Display when a message had an attachment, if the attachment has been removed. If attachment has been saved, display the saved to location.
Display an icon or text when a received message has had an attachment removed. , if the attachment has been removed. If attachment has been saved, display the saved to location. Or provide an option to specify default saving location for all the attachments from all the emails received.
Very good idea, since we switched from LotusNotes to Outlook this feature is missing.
If I answer an email, the attachment is deleted (which is fine, it doesn't need to be sent back and forth every time), but no hint is left, what this attachment was.
In Lotus I got something along this lines:
[Anhang "No1.xlsx" gelöscht von Nomen Omen/Firma X/Mutter Y]
Thus I know at least a wee bit, what was the attachment. With Outlook I'm lost.
Although I try to avoid it, people still regularly send me large attachments by email.
To avoid a ballooning mailbox size, I remove attachments larger than 250Kb and store them locally. However, this breaks the link (or audit trail) between the communication (email) and the content (attachment) and this can sometimes cause problems when looking back and figuring out who said what, when and what info was attached.
To solve this, when I remove an attachment, I go through the process of editing the email to create an audit trail.
Ultimately, what I'm aiming for is that the email looks identical in my inbox, but that the attachment(s) are saved elsewhere.
To do this, I use the 'edit message' tool to add the note: '(ATTACHMENT(S) REMOVED)' to the subject field to highlight to the viewer that the email originally had an attachment.
Next, I create a link at the top of the email body to the location where the attachment has been saved.
I repeat this for each attachment, using the name of the attachment in each link to avoid confusion.
Finally, I want the email to look as though it still has attachments to make it easier to find when I viewing in my inbox, so I create a shortcut to each attachment in the save location and attach them to the email.
In this way, I have an audit trail for attachments, my mailbox size is kept under control and visually, my inbox is unchanged.
Unfortunately, this process is time-consuming and I resent doing it.
Additionally, attaching shortcuts to emails throws up a security warning and although the email still shows an attachment icon (which is desirable), Outlook automatically blocks access and hides the attachment from view.
Microsoft, please provide a tool in Outlook 2016 to automate the process I describe above, it would save a lot of time and when millions of people begin using it, encourage good email housekeeping, which will dramatically reduce mailbox storage sizes currently taking up unnecessary space on your servers worldwide.
Many attachments are merely duplicates that have been saved elsewhere, but also left attached to the original email, this is ludicrous.
Jeff Davis commented
I'd like to be able to change the Default folder for saving email attachments
I send myself emails all the time of PrintScreens taken on my Windows phone so that I can edit the image on my computer and then post it on social media. But after I right-click on the attachment and pick Save As, it opens File Explorer into My Documents. I wish I could change that Default to Pictures.
I've noticed that everyday, after I've done the first one, it then goes directly to Pictures which saves me a mouse click and I can go back to being lazy. ;-)
Please don't tell me in a Private Message that this site isn't set up to get personal help. That's what I use Microsoft Answer all the time for and I report my suggestions to Feedback Hub.
Your refusal to ever post this exact idea and to just tell me how you thought I should get personal "help" wasn't very friendly or courteous. I think that I'd worded my product improvement suggestion pretty well.
I'd actually been told to come over to this site to post this in my Question at https://answers.microsoft.com/en-us/msoffice/forum/msoffice_outlook-mso_win10-mso_2016/why-does-my-pc-so-often-or-even-always-want-to/b35a523e-2972-45e6-bb58-89a9237b2674
Save the name of the file. Thunderbird has this feature. It was very nice. I missed it after switching to Outlook.
john ventouras commented
I believe that the stock market could be better lad out,.COMMSEC is a goog example and the best layout
I came to this site to add a similar idea. Even just having the file name that was attached would be a huge help, as previously commented. If the file is removed/saved to another location, I would like to have the option to remove or retain that information when replying or forwarding.
Jennifer Bradford commented
Why do attachments disappear and where do they go?
This would be a huge help! It may be the difference of our company migrating to Outlook or not. If the file has been deleted from an email, it should say the file name of the deleted attachment in the email.