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Outlook 2016 for Windows

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  1. Enable an option to display declined meetings

    Enable an option to display declined meetings in teh calendar (in settings). Often initially one is not available for a meeting, but then due to changes of schedule might be able to join, but since that meeting is not displayed in calendar, simply forgets about that. I found that option very helpful in Google mail that we used up to now in the company.

    5,318 votes
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    372 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  2. Recurring meetings: Option to end recurrence as alternative to cancelling series

    When a recurring meeting is being canceled and "remove(d) from calendar", previous sessions are also deleted.

    I'd prefer to keep the history of my past tasks and whereabouts, so I would like an option to "remove only future meetings in this series"

    To achieve the same at the moment, the organizer has to go to recurrence and input an end date - The above suggestion could be combined with a dialogue box when cancelling a recurring meeting to chose from "cancel series" or to "end recurrence"

    269 votes
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    8 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  3. Add BCC, CC as well as FYI field to meeting requests in Outlook 2016

    I would like the option to send meetings requests with BCC, CC so all information about all invitees is not shared with everyone that is invited

    Also, Outlook calendar entries need BCC, CC – without showing these and need to extend them to Skype as well as Microsoft Teams Meetings.

    4,075 votes
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    418 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  4. Automatically block of 15 minutes before and after each meeting

    It is my manual task to always block some time before and after meetings, lot's of extra clicking in Outlook. I would love to see a feature or someone explain to me how I can tell Outlook, to by default make my meetings appear to start 15 minutes earlier and stop 15 minutes later, than they actually do, so no one can book back to back through my entire schedule.

    107 votes
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    7 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  5. Contact ONLY Individuals who have not replied to a meeting request

    You should be able to (under tracking) easily email or reach out to those who have not responded to an outlook invite to a meeting request. The only way I see it can be done now, is to hand extract those individuals and resend a new meeting request.

    740 votes
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    30 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  6. Change ownership of calendar event in Outlook 2016

    Sometimes the owner of a meeting (or, more often, meeting series) is on vacation or changes jobs; it would be nice if they could assign ownership of an instance (for vacation) or the full series (for job changes) to someone else. Also provide an option to create a meeting on someone's behalf without being included in the meeting.

    2,897 votes
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    285 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  7. Different Timing per Attendee within One Calendar Invite

    IDEA: Be able in the "Scheduling assistant" option of Outlook calendar invites to adapt start and end time per attendee ==> Outlook invite will then be sent with the same content for all attendees but only block the exact hours in their calendar!

    Background:
    My outlook agenda can end up messy due to many corporate meetings where I only need to join part of the session. I end up with big invites in the calendar (multiple hours) and need to manually click the invites to see at what time I'm expected to join. Reminder of the meeting is sent for…

    29 votes
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    2 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  8. The ability to have an email reminder for a calendar event

    Be able to set an email reminder for an event in your calendar

    66 votes
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    6 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  9. Please give us back the opportunity to categorize meetings with different colours

    Please give us back the opportunity to categorize meetings with different colours

    335 votes
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    26 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  10. Bulk-modify only future events of a recurring calendar event (i.e. "archive"/"freeze" past events).

    It is helpful to have a record of past events/meeting as they happened.
    Currently, modifying a recurring event (e.g. moving a team meeting from Tuesdays to Thursdays) will change all occurrences, past and future, which means the record of previous events is lost/not accurate.
    When modifying a recurring event, users usually want to implement a change "from now on", so at the very least they should be given the option to modify (a) single event, (b) future occurrences, (c) all occurrences.
    See Google calendar for implementation.

    43 votes
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    4 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  11. Auto update of existing meetings through Distribution Lists

    be able to invite internal distribution lists to recurring meetings where the distribution list stayed as the invitee, not expanding the members of the list at that point in time but still able to send to the existing list. As
    a result, when the distribution list membership was updated
    new members receive the meeting invite and if a member is removed from the list they would be removed from the meeting.

    143 votes
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    8 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  12. Add quarterly option to recurring calendar. You only have weekly, monthly or yearly now.

    The recurring calendar options are weekly, monthly or yearly. I do several things quarterly and would like that option.

    55 votes
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    1 comment  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  13. Ability to get the count of attendees invited/declined/accepted/busy in Microsoft Outlook 2016

    Want number/quantity of attendees invited/declined/accepted/busy to meeting/appointment in scheduling assistant. Also there should be a possibility to highlight the row for a selected meeting attendee in the Outlook scheduling assistant. This will improve the readability: when scheduling with lots of attendees, it’s hard to discern which person is unavailable when all you see are blobs of blue with no name connected to them. Allow the feature of busy search to identify users that are tied up with meetings and appointments as well.

    Provision of a button on the invite listing names and titles plus how they are connected on an…

    445 votes
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    7 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  14. Provide an option to clone a past meeting as we might need to create meeting which is not a recurring one

    Provide an option to clone a past meeting as we might need to create meeting which is not a recurring one would be the best option in Microsoft Outlook 2016. Being able to clone a past meeting would be good instead of copying all the details again.

    59 votes
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    2 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  15. Copy an existing meeting into a new meeting

    Allow the copying of an existing meeting into a new meeting that can be edited for content, attendees, time, etc., and then sent. This dramatically decreases the work effort of scheduling meetings and reduces friction between your users and the software.

    125 votes
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    11 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  16. Make calendar item searchable in the calendar regardless of how the calendar is added

    It would be great if we could search calendar items in the calendar regardless of how the calendar is added.

    7 votes
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    0 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  17. Recurring Calendar meeting changes should not change meetings that have already taken place

    Do not change the history of meetings that have already occurred when make changes to a recurring meeting for future dates.

    651 votes
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    21 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  18. Ability to schedule time to address email


    1. I receive an email.

    2. I mark that email with a flag because I have to perform a certain action for this email. The result of adding the flag, is that Outlook shows a task based on this email.

    3. Now I want to be able to go to this email or the task of the email and schedule time in my calendar to perform the required action for this email. This calendar event should be linked to the email or the linked task.

    This makes so much sense to me, but is not yet possible in Outlook. You can only set…

    6 votes
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    0 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  19. Increase the number of color options in the Outlook Calendar palette from 9 to 16-25, increase contrast, and allow user editing of colors.

    I find that I cannot change the color of agenda items or calendar items for my email accounts in Microsoft Outlook. I use various Android apps on my tablet and phone, that allow me to show Agenda items and Calendar items. If I use gmail, I can easily select a color, whereas with Outlook accounts I cannot change the color to suit my preferences. Also provide an option or feature to set different events with different colors in Calendar as well as in Categories in Microsoft Outlook 2016.

    1,476 votes
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    147 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
  20. Automatically decline invites without automatically accepting invites

    Automatically decline invites which are in conflict with another meeting without automatically accepting invites

    5 votes
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    2 comments  ·  Calendar  ·  Flag idea as inappropriate…  ·  Admin →
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