Bulk-modify only future events of a recurring calendar event (i.e. "archive"/"freeze" past events).
It is helpful to have a record of past events/meeting as they happened.
Currently, modifying a recurring event (e.g. moving a team meeting from Tuesdays to Thursdays) will change all occurrences, past and future, which means the record of previous events is lost/not accurate.
When modifying a recurring event, users usually want to implement a change "from now on", so at the very least they should be given the option to modify (a) single event, (b) future occurrences, (c) all occurrences.
See Google calendar for implementation.
Roger Millichamp commented
If I create a series of recurring tasks and then need to change the start date of the entire series Outlook assumes I only want to change the date of the next occurrence of the task and leaves the rest of the series with the original start date. Some people may regard this as a bug
To take an example, I create a task with a start date of Sunday and an end date of Wednesday which occurs weekly. I then need to change the start date to Monday on the entire series and so edit the recurring task. After I make the change Outlook creates two tasks: (i) a single independent task with the start date changed to Monday, (ii) a recurring task starting the following week with the start date still set to Sunday. This means all the tasks except the first still have a start date of Sunday whereas they all need to be Monday. If you don’t follow this try implementing the example above and see what happens. It would be better if Outlook offered the choice to either change the next occurrence of the task or the entire series as it does when a recurring series of tasks is deleted.
This problem may also occur with recurring calendar entries, I haven’t checked.
John Gillispie commented
Yes. This would be an awesome feature!
what for commented
In calendar, when some of the series of an appointment are cancelled, all of them are cancelled instead of just the active ones.
The lack of this feature may cause me to move my calendar back to google. I hate to do this, because I really hate the fact that google mines all of my personal information to sell to their corporate clients. Which is why I moved to outlook.com. When I moved, I expected a bit of a learning curve, and that there would be features that were different. However, I still expected a functional application, with all of the basic calendar capabilities. This is a critical one, and it blows me away that it is missing.
When making a change to a recurring meeting invite (Subject, Time, Participants, Location, Recurrence, Cancellation, etc.), provide option to apply changes to JUST THIS occurrence, THIS AND ALL FUTURE occurrences or ALL occurrences.
One does wonder if Microsoft product team actually uses their product or if they consider how others use it. This feature is very basic and how I've used calendars even when they were paper-based!
Absolutely, please add this feature! In previous versions, you could change the Recurrence to stop future meetings, but the new version seems to ignore that and cancels all PAST meetings as well. For those of us who use our calendars as a diary, we don't want those past instances removed. Only the future ones cancelled. I'm not a fan of Google, but they do this right on their calendar app.
Joe Barnet commented
This is absolutely necessary. It should be a basic feature for a corporate email/calendar service. We moved to Outlook from Lotus Notes three years ago and Notes had this function for years before that.
Paul Jones commented
We need to be able to accept a recurring meeting but at a later date reject all future occurrences without losing all of the historic meeting occurrences.
Daniel Pietschmann commented
It is super important to get this feature as fast as possible. Actually it is a no go to not have it.
Gera van Horne commented
appointments in a series: create possibility: this and subsequent appointments. Very difficult that the agenda changes the whole series
Bhupesh Akkineni commented
Outlook must provide the ability to modify a recurring meeting and only future events should be update.
Currently if i modify a recurring meeting i will be given 2 options "Just this one" or " The entire series" , i would suggest to have "Future Events/ Series" .
In the current scenario if i select " The entire series" and change time all my past events time is also updated and if i want to go back and see at what time i have done this meeting in the past system will show wrong information if the meeting time is recently changed. So there should be an option to modify Only Future events so that all my completed meetings are intact with the schedules.
Marcus Macauley commented
I'm amazed that Outlook in 2020 doesn't have this basic feature. As others have pointed out, Google Calendar has had it for years (and probably other services as well). And it's not like Microsoft hasn't received feedback about it. As one example, the question, "How do we delete or modify only future events with Outlook recurring events?" was posted to Microsoft Community in May 2018 and has already prompted 363 people to click "I have the same question":
I don't know why we bother giving feedback like this when Microsoft seems either unaware, indifferent, or unable to implement such basic and widely-requested usability features.
Kerri Mahar commented
Yes, I just wanted to add that Google calendar has had this feature for years. I see the point has already been made. It seriously blows my mind that Microsoft does not have it. But then, Microsoft seems to be going the wrong direction in a lot of things. It just is not the company it used to be.
Klaus Krämer commented
Google Calendar already has this very logical feature.
I cannot understand how Outlook does not have such a feature. It's simply neglect and silly.
A calendar is not only for appearing in time at appointments. It has also a documentary function!
I need to keep my record of the meeting, but may need to modify from mid-point and into the future. Modifications usually needed are:
-changing the time and day from this point on
-changing a repeating team member (add/delete with attrition)
-changing the conference room booked
Juval Ahron commented
This is mission critical, as sometimes the past occurrences should not change and should not be removed. For example: to be able and trace your actions for legal issues: Calendar is something people go back to when they suppose to testify on past events that occurred. Inability to trace the past, might lead to suing Microsoft for removing past data trace...
Suzanne Hubbard commented
This feature should have been added long ago ... what's the delay?
Can you please re-add the feature to edit or change future occurances in a series without deleteing the past occurrences?
Create the option to change a recurring calendar appointment series in the future only. Or to not impact modified dates within the series.