Recurring Calendar meeting changes should not change meetings that have already taken place
Do not change the history of meetings that have already occurred when make changes to a recurring meeting for future dates.
It is very frustrating is that if you need to change a recurring meeting when you do it rearranges all of the past meetings. Then you don’t have an accurate historical record of when meetings happened.
It would be so much better if the change to a recurring meeting series only impacted future meetings that haven’t happened yet.
This is one of MANY threads with the same idea!!!!! Large projects with trackers / and reporting / attendance NEEDS this information intact!!
Has this been resolved yet? The suggestion in comment on February 19, 2020 19:23 doesn't work...
Definitely need the option to cancel all future instances of a recurring meeting without modifying or deleting the previous (historical) instances that actually occurred. Additionally, as all the others have said, it shouldn't override all previously held meetings to align them with the recurring meeting schedule. If a particular meeting was moved to a different day or time inconsistent with the recurrence and you make an overall change to the recurrence, it should leave the past meetings alone.
This is VERY disappointing and I am extremely frustrated!! I just lost a significant number of notes because when it said it would change all occurrences, I LOGICALLY thought 'OK, all future occurrences... perfect!' Not so much! Why would it change historic appointments/meetings - it makes ZERO sense. GET THIS FIXED MICROSOFT!
Klaus Krämer commented
Calandars have also a documentary function!
Simply do it like Google Calendar does it:
- This event
- This and all following events
- All events in the series.
I'd call that professional...
Wow. I believe I have a solution. This can now be done through Outlook via Office 365. Open your calendar, select a recurring meeting where you are the owner. You will be prompted with three options under the 'Edit' button:
1. This event
2. This and all following events
3. All events in the series.
Select Option 2. This now allows you to make a change to the series without affecting previous occurrences. I tested this with changed agendas, changed locations, and even changed time/dates, and the appointments in the past were unaffected.
Cannot believe Microsoft has not posted this solution for people after this being such a longstanding issue.
Stuart Lisk commented
at least provide the option to change all or just future occurances
Wish I could vote for this 1000x over. Don't understand how we are living in the year 2020 without this feature still.
Yes agreed, I don't want to delete the hisory of meetings that actually happened just because I want to change or move a recurring meeting. All recurring meetings end eventually, and we are forced to delete from our calendar the record of them ever happening.
This not only the case witrh recurring meetings. I've lost some meetings in my history, because the originator of that meeting emptied his history in his cvalendar. Historical entries in an agenda should never be removed without approval of the owner of the calendar.
Stopping or changing a recurrent meeting, which is often done by organizers by removing that recurrent meeting, should only effect future instances.
Lotus Organizer had already for years that possibility.
Drives me crazy I can't revert to past events.
Jakob Olsen commented
Even Notes can do this and has been able to do this for many years!
I agree with the idea. I also hope to have a feature changing meeting time from a certain date for the recurring meeting without any changes on meeting before the certain date.
Roger Cryan commented
This is such a no-brainer. The reversion of all past meetings is the single worst thing about Microsoft Outlook.
I agree with previous commenters, that I need a record of past meetings as they happened. Some meetings get moved around within the week to accommodate our work flow; agendas are attached and special instructions included. That gets lost if I change the end data or the time going forward. It's terrible.
Chantel van der Walt commented
Agree with this 100%. And with all the comments below. Please build this feature ASAP.
Imho solved with latest monthly Build but Not tested
Jessica Mergen commented
This feature is very important to me. My calendar syncs with other systems within our company, and the meetings that happened should be considered sacrosanct. These meetings relate to job function metrics and SLAs.
I function primarily with repeating regular meetings with customers. These meetings might be weekly for now, but monthly in the future. Or monthly now but need to be weekly for a while. I want to know exactly when meeting happened in the past and not have them change because I need to change the future. The past should remain EXACTLY AS IT HAPPENED. When the meeting series has to be updated, I have to end the recurrence (which in itself modifies past meetings) and then create a whole new meeting series. This is a waste of time and effort for everyone.
It is sad that I can do this for free with Google calendar. But a paid subscription product cannot do this.
Negative impact on businesses. This has been a problem since the feature to create a meeting series inviting others was launched. I have used Outlook since 1993.
1) An Organizer has the ability to cancel a series for future meetings instead of modifying the series with an end date, The result is that this goes into your personal calendar and DELETES ALL history. It should always give you an option "Delete all info or preserve history".
2) If you are the Organizer and want to change future dates or even meeting information, it warns you that any historical data will be modified back to the original series info. Each modification should ask you to apply to future events or history (ex: change title of all meetings). Changing past modifications back to some other state has no use case.
**IN NO CASE should your calendar information be modified without you having the option of accepting the change or not.
*Nice to have would be to allow your own modifications of any meeting within a series such as attaching a PPT or Notes. (I used to do this but once the Organizer canceled and I lost all sorts of notes, presentations I used for the meeting, etc. I stopped that practice.
I can't believe there are not more votes for this! This is a huge problem I have with recurring meetings. We should not change past notices when updating the series - makes managing meetings very difficult.