed appointment/meeting, it's just that it's moveable if needed.


    2. Meetings that are not easily moved (e.g. a meeting with a skip-level manager or key customer, a meeting with a lot of people that are difficult…

    4 votes
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    0 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  18. Allow accepting partial time frames of a meeting

    Users should be able to accept only partial time frames of a meeting. If a user has a 30min meeting they have to be at and someone sends an invite for a 1hr meeting at the same time they should be able to accept the 30min they can make. This would let the organizer know they can only attend part and structure the meeting agenda accordingly.

    4 votes
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    0 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  19. Provide more options for meeting reminders - multiple reminders, custom relative and absolute times time ahead of meeting.

    Multiple reminders: For example - 1 day before to prepare, 2 hours to commute and 2 minutes before to enter on time.

    Custom relative times: For example, 1 minute before to login to online conference.

    Custom absolute times: 8pm the evening before the meeting.

    6 votes
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    1 comment  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  20. Enable calendar to accept shift work times.

    Please allow the Start time to be "before" the "end" time. I work 3rd shift, 22:00 to 09:00, but when I try to put that on the calendar it keeps telling me "start date is before end date." It's really not since I come in the day before. You would think this is a simple thing to understand. Being a Microsoft product, I'm not surprised it doesn't.

    3 votes
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    0 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
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