Recurring Calendar meeting changes should not change meetings that have already taken place
Do not change the history of meetings that have already occurred when make changes to a recurring meeting for future dates.
This not only the case witrh recurring meetings. I've lost some meetings in my history, because the originator of that meeting emptied his history in his cvalendar. Historical entries in an agenda should never be removed without approval of the owner of the calendar.
Stopping or changing a recurrent meeting, which is often done by organizers by removing that recurrent meeting, should only effect future instances.
Lotus Organizer had already for years that possibility.
Drives me crazy I can't revert to past events.
Jakob Olsen commented
Even Notes can do this and has been able to do this for many years!
I agree with the idea. I also hope to have a feature changing meeting time from a certain date for the recurring meeting without any changes on meeting before the certain date.
Roger Cryan commented
This is such a no-brainer. The reversion of all past meetings is the single worst thing about Microsoft Outlook.
I agree with previous commenters, that I need a record of past meetings as they happened. Some meetings get moved around within the week to accommodate our work flow; agendas are attached and special instructions included. That gets lost if I change the end data or the time going forward. It's terrible.
Chantel van der Walt commented
Agree with this 100%. And with all the comments below. Please build this feature ASAP.
Imho solved with latest monthly Build but Not tested
Jessica Mergen commented
This feature is very important to me. My calendar syncs with other systems within our company, and the meetings that happened should be considered sacrosanct. These meetings relate to job function metrics and SLAs.
I function primarily with repeating regular meetings with customers. These meetings might be weekly for now, but monthly in the future. Or monthly now but need to be weekly for a while. I want to know exactly when meeting happened in the past and not have them change because I need to change the future. The past should remain EXACTLY AS IT HAPPENED. When the meeting series has to be updated, I have to end the recurrence (which in itself modifies past meetings) and then create a whole new meeting series. This is a waste of time and effort for everyone.
It is sad that I can do this for free with Google calendar. But a paid subscription product cannot do this.
Negative impact on businesses. This has been a problem since the feature to create a meeting series inviting others was launched. I have used Outlook since 1993.
1) An Organizer has the ability to cancel a series for future meetings instead of modifying the series with an end date, The result is that this goes into your personal calendar and DELETES ALL history. It should always give you an option "Delete all info or preserve history".
2) If you are the Organizer and want to change future dates or even meeting information, it warns you that any historical data will be modified back to the original series info. Each modification should ask you to apply to future events or history (ex: change title of all meetings). Changing past modifications back to some other state has no use case.
**IN NO CASE should your calendar information be modified without you having the option of accepting the change or not.
*Nice to have would be to allow your own modifications of any meeting within a series such as attaching a PPT or Notes. (I used to do this but once the Organizer canceled and I lost all sorts of notes, presentations I used for the meeting, etc. I stopped that practice.
I can't believe there are not more votes for this! This is a huge problem I have with recurring meetings. We should not change past notices when updating the series - makes managing meetings very difficult.
I have time audits as well and have to keep records for several years. Programs for future changes. This is a greatly needed function!!
Bruce Morris commented
When modifying a recurring meeting you should be able to modify all future instances of that meeting WIHTOUT changing any previous instances of the meeting. My lowly iPhone with the free calendar app can do this. Why can't my far more powerful computer that has an expensive version of Office do the same thing?
This feature is extremely important. At the moment. If I need to remove a recurring meeting from my calendar (for example, I get an invite from someone using another platform like gmail or zoom, etc., and it doesn't update properly) I can only remove a single occurrence or the whole series. This means that I then lose all record of the past meetings that did occur.
This is very important, because calendars are used for audit purposes. People will often not go through the trouble of changing only future instances of a long series of meetings, and then all the history is lost.
When modifying a recurring meeting you should be given the option to modify just this instance, all instances of the recurring meeting or all future instances of that meeting.
Working in an international organisation, I attend meetings that have been set up by people all over the world. When daylight savings changes at different dates in Australia, the UK and the US, recurring meetings inevitably conflict and some of them must be changed. Forcing us to change all past instances of the meeting is frustrating and makes the previous meeting times incorrect.
Serge Beaudoin commented
Also, above what is expressed in this idea, changes to recurring meetings should be date driven. As such, no change to meetings that have already occurred is ok + no change to future meetings that will occur before the change (e.g.: change the location of a recurring weekly meeting in 5 weeks from now but keep the next 4 at the same place).
We have a staff meeting scheduled for the 3rd Wed of every month. I need to set a /new/ appointment (not a reminder) that occurs on the preceding Monday for each meeting. I can pick a similar interval (3rd Monday) but that isn't going to be correct each month. There is no way I've found to designate "The Monday of the week containing the 3rd Wed of the month" [unless I write VBA code to set them all up].
I realize this is probably a rare use case, but certainly a time waster when it does occur.
Use case examples would be meetings that either feed into, or must immediately act upon, monthly operating review meetings that have a set cadence